BL136-23 Notice of Bid

August 18, 2023

INVITATION TO BID

BL136-23

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for Commercial Flooring Installation, Replacement and Repairs on an Annual Contract with (4) additional one-year options to renew for Various Gwinnett County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL # and Company Name. Bids will be received until 2:50 P.M. local time on Friday, September 22, 2023, at the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Apparent bid results will be available the following business day on the website www.gwinnettcounty.com.

A pre-bid conference is scheduled for 10:00 A.M. on Thursday, September 7, 2023, at the Gwinnett County Dogwood Conference Room located at 75 Langley Drive 2nd floor, Lawrenceville, GA 30046. All service providers are urged to attend. Questions regarding bids should be directed to Alexis Holland, Purchasing Agent II, at alexis.holland@gwinnettcounty.com or by calling 770-822-8741, no later than Tuesday, September 12, 2023. Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.

Successful service provider will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible vendor(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Alexis Holland Purchasing Agent II

The following pages should be returned in duplicate as your bid: Bid Schedule, Pages 13-17

References, Page 18 Sub-Service Providers, Page 19

Bid Bond, Pages 23-24 Code of Ethics, Page 34 E-Verify, Page 35 http://www.gwinnettcounty.com/ mailto:alexis.holland@gwinnettcounty.com http://www.gwinnettcounty.com/

BL136-23 Page 2

GWINNETT COUNTY COMMERCIAL FLOORING INSTALLATION, REPLACEMENT AND REPAIRS

ON AN ANNUAL CONTRACT

The Gwinnett County Board of Commissioners is soliciting competitive pricing for Commercial Flooring Installation, Replacement and Repairs at various County Facilities. These services will be on an as needed basis and will be utilized by multiple departments. Services will include, but not limited to removal of existing flooring within occupied spaces, installation of new flooring, and minor flooring repairs. Typical flooring included in these projects are carpet, VCT, LVT, LVP and wood flooring.

Primarily, carpet flooring will be tiles. Along with flooring, wall base or cove base, transitions and thresholds are components included in the flooring replacements.

Scope of Work

Gwinnett County will be utilizing this contract to perform commercial flooring replacements in various county facilities. The facilities in which these replacements will occur range from 4,000 sq ft to 508,000 sq ft. Many of these projects are per facility and range from 10,000 to 100,000 sq ft and include Carpet, VCT, LVP or LVT, and small quantities of hardwood and ceramic tile flooring. The awarded service provider should have the capacity to purchase flooring in quantities up to 100,000 square feet in a single transaction. This ability provides assurance that Gwinnett County will obtain flooring for large projects in one die lot.

Service Providers are not required to bid on all flooring types to be considered for award. However, service providers are required to bid carpet removal and installation to be considered.

Gwinnett County reserves the right to award to multiple service providers as a dual award, and or primary/secondary.

The awarded service provider will be responsible for all listed work items and their associated costs.

Included in, but not limited to these costs are administration, supervision and overhead; travel;

equipment and tools necessary to perform the services, including hand tools, drills, removal tools, furniture moving equipment, cleaning agents, personnel time; and consumable materials such as rags, gloves, and tarps. If equipment rental, such as dumpsters, storage containers, specialty removal tools are necessary, this will be reviewed on a case-by-case basis and subject to prior approval, in writing, by the Gwinnett County Designated Department Representative. All projects will be authorized by issuance of a purchase order. Service provider must supply a formal itemized written quote per project. Quotes will be provided at no cost to Gwinnett County.

I. Flooring Removal and Installation

A. Furniture

Most flooring installation projects for the County will be in occupied spaces thus the removal and re-installation of furniture is essential to this contract. Therefore, furniture removal and re-installation will be included in the flooring removal and installation rates of the Bid Schedule. Before removal of existing flooring, if necessary, the furniture must be removed, and upon completion returned to the original placement. Items within drawers, on top of furniture, or on shelving will be removed by Gwinnett County personnel on an as needed basis. As each department and each project will be conducted to meet the needs of the tenants, specific details will be provided to the

BL136-23 Page 3 service provider during the scheduling process.

