Clear Creek Inline Stormwater Detention Facility

The City of Cheyenne is seeking consultant services for the Clear Creek Inline Stormwater Detention Facility project through Request for Letters of Proposal (RFLP) #3-25. The procurement aims to develop a design that evaluates and identifies a feasible, constructible inline storage facility within Cheyenne's corporate limits, focusing on flood mitigation along Clear Creek. Key project deliverables include field surveys, hydraulic modeling, digital topographic data development, cost estimates, detention storage facility design, and construction plan preparation. Proposers must submit a four-page technical letter of proposal, resumes of key personnel, and a separate price proposal, with an evaluation process utilizing a two-step methodology. The technical proposal will be evaluated using a weighted scoring system across categories such as experience, personnel qualifications, past performance, and technical expertise. Critical dates include an optional pre-proposal Zoom meeting on April 17, 2025, and a proposal submission deadline of May 6, 2025, at 3:00 pm. The project requires a professional design team with a Civil Engineer licensed in Wyoming, having at least 10 years of experience in hydrologic/hydraulic analysis and stormwater project design.

The contract does not explicitly specify set-aside designations for disadvantaged enterprises, though the supplemental federal provisions indicate requirements for small and minority business participation. The project is partially funded through a $350,000 allocation, including a FEMA Building Resilient Infrastructure and Communities (BRIC) grant and city 1% optional sales tax funds. The contract will be a unit-based agreement with a negotiated not-to-exceed total amount, featuring a phased payment structure tied to specific project milestones. Proposers must comply with federal contract provisions, including certifications related to lobbying restrictions, debarment, and environmental policy compliance. The project timeline spans from June 16, 2025, to August 31, 2026, with key milestones including project kick-off, alternatives analysis, and progressive plan development at 60% and 90% completion stages. The City reserves the right to reject any proposals, negotiate contract terms, and cancel the procurement process at any time. Proposals must remain valid for at least 120 days, and consultants must have a Statement of Qualifications on file with the City Engineer's Office.