ESBD_383061_1731626717457_IW199871-A.pdf

PCHBPINVl 5500385 Pa_ge ....J._ of _.L

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

O£!iTw.,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.0\/E

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DtsCOU�T_ .. _ 0A

YS·OR �ET30

Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R·uto 20:306 .(..) Goods proauced or o1lered by a Texas bidder thal is owneq by a Te,as r.e .sldent se,vice-disabled veteran (..) G.ooclspioduoodlnTexasor offered by a T&xasbidder lhal is not owned by a Texas re'sk!ent �ervlce-<lisabled vetei�h

.U Agriculluf<! produots produced or .gro,vn in TX U Agric�llureprod��ISaA(Jserv�ei;otretwbyTl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is owned 6y a

Texas resldeol S:ervloe-dlsabled veteran (.j ServlcesofferedbyaT."'x.,sbld�erthal lsnotowne� by a Texas'reslde,,t s�vice-dlsahled vele'<ln U Te.xns vegelation nalive to the r.eglon.

U USA produced st1ppijes. materials, equipment or agriC-Ultural pro·ducts U ProduclSor'p"ISonsv/1111 men(ai orph,.-slcal dlsabUhies (..) Products· mad;, o.f recycled, remanuiactu,ed. or environmenlaly sensitive materiats inc1uding recycl·ed steel

U Energy etficlenl. products U Rubberl?,i/(1 ;,sphall paving m;iterlal (_} Recycled motor oil an d lubricants

U Products. produced at l&cOlties loc�ted on formerly COntaminaied prop8rty

U Productsand ser.ices'ttom <l<:OnOfl\JcaDy depressed or bligh1ed areas

U vendors that me'el or exceed air quality' s\an dards· U Recycled or reused c .omputer equipment of <>lher man ura.cturer.s U Foods ofhlghern'utrlllonal'vatuo·(for consumption rn a' publlc caf�teria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bid mus1 be.

placed in a ·separate envelope wlln bid opening d.:1to.

bid number� and.

purcha-S:er name

:an.notated I mmediately below return addre$S, on SEAi.EB BID

ENVELOPE

ISSUE DA

TE:

BID NO.

BID OP-ENI NG 3 P.M..

PURCHASER:

Pl:iONE:

NOVEMBER 14, 2024

IW199871-A

DECEMBER 02, 2024

STEIN, SATURN

93 6-437-3843

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

NTHa.,iiEO:SlciNAfURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO':

TEXAS DEPARTME�T OF GRIMlt,IAI. JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

...,. VENDOR ADDRl:SSANO IDENTIFICATION NUMBER,..

VENOOR'ID NUM!lER ·Sce-E;:! M«l'l'lllntVII 1.1 f-,, vt'l'delf1a Nillnliol'lmllllCGOII•

Bidder

M�st Fill.

Name olFirm

Sfreol Address In

Sy �Ing 1h!� tJ:ld, bl�r r.e11!fl� Ulill II 1.1 Tex�:; addtes$ 1$, .:;hQwn .as !ho -addres.s. of 1be bidder_bidde<,qualf1es as a Texas �dder 8$ defined In �cuon 2-155 4"4-(o) OI the TOllf.l.S G(1VOftlMtlfll coot)., .Bidder agr.ees, to compty with .all ;ern:-.s and oondiboris bekiw and on attacho.d p:,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

********* THIS IS A RE-ADVERTISEMENT ********

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE PROCUREMENT OF

CLEAR POLYCARBONATE SHEETS.

CONTINUED ON NEXT PAGE

BU-70:IA {R8v, 10/17) IFS

PCHBPINV2 5500385

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..L of_6_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

DECEMBER 02, 2024

IW199871-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED, OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

*** FAXED BIDS WILL NOT BE ACCEPTED. ***

HARD COPY SUBMISSION:

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i. of_6_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

DECEMBER 02, 2024

IW199871-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTEND THE OPENING DATE.

SUBMIT BIDS (MONDAY-FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW199871-A

ATTENTION: SATURN STEIN

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER P.O.C. BETWEEN

THE HOURS OF 8:00AM - 5:00PM MONDAY THROUGH FRIDAY, EITHER BY EMAIL

OR TELEPHONE. PLEASE CONTACT SATURN STEIN AS THE PRIMARY CONTACT.

ALL CONTACT INFORMATION CAN BE FOUND ON THE LAST PAGE OF THIS

SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE NOVEMBER 19, 2024 AT 12:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

NOVEMBER 21, 2024.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S),

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, AND EMAIL OF

A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE. BIDDER IS HEREBY

ADVISED THAT THIS POINT OF CONTACT WILL NOT BE RECOGNIZED AS OR

ACCEPTED IN LIEU OF THE 'AUTHORIZED SIGNATURE' REQUIREMENTS OF THIS

INVITATION FOR BID.

NAME:

PHONE NUMBER:

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..i. of_6_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

DECEMBER 02, 2024

IW199871-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

EMAIL:

THE TDCJ REQUESTS THAT YOU QUOTE FREIGHT F.O.B. DESTINATION, PREPAID

AND ALLOWED. IF FREIGHT IS TO BE ADDITIONAL, BIDDER MUST STATE

FREIGHT/DELIVERY CHARGES NOT TO EXCEED$ ____ IF AMOUNT LINE IS

LEFT BLANK, THE TDCJ WILL ASSUME THAT FREIGHT WILL NOT BE CHARGED OR

IS INCLUDED IN THE PRICE OF THE ITEM.

DELIVERY MAY BE A FACTOR IN THIS AWARD. PLEASE GIVE THE BEST

AVAILABLE DELIVERY:

ITEM STOCK NUMBER CONT QUANTITY

665-76 175.0000

3/8" CLEAR POLYCARBONATE 4 'X 8' SHEETS

MANUFACTURER: LEXAN 0.375 X 48 X 96

MANUFACTURER PART: 43221

OR

MANUFACTURER: TUFFAK 0.375 X 48 X96

MANUFACTURER PART:43405

DELIVER TO:

TDCJ BARTLETT STATE JAIL

UNIT MAINTENANCE

1018 ARNOLD DRIVE

BARTLETT, TEXAS 76511

SUSPENSION, DEBARMENT, AND TERRORISM:

U/M

EA

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page 2. of_6_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

DECEMBER 02, 2024

IW199871-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page.&., of_6_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

DECEMBER 02, 2024

IW199871

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

SATURN STEIN, CTCD

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3843

EMAIL: SATURN.STEIN@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

KELLY HAYNES, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3861

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

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