Specifically, furniture or book shelving within Library facilities will not be disassembled. This process usually involves a special process of lifting entire shelving assembly with books in place and moving shelving to allow for carpet removal and replacement. In this case, it is customary for carpet service provider to sub-contract a company (a Stack mover) that specializes in this type of process. This component will be reviewed on a case-by-case basis and subject to prior approval, in writing, by the Gwinnett County Designated Department Representative. This work component will be billed using the material markup rates as stated in the Bid Schedule – Labor and Materials.

A large part of this work will be in occupied spaces and will primarily occur after hours or on weekends. In all cases, work areas must be back to a usable environment for staff by the next scheduled workday.

B. Removal

Many flooring installation projects will require removal of the existing flooring. The pricing will be determined by the type of existing flooring. When multiple types of flooring are present in a single project, each type will be calculated and applied to the Bid Schedule accordingly. The types of flooring are as follows:

1. Carpet. Modular tiles or rolled carpet (pad removal to be included).

2. Luxury Vinyl Tile (LVT)

3. Luxury Vinyl Plank (LVP)

4. Vinyl Composition Tile (VCT)

5. Ceramic or Porcelain Tile.

6. Hardwood Flooring.

Occasionally removal reveals deficiencies in the subflooring that will require additional work. See section I-D, Subfloor Preparation. It is the responsibility of the service provider to notify the Gwinnett County Designated Department Representative immediately upon discovery. In a scenario where a removal tool is required and this tool or equipment is not considered to be a standard hand tool, upon approval, the service provider will be authorized to rent this tool and bill accordingly. Tool or equipment rental will not be applicable for percentage markup and will only be billed for actual expenses.

C. Material Acquisition

Service Provider will be responsible for all material purchases for flooring projects. These purchases will be billable at the mark-up above cost for repair parts stated in the Bid Schedule.

For larger projects additional storage space may be necessary. In these circumstances storage containers may be necessary. These will be rented by the service provider and will not be applicable for percentage markup and will only be invoiced for actual expenses.

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Upon request the service provider may be required to provide, at the County’s expense, 5% product overage.

All invoices submitted for payment must include vendor invoices. Percentage of markup is applied to invoice total per project, not for individual items.

On smaller projects, Gwinnett County may already possess all or some of the materials needed for the flooring replacement. In this case, service provider may be expected to utilize these materials and only be responsible for the installation component of the project.

D. Subfloor Preparation

Subfloor preparation shall be included in the installation rates as stated in the Bid Schedule per flooring type.

Service Provider shall prepare existing floors to receive the specified product for installation.

Flooring must be swept, or vacuumed clean prior to patching, leveling. Flooring must be cleaned again prior to final flooring installation.

In rare circumstances, such as cracks in concrete larger than a quarter of an inch, significant subfloor repairs may be necessary. All crack, holes, unevenness, and rough areas will be leveled and smoothed with material that complies with flooring manufacturer’s printed installation instructions. Such repairs must be authorized by the Gwinnett County Designated Department Representative and billed using the Hourly rates as stated in the Bid Schedule. Materials will be invoiced and percentage of mark-up applied according to the Bid Schedule.

For grade level concrete subfloor applications, or others that have a history of adherence issues, it may be necessary to perform both calcium chloride and RH (relative humidity) tests. This task can be initiated by the awarded service provider and/or Gwinnett County. These tests will be the responsibility and procured by Gwinnett County. This component will be reviewed on a case-by-case basis and subject to prior approval and in writing by the Gwinnett County Designated Department Representative.

E. Installation

In many instances materials may require an acclimation period, in the environment of installation, prior to being installed. If acclimation is required, it will be the responsibility of the service provider to notify Department Representative when the material is ordered. It will be the responsibility of the County to designate a space to store these materials.

Carpet, LVT, LVP and VCT shall be adhered directly to the existing sub floors in accordance with manufacturer’s recommendations in the product installation manual.

Flooring must be installed under open-bottom obstructions and under removeable flanges and furnishings. Prior to installation, service provider must notify the Gwinnett County Designated Department Representative about all other obstructions which may occur.

All carpet tiles must be installed in pattern selected by the Gwinnett County Designated Department Representative.

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In some cases, testing for asbestos may be necessary. If this applies, testing will be the responsibility and procured by Gwinnett County. If asbestos is suspected in work area, work will stop immediately, Department Representative must be notified, and proper testing will be authorized to confirm suspicion. If asbestos is confirmed, Gwinnett County will supply direction and be responsible for the removal process. This will be coordinated by the Gwinnett County Designated Department Representative. Once removed, service provider shall be responsible for providing updated scheduling for project completion.

