Climbing Walls and High Ropes Course Inspection, Maintenance & Certification

Parkway School District in Missouri is soliciting competitive bids for a three-year agreement to provide inspection, maintenance, and certification services for indoor and outdoor climbing walls and high ropes course facilities, with the initial contract period running from September 1, 2026, through August 31, 2029. Vendors are invited to propose additional contract years beyond the initial three-year term. The scope of work includes detailed visual inspections of climbing wall structures encompassing anchors, connections, beams, girders, primary and secondary supports, panel integrity, frame and bracing, t-nuts, wall texture, expansion bolts, handholds, boulders, sheathing, plywood, and landing surfaces with surrounding safety areas, along with comprehensive maintenance and certification activities to ensure ongoing safety and structural integrity. Qualified vendors must demonstrate experience with climbing wall and ropes course infrastructure, possess the technical expertise to perform all required inspections and maintenance work, and maintain sufficient resources and inventory to support the district's facilities throughout the contract term. Award will be made on a "lowest and best" basis, with the district evaluating factors including how items meet specifications, vendor ability to supply required services, commitment to maintain appropriate resources, prior experience with the district, and company financial strength. The bid deadline is May 13, 2026, at 2:00 PM CST, with bids submitted through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/. An addendum dated May 7, 2026, provides additional detailed specifications for the inspection and maintenance requirements that bidders must address in their proposals.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in the procurement documents. All vendors must comply with federal work authorization requirements through E-Verify enrollment and participation, executing a Federal Work Authorization Program Affidavit prior to or concurrent with contract execution, and affirm they do not knowingly employ unauthorized aliens in connection with services provided to the district. Bidders are required to submit an Affidavit of Non-Collusion, certifying that pricing is genuine and independently determined without collusive practices, and must also submit an Affidavit of Compliance with Missouri's Anti-Discrimination Against Israel Act if the contract value exceeds $100,000 or the company has ten or more employees. All deliveries are F.O.B. destination to the Parkway School District Central Warehouse at 363 North Woods Mill Road, Chesterfield, Missouri 63017, and vendors must maintain appropriate insurance coverage and provide references as part of their bid submission. No incumbent contractor information, specific budget allocation, or award value is disclosed in the solicitation documents. The district reserves the right to reject any or all bids, award portions to different vendors, waive technicalities, and discontinue agreements for budget considerations or unsatisfactory performance.