Commercial Flooring Installation, Replacement and

Gwinnett County Board of Commissioners in Georgia is soliciting competitive sealed bids for Commercial Flooring Installation, Replacement, and Repairs services through formal bid solicitation BL136-23, with bids required by 2:50 p.m. on September 22, 2023. The scope of work encompasses removal of existing flooring, installation of new flooring materials, and minor repairs across various county facilities ranging from 4,000 to 508,000 square feet, with individual projects up to 100,000 square feet in size. Acceptable flooring types include carpet, vinyl composition tile (VCT), luxury vinyl tile (LVT), luxury vinyl plank (LVP), wood flooring, and ceramic or porcelain tile. Qualified bidders must demonstrate capacity to purchase flooring materials in quantities up to 100,000 square feet in single transactions and must bid on carpet removal and installation services to be considered for award. Compensation is structured on a per-unit basis with tiered markups: 25 percent for items costing $0–$500, 20 percent for items $501–$2,000, and 15 percent for items exceeding $2,000, plus equipment rental at actual cost with no markup; service call repairs are compensated based on hourly labor rates, actual parts costs with applicable markups, and fixed service call charges. A pre-bid conference was held on September 7, 2023, and written questions were due by September 12, 2023, directed to Alexis Holland, Purchasing Agent II. The contract award will be an annual agreement with four additional one-year renewal options, commencing upon Board approval with notification posted on the county website and communicated via email.

Bidders must submit a five percent bid bond with their bids and, upon selection, provide 100 percent performance and payment bonds. Insurance requirements include workers' compensation coverage, commercial general liability with $500,000 per occurrence limits, auto liability with $500,000 limits, and umbrella liability with $1,000,000 limits, with all insurance carriers required to maintain A.M. Best ratings of A-5 or higher and authorization to conduct business in Georgia. Vendors currently on the Gwinnett County ineligible source list or subject to debarment or suspension are prohibited from submitting bids. The successful contractor may not include tax on services but may invoice separately for material taxes and must provide E-Verify documentation confirming federal work authorization compliance. All installed products require manufacturer's warranty documentation, and labor carries a one-year warranty. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges are indicated in the solicitation materials; award value will be determined based on the competitively sealed bid process.