It is common for smaller projects to be without formal design. In these cases, the service provider must coordinate transition locations with the Gwinnett County Designated Department Representative prior to installation.

Note Dye lot numbers on all product and use only single lots in the same room, to ensure color consistency.

Wall surface must be cleaned and in good condition prior to installation of cove base. It is the responsibility of the service provider to check for color consistency, of the cove base prior to application.

F. Scheduling

County facilities keep different hours based on the nature of the services offered. Some work will be performed during normal business hours however, many projects will require after hours and weekend service. Weekend work is essential for this contract as most of these projects must reach certain levels of completion by Monday mornings at 6:00AM. Therefore, service providers will be expected to be on site and performing work Saturdays and Sundays to meet schedules. In this case, service provider will be notified with ample time to plan and make staffing arrangements. It will be the responsibility of the Gwinnett County Designated Department Representative to relay the scheduling requirements for individual jobs. As this is not expected to occur frequently and due to the nature of the facility types that these flooring replacements will occur, Gwinnett County reserves the right to alter scheduling requirements at any time, at its discretion, and will not be liable for lost time nor will additional compensation be due to the service provider.

NOTE: The awarded service provider shall enter this contractual agreement with the understanding that many of the larger projects will require multiple weeks of flooring replacement progress. In some cases, areas with a facility or an entire facility may be blocked off or closed for as much as ten (10) consecutive calendar days. To meet schedule deadlines, per each carpet replacement project, the awarded service provider must be equipped to perform flooring replacement up to three (3) consecutive weekends out of every four (4) weekends, in addition to weekdays or evenings. The Gwinnett County Designated Department Representative will outline each project schedule as they develop.

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G. Cleanup

It is the responsibility of the service provider to clean affected areas immediately after completion of work. Remove visible adhesive, seam sealer, and any other visible surface blemishes with products recommended by the manufacturer. Remove protruding yarns from carpet. All debris associated with the project must be removed from jobsite and disposed of by the service provider.

Excess materials must be given to the Gwinnett County Designated Department Representative for attic stock. For projects that span multiple days the service provider will be responsible for keeping the job site clean and free of hazards.

H. Subcontractors

All removal and installation work will be performed free of sub-contractor markup. Certain aspects of this contract may require the use of sub-contractors, such as facilities with specialty furniture items such as Library stacks, judicial and some elected officials’ spaces. The use of sub-contractors will only be permitted with written permission of the Gwinnett County Designated Department Representative in advance. When sub-contractors are approved and utilized it will be billed using markup rates as stated in the Bid Schedule.

I. Small Projects

Some of the installation will be small spaces. The County will allow a service call fee to be added to these jobs. The service call rate only applies to jobs of less than 500 sq/ft. The service call fee shall be billed at the rates as stated in the Bid Schedule.

J. Reporting

When installation is completed, the service provider shall present a “work order” or other suitable form and obtain the signature from the Gwinnett County Designated Department Representative or a designated secondary contact. The signed document shall be included with invoicing to avoid delays in payment of services. The service provider shall advise the Gwinnett County Designated Department Representative immediately of any difficulties obtaining an authorized signature.

K. Invoicing

The service provider cannot include tax for services provided. However, the service provider can invoice for taxes incurred for purchases of materials.

Invoices for services under the carpet installation program shall be submitted by the service provider directly to the Gwinnett County Department of Financial Services, Treasury Division by email to disbursements@gwinnettcounty.com. Prior to sending invoice to Financial Services, a pre-approval process is mandatory. Service provider will send the Gwinnett County Designated Department Representative a copy of the invoice to assure it is per the pre-determined amount.

If the invoice is incorrect, the service provider will be notified to correct and re-send for approval.

Once service provider receives approval from the Gwinnett County Designated Department Representative, the invoice can then be sent to Financial Services.

