Cleaning and Sanitizing for KSB and KSD

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Education, issued a Request for Bid (RFB 758 2200000456) for cleaning and sanitizing services at the Kentucky School for the Blind (KSB) in Louisville and the Kentucky School for the Deaf (KSD) in Danville. The solicitation encompasses eight commodity lines divided into two groups: Group A covers four buildings at KSB totaling approximately 74,376 square feet, and Group B covers four buildings at KSD totaling approximately 53,292 square feet. Required services include nightly cleaning and disinfecting of classrooms, dormitories, offices, restrooms, and common areas, performed Monday through Friday from either 4:00 PM to 9:00 PM for classroom buildings or 8:00 AM to 3:00 PM for dormitories, with no weekend or holiday service required. The contract period runs from July 1, 2022 through July 31, 2023, with five optional one-year renewal periods subject to renegotiation. Vendors must attend mandatory site visits at KSD on May 17, 2022 at 10:00 AM and at KSB on May 19, 2022 at 10:00 AM, obtain signed validation forms from authorized representatives, submit written questions by May 20, 2022 at 4:00 PM ET, and submit bids by May 31, 2022 at 1:30 PM ET. Evaluation will utilize a best value approach allocating 90 points to price, 10 points to years in business in janitorial services (maximum 20 years), and pass/fail for mandatory site visit attendance. Bidders must maintain general liability insurance of $1,000,000 and Kentucky Workers' Compensation Insurance, submit ACCORD certificates within ten days of award, and comply with background checks and drug testing at their own expense.

The solicitation includes reciprocal preference for Kentucky resident bidders per KRS 45A.490-494, with additional scoring advantages for qualified bidders and Kentucky Correctional Industries (20 percent preference) and nonprofit organizations serving individuals with disabilities (15 percent preference). Vendors must bid one or more groups but are required to bid all commodity lines within a selected group to be eligible for award; pricing must be submitted as a monthly rate per line item with invoices submitted monthly on a net 30 basis. All pricing must remain valid for a minimum of 60 calendar days after the bid due date, with no price increases permitted during the first 12 months of the contract. The schools will provide trash liners, waste disposal, water, electricity, storage space, and access badges, while conducting daily quality checks of vendor performance and requiring notification of any substandard work for correction. Electronic submission through the Kentucky Vendor Self Service system is required; paper bids are not acceptable. No incumbent vendor information or specific award values were disclosed in the solicitation documents.