Coffee Brewers and Dispensers- IVHQ- FFE

The State of Illinois, specifically the Illinois Veterans Home at Quincy located in Adams County, is seeking to procure coffee brewers and dispensers through a small purchase procurement process. The contract (25-497DVA-QUINC-P) requires the acquisition of 14 coffee brewers with specific technical specifications, including a maximum size of 27" height, 20.25" width, and 24.75" depth, 120V power, and double brew capacity. Additional requirements include hard plumbing, wireless interface, automatic shut-off, stainless steel construction, hot/cold brew capabilities, touchscreen display, programmability, and a hot water dispenser. Each brewer must be accompanied by 3 one-gallon baseless thermos servers (42 total) and 28 thermos server stands. The contract term extends through June 30, 2025, with strict delivery requirements to the Illinois Veterans Home in Quincy at 1707 North 12th St during business hours (7am to 3pm, Monday through Friday). The procurement deadline is February 18, 2025, and all equipment must be new, from the same brand, and include a one-year warranty. Subcontractors are not permitted under this contract, and shipping costs must be included in the item pricing.

The procurement appears to be open to all qualified vendors without specific set-aside designations or restrictions for disadvantaged enterprises. The contract does not indicate any incumbent vendors or existing infrastructure requirements for integration. While the exact contract value is redacted in the documentation (appearing as "$XXXXX.XX"), vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions V.23.2, which includes specific requirements such as maintaining comprehensive insurance coverage of $1,000,000 per occurrence for general commercial liability and auto liability. Vendors must also adhere to prevailing wage laws when applicable and understand that the contract is contingent upon appropriation of sufficient funds by the Illinois General Assembly. Record-keeping requirements mandate maintaining documentation for 3 years after final payment, or 5 years if federal funds are involved. The state reserves the right to terminate the contract for cause or convenience with 30 days notice, highlighting the importance of strict compliance with all contractual terms and conditions.