If the Invoice does not include the information provided below, the service will be determined mailto:disbursements@gwinnettcounty.com

BL136-23 Page 7 incomplete and is not applicable for processing for payment. The Invoice shall include, at a minimum, the following information:

• Company Name, Address, phone number

• Unique Invoice Number

• Bid BL Number

• County Purchase Order Number

• A Work Order Number (provided by the County)

• Location of Services – Facility Name/Address

• Personnel Utilized and Hours of Service

• Calculation of Personnel Cost

• Truck Stock Parts & Materials Utilized/Costs/Markup

• Attached invoice of parts and materials from supplier

• Itemized costs per Bid Schedule

• Total Cost of Service

• Description of room or rooms serviced.

• Compensation shall be at the rates agreed upon in the Bid Document

Invoices should be sent to the Gwinnett County Designated County Representatives and Disbursements@gwinnettcounty.com shall be copied.

Service provider should include with their bid:

Service provider should provide a sample invoice with their bid that includes all the minimum components listed in the invoice requirements.

II. Service Call Repair on Time and Materials Basis

A. Basic Scope

The service provider shall provide flooring repair services on as needed basis in response to service calls. These repairs are not frequent, however, the service provider must be available seven (7) days per week to perform necessary repairs and shall respond to service requirements set forth in this document.

B. Service Requests

The service provider shall provide these Time and Materials services in response to specific service requests made by various Gwinnett County departments and the assigned Gwinnett County Designated Department Representative. Departments utilizing this contract will designate a primary contact for requesting repair services. Service requests will be submitted by telephone or email.

C. Response Time

The service provider shall respond to the request within two (2) business days to acknowledge the request and service provider representative must be on site within five (5) business days to respond to the request. At this time, the service provider shall review the work area and provide mailto:Disbursements@gwinnettcounty.com

BL136-23 Page 8 an approach to the repairs. Normal business requests should be 7:00 am to 5:00 pm Monday through Friday. The response time is a critical requirement of this contract, and the service provider’s failure to consistently adhere to this requirement may be considered non-performance.

D. Basis of Compensation

Compensation to the service provider for service call responses will be based on the hourly labor rates provided in the bid for the contract, the actual cost of parts plus a percentage markup indicated in the same bid (but not to exceed the percentages provided in the bid schedule) and a fixed Service Call Charge when applicable. Hours shall be calculated daily from the time the service provider’s personnel arrives at a service-location until the personnel leaves the site. Travel time to and from the location will not be compensated, and travel time away from the service location will not be compensated on an hourly basis. However, one Service Call Charge of a fixed amount may be added to a service call to cover all travel time, including time away from the service site to pick up parts or materials. Parts must be itemized and billed at actual cost plus the pre-determined markup. The service provider also agrees that it will provide documentation of costs for parts and materials upon request of the County. This is accomplished by attaching the itemized invoice. Sub-contractor services when authorized by the County shall be billed at cost plus the same mark-up utilized for parts and materials. Sub-contractor costs must be documented.

As part of this contract, there are items that will not be accepted as billable. Included in these costs are administration, supervision, equipment, and tools necessary to perform the services, including rags, hand cleaners, hand tools, wet dry vacuums, drills, cleaning supplies, etc. In addition, if drill bits, gloves, hole saws, Sawzall blades, dust masks, etc. are purchased for a repair, these are considered consumables or tools and are not subject to billing. Truck stock items are acceptable, however, charge for such items must be in line with customary pricing of vendor, including mark up.

E. Service Call Charges

As noted above, the County will not pay the hourly labor rate for time to travel to and from the service site or away from the service location to pick up parts and/or materials. Instead, compensation may include one Service Call Charge per service call to cover any travel time. This amount will be a flat fee charged in lieu of hourly time. If an additional technician or technicians are required to perform the work, there is still only one Service Call Charge. See I-I, Small Projects.

F. Sub-Contractors

The service provider should be prepared to perform all the services called for under this contract with its own staff and its bid should reflect this approach. The County on occasion, may require the service provider to utilize specialty sub-contractors for projects or other work elements. In such cases, the Support Services Representative should approve such sub-contractors before they are utilized. When sub-contractors are approved and utilized it will be billed using markup rates as stated in the Bid Schedule.

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G. Invoicing

Service provider cannot include tax for services provided. However, the service provider can invoice for taxes incurred for purchases of materials. Invoices for services under the Service Call Repair on Time and Materials Basis shall be submitted by the service provider directly to the Gwinnett County Department of Financial Services, Treasury Division by email to disbursements@gwinnettcounty.com. Prior to sending invoice to Financial Services, a pre-approval process is mandatory. Service provider will send the Gwinnett County Designated Department Representative a copy of the invoice to assure it is per the pre-determined amount.

