Clear Polycarbonate Sheets

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for 175 sheets of 3/8" clear polycarbonate, measuring 4'x8', with specific manufacturer options of Lexan (part #43221) or Tuffak (part #43405). The procurement is structured as an Invitation for Bids (IFB) with solicitation number IW199871-A, targeting the Bartlett State Jail Unit Maintenance facility in Bartlett, Texas. Bidders are required to provide F.O.B. destination pricing with freight prepaid and allowed, with the option to specify any additional freight charges. The bid opening date is December 2, 2024, at 3:00 PM, with a question submission deadline of November 19, 2024, at 12:00 PM CST. Potential bidders can submit bids electronically to bids@tdcj.texas.gov or via hard copy to the TDCJ office in Huntsville. The solicitation requires strict compliance with correctional facility security protocols, including potential security escorts and vehicle searches. Bidders must have both a Texas Identification Number System (T.I.N.S.) number and Federal Employer Identification Number (EIN) prior to award.

The procurement indicates a preference for Texas-based bidders, with additional preference for businesses owned by Texas resident service-disabled veterans, though the solicitation is not exclusively set aside for these groups. No incumbent vendor information is provided, and the specific contract value is not disclosed. The TDCJ reserves the right to make awards based on the best value to the state, which may include low line item pricing, low total pricing, or any combination that serves the state's interests. The contract may be extended up to three months at the state's discretion and is subject to the availability of appropriated funds. The polycarbonate sheets will be cut to size prior to installation, though specific cutting machine details are not available. No samples are required for this bid, and this represents the first time the Bartlett Unit has ordered this type of polycarbonate sheets. Potential bidders can direct questions to Saturn Stein (936-437-3843) or Kelly Haynes (936-437-3861) from the TDCJ Contracts and Procurement Department.