CLD - CODIS Tecan Service

The Texas Department of Public Safety, specifically the Crime Lab Division (CLD), is seeking a contract for CODIS Tecan Service, focusing on maintenance and on-site repair services for DNA Analysis Robotics Workstations located in Austin, Texas. The procurement covers two specific INSTRUMENT FREEDOM EVO 100 BASE UNITS with serial numbers 2304005233 and 2304005179, requiring a Tecan-certified service engineer to perform one scheduled preventative maintenance visit annually. Key deliverables include comprehensive cleaning, wear and tear part replacements, instrument-specific testing, service reporting, and on-site repairs with a 48-hour response time. The solicitation requires the contractor to install essential hardware, firmware, and software updates during maintenance visits, with services to be provided Monday through Friday between 8:00 AM and 6:00 PM Central Time, excluding statutory holidays. Electronic bid responses are due by October 9, 2025, at 5:00 PM Central Time, with the contract set to commence on the effective date and expire five years thereafter, with potential for no changes to terms or pricing during the contract term or optional renewal periods.

The procurement includes a 26.0% Historically Underutilized Business (HUB) goal for all other services contracts, requiring prime contractors to demonstrate commitment to subcontracting with Texas-certified HUB vendors. Bidders must complete a detailed HUB Subcontracting Plan, which involves notifying at least three Texas-certified HUBs and two trade organizations about potential subcontracting opportunities. Contractors will be required to submit monthly compliance reports and may face enforcement remedies, including potential debarment, for non-adherence to subcontracting plan requirements. While specific dollar amounts are not explicitly stated, the contract allows for a "Parts Cost Plus %" pricing model, suggesting flexibility in parts pricing with a predetermined markup percentage. Vendors must provide documentation of financial stability, undergo criminal history background checks for service personnel, and understand that their performance will be evaluated using the Vendor Performance Tracking System, with potential disqualification for negative performance indicators. The Texas Department of Public Safety reserves the right to add or remove workstation systems throughout the contract term and will not guarantee minimum compensation.