If the invoice is incorrect, the service provider will be notified to correct and re-send for approval.

Once service provider receives approval from the Gwinnett County Designated Department Representative, the invoice can then be sent to Financial Services.

If the Invoice does not include the information provided below, the service will be determined incomplete and is not applicable for processing for payment. The Invoice shall include, at a minimum, the following information:

• Company Name, Address, phone number

• Unique Invoice Number

• Bid BL Number

• County Purchase Order Number

• A Work Order Number (provided by the County)

• Location of Services – Facility Name/Address

• Personnel Utilized and Hours of Service

• Calculation of Personnel Cost

• Truck Stock Parts & Materials Utilized/Costs/Markup

• Attached invoice of parts and materials from supplier

• Itemized costs per Bid Schedule

• Total Cost of Service

• Description of room or rooms serviced.

• Compensation shall be at the rates agreed upon in the Bid Document

Invoices should be sent to the Gwinnett County Designated County Representatives and Disbursements@gwinnettcounty.com shall be copied.

• Total Cost of Service

• Description of roof or roof component serviced

• Description of Services or repairs performed per site visit and/or per day per employee

The service provider will be required to submit the Service Reports within 24 hours of the completion of the services. The Gwinnett County Designated Department Representative will review the Service Reports and let the service provider know within 5 calendar days if there are questions or concerns regarding the services or costs. Services should be invoiced within 10 business days of actual service, if there is no discrepancy in the Service Reports.

The service provider should invoice the County for its services only after there is confirmation that the information provided is acceptable to the County. No questions or no directions to modify the costs on the Service Report shall be taken as confirmation. If changes are required by the County, the final invoice should reflect those modifications. The service provider shall submit its invoices by email to the designated Gwinnett County Department liaison and copy the Gwinnett mailto:Disbursements@gwinnettcounty.com

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County Department of Financial Services at disbursements@gwinnettcounty.com. Invoices shall include the applicable Purchase Order Number and the Service Report Tracking Number and shall be formatted according to terms and rates in the bid schedule. The labor and materials listed on the invoice and Service Report shall correspond, and the Service Report should be attached to the invoice. It is very important that this referenced information be complete and correct. The service provider’s failure to present thorough and correct information may delay the payment process.

Service provider should include with their bid:

1. A sample Service Report that includes, but not limited to, the work performed, hours for each personnel, materials used for the task, Service Call fee if applicable and detailed description of work performed by each employee.

2. A sample Invoice that includes, but not limited to, all the minimum components listed in the invoice requirements.

III. Performance Standards and Quality Assurance

A. Manufacturer’s Standards

All installations called for herein, unless otherwise stated in these specifications, shall be in accordance with the standards, methods and procedures established in the original manufacturer’s operations, maintenance, and repair manuals.

B. Parts and/or Materials

Parts or materials furnished by the service provider shall conform to the manufacturers and industry’s standards. Parts and materials furnished shall be in accordance with instructions from the Gwinnett County Designated County Representative.

C. Warranty

County shall require a one-year warranty for labor. Service provider will be responsible for providing the County with documentation for manufacturer’s warranty on all products installed.

The service provider shall provide this warranty information with its Service Report whenever applicable. The service provider shall warrant against failure of all materials and workmanship associated with its work for one (1) year after the date of acceptance of such work. The third service call regarding the same exact issue will be at service provider’s expense and at no cost to the County. All travel, materials, and labor will be covered at no charge. The service provider shall correct such work promptly, at no cost to the County, after receipt of written notice from the County to do so. Maximum response time for initiation of repairs during the warranty period shall be two (2) business days.

D. Protection, Cleaning and Restoration of Work Sites

The service provider shall keep work sites clean and free of debris. When providing services, the service provider shall maintain a level of cleanliness and neatness needed for proper execution of the work. The service provider shall keep newly installed work clean and protect it from damage. When services are complete, the service provider shall clean the work site, in all areas disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and

BL136-23 Page 11 surplus materials from the site, and remove any temporary protection and facilities installed during its services. Any surfaces and/or finishes that are damaged by the service provider’s work shall be patched, repaired, and repainted to match surrounding area. Where such items are inadvertently destroyed or damaged, the service provider shall replace or restore components to match existing.

