Collision Repair and Auto Body Services for City Vehicles

The City of Lubbock, Texas, is soliciting competitive sealed bids for Invitation to Bid (ITB) 26-19202-YB to provide comprehensive collision repair and auto body services for its municipal vehicle fleet. The procurement seeks qualified vendors capable of performing repairs on light, medium, and heavy-duty vehicles, including services such as accident repairs, window tinting, vehicle painting, hail damage repair, vandalism restoration, and standard body repairs. Bidders must operate a complete body shop with minimum requirements including a paint booth, frame straightening machines, and indoor repair capabilities. The contract will be awarded for an initial one-year term with options for four additional one-year extensions, automatically renewing unless either party provides 90-day written notice to terminate. Bid submissions are due by October 29, 2025, prior to 3:00 P.M., and will be evaluated based on cost, service location proximity, and ability to provide comprehensive repair services across multiple locations. Successful contractors must use OEM-approved parts, provide detailed invoicing, comply with performance standards, offer a 12-month warranty on repairs, and prioritize emergency first responder vehicle services.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but it does include provisions for local bidder preferences under Texas Local Government Code 271.9051, which may provide advantages to businesses with a principal place of business within Lubbock city limits. Contractors must maintain specific insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Commercial Auto Liability, and Workers' Compensation Insurance. The City reserves the right to make multiple awards to ensure adequate service coverage and may select multiple vendors to provide the desired services. While no specific budget range is detailed, the city emphasizes that it will not guarantee a minimum volume of services, and actual usage may vary. The contract includes an interlocal purchasing provision, allowing other governmental entities in Texas to potentially utilize the same contract terms and pricing. Vendors must complete various mandatory forms, including a Conflict of Interest Questionnaire, Non-Collusion Affidavit, and Insurance Affidavit to be considered for the contract.