Final_ARFQ_0803_DOT2600000075_1_WV_ARFQ_FORM.PDF
PDF 733 KB Posted
- Solicitation number
- ARFQ 0803 DOT2600000075 1
- Issued by
- Putnam County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form from the West Virginia Department of Transportation Procurement Division for a one-time purchase contract. The solicitation, numbered ARFQ 0803 DOT2600000075, was issued on March 10, 2026, with bids closing on March 24, 2026, at 10:30 AM Eastern Time. The service required is the cleaning of tar tanks and tar distributors for District 8 of the West Virginia Division of Highways. Two line items are specified: cleaning of tar tanks (commodity code 47121800) and cleaning of tar distributors (commodity code 47121800). The technical questions deadline is March 18, 2026, at 10:00 AM ET. Bids must be submitted through one of the following methods: upload to OASIS, hand delivery, mail in hard copy, or fax to 304-558-0047. The invoice and shipment are to be directed to the Division of Highways District Eight Equipment Store Room in Elkins, West Virginia.
Vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance requirements to be eligible for contract award. The procurement contact is Angela L. Chaney, Buyer, reachable at (304) 558-0228 or angie.l.chaney@wv.gov. Technical questions regarding the solicitation must be submitted in writing to dotprocurementtechques@wv.gov prior to the question period deadline. Unit pricing and total price columns are included in the form but are blank, indicating vendors must provide pricing proposals with their bids.
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| ARFQ DOT 26 75.pdf |
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Text version
Date Printed: Mar 10, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 1886059 Reason for Modification:
Doc Description: Cleaning of Tar Tanks and Tar Distributors - this is a serv
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-03-10 2026-03-24 10:30 ARFQ 0803 DOT2600000075 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Mar 10, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF A ONE TIME PURCHASE CONTRACT OF THE SERVICE OF CLEANING THE TAR TANKS AND TAR DISTRIBUTORS FOR DISTRICT 8 PER
THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT EIGHT - ALL
LOCATIONS
DISTRICT EIGHT -
EQUIPMENT STORE ROOM
PO BOX 1516 152 DOH DRIVE
ELKINS WV ELKINS WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Cleaning of Tar Tanks
Comm Code Manufacturer Specification Model # 47121800
Extended Description:
Cleaning of Tar Tanks
Date Printed: Mar 10, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT EIGHT - ALL
LOCATIONS
DISTRICT EIGHT -
EQUIPMENT STORE ROOM
PO BOX 1516 152 DOH DRIVE
ELKINS WV ELKINS WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Cleaning of Tar Distributors
Comm Code Manufacturer Specification Model # 47121800
Extended Description:
Cleaning of Tar Distributors
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUES DUE AT 10AM ET 2026-03-18
Document Phase Document Description Page
DOT2600000075 Final Cleaning of Tar Tanks and Tar Distributors - this is a serv
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