E. Waste Disposal

The service provider shall dispose of all waste promptly and shall comply with government regulations and legal requirements in doing so. The service provider shall not dispose of volatile wastes such as cleaning compounds, primers, and solvents; in storm or sanitary drains, on pavements. The service provider shall be responsible for proper disposal of all materials and equipment removed during its services. The service provider also shall be responsible for the proper removal and disposal of cleaning agents and contaminants according to the latest EPA regulations. Where special removal is required of hazardous materials or other items, the service provider shall package items in clearly marked and sealed hazardous waste bags, provided by the service provider, and must be removed in a reasonable fashion or within 3 working days.

F. Safety Precautions and Requirements

1. The service provider shall take precautions to prevent fires. The service provider shall store flammable materials in non-combustible containers and store away from fire sources. The service providers shall remove flammable waste regularly from the work site. The service provider shall also carefully supervise any operation that could be a potential fire source.

2. The service provider shall take precautions to prevent accidents due to physical hazards. The service provider shall provide barricades and signs as required to protect the service provider’s personnel, County employees and the public from hazards and to inform them thereof. Barricades and warning signs shall comply with OSHA safety regulations.

3. Service provider shall provide and require use of safety equipment, clothing and accessories as required by its work activities and safety regulations.

G. Communications

During the actual work phase of this contract and while on site performing flooring replacement, the awarded service provider will maintain an English-speaking representative. Verbal communication with the Gwinnett County staff and tenants will be key to the success of this contract.

H. Service provider References

The successful service provider must have demonstrated successful performance with services of similar scope, both in occupied commercial office space type and types of flooring replacements. Thus, Bidders are required to submit a minimum of three (3) references of flooring replacement projects. These referenced projects must be within 50 miles from Gwinnett County, GA.

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I. Insurance

The service provider shall obtain, maintain, and furnish to the County certificates of insurance covering the duration of the project period. The insurance must include the terms and coverage provided for the Standard Insurance Requirements of these quote documents.

I. Security and Building Access

The successful service provider shall furnish the Gwinnett County Department of Support Services a list of all staff that will be working in the facilities. Prior to the County authorizing any personnel to work inside secure County facilities the County will conduct employment, background, driving and a criminal history check. The service provider must submit documentation for each employee being considered for clearance the following:

1. A copy of the Department of Homeland Security I-9, Employment Eligibility Verification for the person for whom authorization is sought. This form shall be the form submitted by the employee at the start of his or her employment with the firm.

2. Copy of an unexpired and acceptable Document of Identity as listed in the I-9 Form I instructions regarding Employment Eligibility Verification.

3. (If Applicable) A copy of an E-Verify Program form for the person for whom authorization is requested. This form must have the notation “Resolved/Authorized” in the Resolution Section.

This requirement applies to employees hired since January 1, 2008.

4. A signed County Consent Form authorizing the County to run a criminal history and driver history check on the person for whom authorization is requested. A copy of the Consent form has been attached. See pages 60R-67R.

If these materials are not provided in full, the service provider will be notified that the subject employee cannot be considered. If the review of information indicates fraudulent documents, criminal history or any cases pending in the Gwinnett County Court system, the subject employee also will be rejected. For all employees who provide complete documentation and receive security clearance, the County will provide authorization to work under the contract and will issue County Identification/Access Cards with photographic images. The employees must wear the Identification/Access Cards whenever providing services on County property. The service provider shall insure that Identification/ Access Cards are returned to the County when individuals leave the company’s employ, and when the Service provider’s services end.

DEFINITIONS:

After Hours — After Hours refers to Monday through Friday, 5:00 pm to 7:00 am.

Holidays — New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving Day, Christmas Eve, and Christmas Day.

Normal Hours — Normal Hours refers to 7:00 am to 5:00 pm.

