Cloud- Based Enterprise Resource Planning(ERP) System

The City of Petersburg, Virginia is requesting information on cloud-based enterprise resource planning systems suitable for small to mid-sized municipal governments under RFI 120453, with responses due June 22, 2026 at 2:30 p.m. EST. Addendum #1, issued June 1, extended the original June 5 deadline; acknowledgment of the addendum is required for responses to be considered.

The City currently operates approximately 50 ERP users across Finance, Human Resources, and related administrative departments and is transitioning from its existing BAI ERP system to a modern cloud-based platform. The RFI solicits non-binding, high-level vendor information on solution features, implementation approaches, support models, and cooperative contract availability. Vendors may provide non-binding budgetary estimates including typical one-time implementation costs, annual subscription or licensing costs, and cost-of-ownership factors to support the City's planning.

Responses are explicitly non-binding, do not obligate the City to enter into an agreement, and will not be treated as responses to any future RFP. The City reserves the right to request presentations and demonstrations from selected respondents. No site visits or bidder conferences are specified.

Following RFI review, the City anticipates proceeding with either a cooperative purchasing contract under an existing agreement authorized under Virginia Public Procurement Act 2.2-4304 or issuing a formal Request for Proposals. Responses must be submitted electronically through eVA or via U.S. Mail, overnight service, or hand delivery to the City of Petersburg Procurement Office. All communications should be directed to Eunita S Wade at the Procurement Office.