Addendum #2 RFI 120453.pdf

This Addendum #2 document pertains to the City of Petersburg, Virginia's Request for Information (RFI 120453) regarding cloud-based enterprise resource planning systems. The RFI seeks non-binding, high-level vendor information on ERP solutions suitable for small to mid-sized municipal governments, specifically designed to support the City's transition from its existing BAI ERP system to a modern cloud-based platform. The City currently operates approximately 50 ERP users across Finance, Human Resources, and related administrative departments. The original response deadline of June 5 was extended to June 22, 2026 at 2:30 p.m. EST through Addendum #1, and acknowledgment of all addenda is required for responses to be considered valid. Responses must be submitted electronically through eVA or via U.S. Mail, overnight service, or hand delivery to the City of Petersburg Procurement Office. No site visits or bidder conferences are specified in the solicitation.

Vendors are invited to provide non-binding, budgetary estimates including typical one-time implementation costs, annual subscription or licensing costs, and cost-of-ownership factors to support the City's planning efforts. All responses are explicitly non-binding, do not obligate the City to enter into an agreement, and will not be treated as responses to any future RFP. The City reserves the right to request presentations and demonstrations from selected respondents. Following RFI review, the City anticipates proceeding with either a cooperative purchasing contract under an existing agreement authorized under the Virginia Public Procurement Act 2.2-4304 or issuing a formal Request for Proposals. All communications regarding the RFI should be directed to Eunita S Wade at the City of Petersburg Procurement Office.