Weekends — Weekends refers to Saturdays and Sundays

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BL136-23

BID SCHEDULE Page 13

COMPANY NAME____________________________________________________

ITEM# Approx. Annual Qty. DESCRIPTION Unit Price Total Price

SECTION A: DEPARTMENT OF SUPPORT SERVICES

I. FLOORING INSTALLATION

1. 75,000 Sq ft State carpet installation rate (per sq ft) /sq ft $

2. 10,000 Sq ft State LVP installation rate (per sq ft) /sq ft $

3. 10,000 Sq ft State LVT installation rate (per sq ft) /sq ft $

4. 15,000 Sq ft State VCT installation rate (per sq ft) /sq ft $

5. 2,500 Sq ft Ceramic or Porcelain tile installation rate (per sq ft) /sq ft $

6. 2,500 Sq ft Hardwood flooring installation rate (per sq ft) /sq ft $

7. 10,000 ft Cove base installation rate (per lineal ft) /ft $

8. 50 hours State regular time hourly rate /hr $

9. 20 hours State holiday hourly rate /hr $

10. 20 each Service Call Charge (up to 500 sq ft only) $ $

FLOORING INSTALLATION TOTAL $

II. FLOORING REMOVAL

11. 75,000 Sq ft State carpet removal rate (per sq ft) /sq ft $

12. 10,000 Sq ft State LVP removal rate (per sq ft) /sq ft $

13. 10,000 Sq ft State LVT removal rate (per sq ft) /sq ft $

14. 15,000 Sq ft State VCT removal rate (per sq ft) /sq ft $

15. 2,500 Sq ft. State Ceramic or Porcelain tile removal rate (per sq ft) /sq ft $

16. 2,500 Sq ft State Hardwood flooring removal rate (per sq ft) /sq ft $

FLOORING REMOVAL TOTAL $

BID SCHEDULE Page 14

COMPANY NAME____________________________________________________

SECTION A CONTINUED

DESCRIPTION Approx. Annual Qty. Unit Price Total Price

III. LABOR AND MATERIALS

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 25% on items $0-$500.00) $5,000 % $

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 20% on items $501.00- $2,000.00)

$15,000 % $

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 15% on items $2,000.00 or more)

$500,000 % $

Equipment Rental (With no markup) $20,000 $20,000 $20,000

LABOR AND MATERIALS TOTAL $

SUPPORT SERVICES - SECTION A. I-III TOTAL $

BID SCHEDULE Page 15

COMPANY NAME____________________________________________________

ITEM# Approx. Annual Qty. DESCRIPTION Unit Price Total Price

SECTION B: DEPARTMENT OF WATER RESOURCES

I. FLOORING INSTALLATION

1. 30,000 Sq ft State carpet installation rate (per sq ft) /sq ft $

2. 0 Sq ft State LVP installation rate (per sq ft) $ /sq ft

3. 0 Sq ft State LVT installation rate (per sq ft) $ /sq ft

4. 10,000 Sq ft State VCT installation rate (per sq ft) /sq ft $

5. 0 Sq ft Ceramic or Porcelain tile installation rate (per sq ft) $ /sq ft

6. 0 Sq ft Hardwood flooring installation rate (per sq ft) $ /sq ft

7. 10,000 ft Cove base installation rate (per lineal ft) /ft $

8. 25 hours State regular time hourly rate /hr $

9. 20 hours State holiday hourly rate /hr $

10. 10 each Service Call Charge (up to 500 sq ft only) $ $

FLOORING INSTALLATION TOTAL $

II. FLOORING REMOVAL

11. 30,000 Sq ft State carpet removal rate (per sq ft) /sq ft $

12. 0 Sq ft State LVP removal rate (per sq ft) $ /sq ft

13. 0 Sq ft State LVT removal rate (per sq ft) $ /sq ft

14. 10,000 Sq ft State VCT removal rate (per sq ft) /sq ft $

15. 0 Sq ft State Ceramic or Porcelain tile removal rate (per sq ft) $ /sq ft

16. 0 Sq ft State Hardwood flooring removal rate (per sq ft) $ /sq ft

FLOORING REMOVAL TOTAL $

BID SCHEDULE Page 16

COMPANY NAME____________________________________________________

SECTION B CONTINUED

DESCRIPTION Approx. Annual Qty. Unit Price Total Price

III. LABOR AND MATERIALS

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 25% on items $0-$500.00) $5,000 % $

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 20% on items $501.00- $2,000.00)

$15,000 % $

State Percentage of mark-up above cost for materials and Sub- Contractor labor (Not to Exceed 15% on items $2,000.00 or more)

$200,000 % $

Equipment Rental (With no markup) $5,000 $5,000

LABOR AND MATERIALS TOTAL $

WATER RESOURCES - SECTION A. I-III TOTAL $

TOTAL SECTION A AND B $

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. Contract to begin upon Board of Commissioners approval.

