Cleaning of Tar Tanks and Tar Distributors - this is a serv

The West Virginia Department of Transportation, Procurement Division, issued Agency Request for Quote (ARFQ) 0803 DOT2600000075 on March 10, 2026, for a one-time purchase contract to clean tar tanks and tar distributors for District 8 of the West Virginia Division of Highways located in Elkins, West Virginia. The procurement requires cleaning services for four 25,000-gallon tar tanks and three 1,500-gallon tar distributors at the facility located at 152 DOH Drive, Elkins, WV 26241. Services must be completed within seven working days after receiving a purchase order or notice to proceed, with the contract term running from award until service delivery is complete, not to exceed one fiscal year. Vendors must submit complete pricing proposals for both tar tank and tar distributor cleaning services on the provided Pricing Page (Exhibit A), with contract award going to the lowest overall total cost bidder meeting all specifications. The question submission deadline is March 18, 2026, at 10:00 AM Eastern Time, and bids are due by March 24, 2026, at 10:30 AM Eastern Time. Bids may be submitted electronically through wvOASIS, by hand delivery, by mail, or by fax to (304) 558-0047, with the procurement contact being Angela L. Chaney, Buyer, at (304) 558-0228 or angie.l.chaney@wv.gov.

Vendors must be registered with the West Virginia State Purchasing Division and comply with requirements from the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance to be eligible for contract award. Successful vendors are required to maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence. The solicitation documents do not identify any specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors. Payment will be made in arrears by electronic funds transfer or P-Card upon receipt of a proper invoice and delivery of services. No budget range or award value is specified in the available solicitation documents, as vendors must provide their own pricing proposals for evaluation.