color video survey and well casing repair

The Illinois Department of Corrections is requesting quotes for a color video survey and well casing repair at Sheridan Correctional Center Well #1, with quotes due September 3, 2026. This is a one-time service agreement with an initial term ending June 30, 2027.

The well, constructed in 1940 to 885 feet with a 12-inch casing from surface to 240 feet and last serviced in 2023, requires a comprehensive color video survey using all labor, equipment, and materials provided by the vendor. If damage is discovered during the survey, the vendor shall submit an itemized quote for repair work—labor, materials, and other costs separated by category—with no repair work proceeding without prior written approval from the facility's Business Office. Award will be made to the lowest-priced responsive and responsible vendor. Bid prices must remain firm for 120 days from opening.

All services shall be performed at Sheridan Correctional Center during normal business hours Monday through Friday between 8:00 a.m. and 3:00 p.m., coordinated with minimal interference to employees and inmates, and performed in the presence of the Chief Engineer or designee. All vendor personnel must submit names, dates of birth, and Social Security numbers within five working days of award for security background checks and must obtain temporary identification.

The vendor must carry property damage and public liability insurance with General Commercial Liability of $1,000,000 per occurrence and $2,000,000 Annual Aggregate, and Auto Liability of $1,000,000 per occurrence, with a Certificate of Insurance provided at contract execution and annually thereafter. The contract is not a small business set-aside. Vendors should enter $8,000.00 in the Unit Cost field for materials; the State will enter the maximum amount for total contract payments prior to execution.