Commercial Oven for Pruntytown CC Dining Hall

The State of West Virginia Division of Corrections issued Request for Quotation (RFQ) COR1700000020 for a one-time purchase of a commercial electric combination oven to be installed in the Pruntytown Correctional Center Dining Hall. The procurement seeks one commercial oven equivalent to or equal to the Alto-Shaam CTC10-10E model, with mandatory specifications including 208-240V three-phase electric configuration, push-button control panel with LED display, three cooking modes (steam, convection, and combination), capacity for eleven full-size hotel pans, stainless steel construction with seamless welded interior cavity, triple-pane window door with hinged glass, hands-free door handle with lighted alerts, and retractable hand shower with safety shutoff. Delivery is required within 14 working days of purchase order receipt to 2006 Trap Springs Road, Grafton, WV 26354, with goods shipped on an F.O.B. destination basis. The bid response deadline was June 9, 2017, at 1:00 PM, with inquiries directed to Cody G. Taylor at (304) 558-2036 or cody.g.taylor@wv.gov. Award will be made to the vendor providing the required specifications at the lowest overall total cost, and vendors must acknowledge receipt of all addenda using the provided Addendum Acknowledgment Form while formatting bids electronically to prevent errors.

Prospective vendors must comply with West Virginia's mandatory Purchasing Affidavit requirements, certifying under penalty of law that neither they nor any related parties owe debts exceeding one thousand dollars in aggregate to the state or are in employer default status, unless exceptions apply such as contested taxes or valid payment plans in compliance. Prior to contract award, the successful vendor must register with the West Virginia Purchasing Division, provide proof of required licenses and certifications, furnish evidence of mandated insurance coverage, and submit a notarized Purchasing Affidavit. The solicitation documents do not identify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or specific budget values; however, pricing must remain firm for the life of the contract unless otherwise authorized in the solicitation documents. All vendors are responsible for applicable sales, use, and personal property taxes, must accept the State of West Virginia's Purchasing Card unless specifically exempted, and are subject to contract cancellation if materials or workmanship fail to conform to specifications or upon 30 days' written notice for other reasons. The contract is contingent upon appropriated funds, and unacceptable items will be returned at vendor expense with no restocking charge.