Commercial Doors and Gates Preventative Maintenance and Repairs for Fire Rescue

Closed State & local contract opportunity Posted

Solicitation number
Y25-1033
State
Florida
Responses due

Opportunity facts

Jurisdictions
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

Orange County, Florida, is issuing an Invitation for Bids (IFB Y25-1033) for commercial doors and gates preventative maintenance and repair services for the Orange County Fire Rescue Department. The procurement encompasses preventative maintenance and repair services for overhead roll-up doors (both motorized and manual), motorized gate systems, gate operators, and related control components across 45 fire stations and four specialized facilities totaling 247 doors and gates. The contractor must provide 24/7/365 emergency response capabilities with a one-hour maximum on-site arrival time, standard working hours Monday through Friday from 6:00 AM to 6:00 PM (excluding Orange County holidays), and non-standard hours for weekend and holiday work outside standard times. Required qualifications include a minimum of four technicians (two primary and two backup) with at least two years of experience in similar work, American Association of Automatic Door Manufacturers (AAADM) certification for all technicians, factory-authorized supplier relationships with Lift Master, Tork Rite, and HySecurity equipment, and proof of background checks, drug screening, and security clearance approval at the contractor's expense. The contractor must maintain commercial general liability insurance of $1,000,000, commercial auto liability of $500,000, and workers' compensation at statutory limits. Sealed offers must be submitted electronically via the OpenGov e-Procurement Platform by 4:00 PM EST on Tuesday, May 12, 2026, with questions due by 5:00 PM EST on Thursday, April 23, 2026. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder, with all line items requiring pricing or the response will be deemed non-responsive; pricing must be firm for the initial one-year period with potential CPI-U escalation capped at 4% annually thereafter.

A Service Disabled Veteran Business preference applies with varying percentage allowances based on bid amount ranging from 3% to 8%. The contract term is five years with an estimated award value of approximately $1,000,000 based on parts and services budgeting included in the fee schedule. Pricing must include a percent mark-down or mark-up on parts and services at actual cost with a maximum allowable markup of 10%, and third-party invoices are required as proof of purchase. The solicitation does not reference any incumbent contractors or existing technology requiring integration beyond the specified manufacturer relationships. Non-emergency work requires a site visit within 24 hours of request and a "not to exceed" quote within two business days, while emergency repairs exceeding $5,000 require written County approval before proceeding. All work must be invoiced within 30 days of completion with itemized documentation and service tickets, and liquidated damages of $250 per calendar day apply for work not completed by the specified deadline. The County is not obligated to purchase any minimum quantity and reserves the right to source products or services elsewhere if urgent delivery is required.

Opportunity text

NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Commercial Doors and Gates Preventative Maintenance and Repairs for Fire Rescue (Y25-1033)

Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, May 12, 2026.

NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.

Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.

Important Instructions for Electronic Submittal

The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.

It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.

OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST

Timely Questions Regarding this Solicitation

The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Thursday, April 23, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.

Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.

Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.

This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.

Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email kathy.saldutti@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.

Files

File Type Posted
Commercial_Doors_and_Gates_Preventative_Maintenance_and_Repairs_for_Fire_Rescue.pdf PDF
Attachment_A_-_Locations.pdf PDF
IFB_Y25-1033_Scope_of_Services_(FINAL).pdf PDF

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