CNCC FY26-015 Deep Cleaning Services

Colorado Northwestern Community College (CNCC), a member institution of the Colorado Community College System located in Rangely, Colorado, is soliciting competitive bids for comprehensive deep cleaning and sanitization services at its Rangely Campus. The procurement encompasses deep cleaning of five to seven residential hall buildings (Ross Hall with approximately 24,336 square feet and 80 dorm rooms; Nichols North and South each with approximately 12,000 square feet and 37 rooms; Holland East with 9,000 square feet and 26 rooms; and Holland West with specifications to be finalized), Johnson Cafeteria and Kitchen food preparation areas (4,200 square feet), and Sparty's Coffee Shop (400 square feet). The scope of work includes comprehensive sanitization and deep cleaning of all dorm rooms with specific attention to carpeted and hard-surface flooring, bathrooms, windows, window frames, blinds, mattresses, bed frames, walls, cove base, doors, desks, chairs, shower stalls, drain grates, bathroom shelves, laundry room equipment, vents, and closets, with waxing of surfaces deemed acceptable; degreasing and sanitizing of all walls, surfaces, air vents, cooking equipment, and floors in food service areas (excluding kitchen hood areas); and an additive bid option for spot cleaning at Ross Hall during the week of July 15, 2026. Prospective bidders are required to demonstrate a minimum of three years of experience in deep cleaning services, provide at least three relevant client references, and submit detailed information on organizational structure, management and cleaning staff experience, staffing controls, and proposed completion timelines. A mandatory virtual pre-bid conference is scheduled for May 20, 2026, at 11:00 AM Mountain Time via Microsoft Teams, with written questions due by May 22, 2026, at 2:00 PM MT and responses issued by May 26, 2026; an optional site visit or walkthrough is available on May 28 or 29, 2026; and proposals must be submitted by June 5, 2026, at 5:00 PM MT via BidNet Direct or email to aaron.harris@cncc.edu, with the anticipated contract start date of July 1, 2026. Award determination will be based on the lowest responsible bidder considering price as the primary evaluation factor, along with service quality and lead time, with unit pricing required for the base deep cleaning proposal and separate additive line items for spot cleaning weeks.

While the solicitation does not identify any incumbent contractors or specify set-aside designations for disadvantaged enterprises or minority-owned businesses, Colorado law provides preference to Colorado resident bidders and those utilizing Colorado labor in the evaluation process. Prospective vendors must be registered to do business in Colorado, participate in the federal E-Verify program, comply with all state tax exemption provisions and conflict-of-interest disclosure requirements, and meet federal debarment verification standards. Vendors responding to this opportunity must accept the State of Colorado Purchase Order Terms and Conditions (effective July 1, 2022), comply with the Personal Services Contract template for non-IT services, and demonstrate acceptance of 45-day payment terms, with the State maintaining the option to extend the contract for successive one-year periods up to a maximum total contract duration of five years from the Effective Date absent prior Chief Procurement Officer approval. Required submission documents include a signature page, completed W-9 form, proof of insurance including workers' compensation coverage, and the CNCC Response Sheet (Exhibit C), with all pricing required to be comprehensive and firm during the initial contract term; additionally, CNCC will provide weekly housing for cleaning crews, which should be reflected in submitted pricing. The solicitation does not specify an overall contract value or budget range for this procurement opportunity.