Clothing Labels for Department of Corrections

The Missouri Department of Corrections is seeking an Invitation for Bid (IFBC) for clothing labels and related thermal transfer equipment through a solicitation running from October 19, 2021, to November 5, 2021, at 2:00 PM CDT. The procurement specifically requires three sizes of thermal transfer garment labels: 1.00" x 3.25", 0.62" x 3.25", and 0.62" x 2.00", with 150 rolls of each size containing between 1,800-2,880 labels per roll. Additional required equipment includes 25 resin ribbons, 5 portable printers, and 5 portable heat seal machines, all of which must be compatible with specified Unitherm models (TT10, TT58, CW58, TT20, TTR820, ULM200, and U35) or equivalent alternatives. The contract will be awarded to the lowest responsive and responsible bidder, with vendors required to complete and submit all necessary exhibits and provide maximum pricing for the initial contract period and two subsequent renewal periods. Delivery terms are Free On Board Destination, with Net 45 Days payment terms, and the primary point of contact for questions is Jennie Rees, who can be reached at 573-751-6442 or jennie.rees@oa.mo.gov.

The solicitation is open to all qualified vendors without any specific set-aside designations or restrictions on the types of organizations that can respond. No incumbent vendors or current contractors are mentioned in the documentation, and there are no explicit requirements regarding disadvantaged enterprises or special business classifications. The existing infrastructure requirements are limited to compatibility with specific Unitherm thermal transfer equipment models, providing some flexibility through the allowance of equivalent alternatives. No estimated total contract value or specific budget range is disclosed in the provided documents, making it difficult to determine the potential financial scope of the procurement. Vendors are expected to provide competitive pricing across the initial contract period and two potential renewal periods, with the ultimate selection based on meeting the technical specifications and offering the lowest responsive and responsible bid.