CNS point of sales district wide

Lyford Consolidated Independent School District is seeking proposals for a Point of Sales District Wide contract for the period from September 1, 2025, to August 31, 2026, located in Victoria County, Texas. The procurement opportunity involves comprehensive insurance and administrative services for student activities, specifically covering UIL athletics and extracurricular programs for students in grades 7-12. The district is requesting two distinct insurance plan proposals from each bidder: a requested plan matching specific specifications and an alternative plan. Evaluation criteria for the contract will be based on a scoring system allocating points across four categories: purchase price (60 points), experience (10 points), RFP specification compliance (10 points), and reputation/rating (20 points). The proposal deadline is set for September 19, 2025, at 2:00 PM, with the total student population being 1,442 across one high school (3A classification), one middle school, and one elementary school. Historical premium costs have ranged from $41,500 to $57,500 annually, with total claims varying between $20,390 and $65,756.

The contract opportunity includes several set-aside and diversity considerations, with the district explicitly stating they do not currently maintain set-asides or give preference to HUB proposals, though they collect statistical information about minority, woman-owned, and handicapped business ownership. Vendors must complete multiple compliance documents, including a HUB or Minority Owned Business questionnaire, a Certificate of Residency form addressing Texas Education Code requirements, and various anti-discrimination affidavits. Potential bidders must also submit documentation verifying they are not debarred from conducting business with Texas school districts and must complete conflict of interest disclosures. Additional compliance requirements include an Anti-Terrorism Certification, verification of non-boycott of Israel, and disclosure of any felony convictions among owners or operators. The contract value is approximately $50,000, with the Board of Trustees required to approve contracts exceeding this amount, and the district reserves the right to accept or reject any proposals to best serve its interests.