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF

BID.

BL136-23 Page 17

BID SCHEDULE CONTINUED

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a percentage increase/decrease is a part of the renewal options, please note this in the space provided together with an explanation.

Renewal Option 1: % Increase % Decrease Explanation Renewal Option 2: % Increase % Decrease Explanation Renewal Option 3: % Increase % Decrease Explanation Renewal Option 4: % Increase % Decrease Explanation

Certification Of Non-Collusion in Bid Preparation

Signature Date The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:

Addendum No. Date Addendum No. Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the "Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the instructions to vendors.

Legal Business Name

Complete Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number E-mail Address

BL136-23 Page 18

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed. Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed within the last five years. One (1) of the references should pertain to a carpet replacement project of 100,000 sq ft or more, One (1) of the references for carpet replacement project of 50,000 sq ft or more. One should pertain to a flooring replacement in a facility where a Stack Mover sub-contractor was utilized.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Completion Date

Contract Amount $ Start Date

3. Company Name

Completion Date

Contract Amount $ Start Date

Company Name

BL136-23 Page 19

GWINNETT COUNTY, GEORGIA

LIST OF SUBSERVICE PROVIDERS

I do , do not , propose to subcontract some of the work on this project.

I propose to Subcontract work to the following subservice providers:

NAME AND ADDRESS

TYPE OF WORK

Company Name

BL136-23 Page 20

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the service provider’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Service provider shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Service provider will be primary over any insurance program carried by the County.

13. Service provider shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subservice provider in any tier, and shall require each and every Subservice provider of any tier to comply with all such requirements. Service provider agrees that if for any reason Subservice provider fails to procure and maintain insurance as required, all such required

BL136-23 Page 21

Insurance shall be procured and maintained by Service provider at Service provider's expense.

14. No Service provider or Subservice provider shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County.

The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Service provider shall agree to waive all rights of subrogation against the County, the Board of

Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the service provider for the County.

16. Special Form Service providers’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Service provider shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the service provider or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Service provider and all subservice providers with the foregoing requirements as to carrying insurance shall not relieve the Service provider and all Subservice providers of their liability provisions of the Contract.

19. The Service provider and all Subservice providers are to comply with the Occupational Safety and Health

Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Service provider shall at a minimum apply risk management practices accepted by the service providers’ industry.

BL136-23 Page 22

BONDING AND CONTRACT REQUIREMENTS

General Bond Requirements

1. Bid Bonds - Amount of bond should be 5% of contract amount and submitted with your bid.

Gwinnett County form Attached (Attachment A). Failure to use Gwinnett County Bid Bond Form may result in bid being deemed non-responsive and automatic rejection may occur.

2. Performance Bond - (Supplied by successful vendor) - Amount of bond should be 100% of contract amount. (MUST USE COUNTY FORM)

3. Payment, Labor and Materials Bonds - (Supplied by successful vendor) - Amount of bond should be 100% of contract amount. (MUST USE COUNTY FORM)

4. Bonding company must be authorized to do business by the Georgia Insurance Department.

5. An original/certified copy of the Bonding company's Certificate of Authority or Power of

Attorney must be attached to bond. The Certificate of Authority may be obtained from the Georgia Insurance Department.

6. Bonding company must have a minimum AM Best rating of A-5 or higher as stated in Insurance

Requirements.

7. Bonding Company must be listed in the Department of the Treasury's publication of companies holding Certificates of Authority as acceptable surety on Federal Bonds and as acceptable reinsuring companies. (Dept. Circular 570; 1992 Revision).

8. After bid opening, vendor has up to forty eight (48) hours to notify the Gwinnett County

Purchasing Office of an obvious error made in calculation of Bid. Withdrawal of Bid Bond for this reason must be done in writing within the forty eight (48) hour period. Bid Bond may not be withdrawn otherwise.

Contract Requirements

1. Successful vendor is required to do the following within ten (10) days of notification.

A. Return to Purchasing Office contract documents executed by the principal of the company and attested by the secretary or assistant secretary.

B. Provide Insurance certificates as specified in the bid documents.

C. Provide…