Classification File Folders

The Missouri Department of Corrections is seeking a contract for Classification (Medical) File Folders through an Invitation for Bid (IFB 931 Y23708198) for various locations across the state, including Clark County and Jefferson City. The procurement specifically requires three primary items: Classification File Folders with Dividers, Inner Dividers for Classification File Folders, and Sentence and Judgment Folders and Dividers. The file folders must meet detailed technical specifications, including precise dimensional requirements, material composition (type III pressboard for classification folders, 14pt manila for sentence folders), and specific post-consumer content percentages (10-20% for classification folders and 30% for inner dividers). Vendors must provide comprehensive product details including brand, stock/model numbers, quantities per box, and pricing for the initial contract term and two potential one-year renewal periods. The solicitation period runs from April 6, 2023, to May 4, 2023, at 7:00 PM GMT, with bids accepted electronically through the MissouriBUYS system or via sealed hard copy submission to the Department of Corrections Purchasing Section in Jefferson City. Evaluation will focus on the lowest responsive and responsible bidder meeting all technical specifications.

The IFB does not indicate any specific set-aside designations, disadvantaged enterprise requirements, or restrictions on vendor participation. No incumbent vendors are identified in the documentation, and there are no explicit integration requirements with existing infrastructure or technology. While the solicitation includes an estimated total value, no specific budget range or award amount is disclosed in the available documents. Payment terms will be vendor-specified and processed based on final delivery, inspection, and acceptance of the products, with delivery terms set as Free On Board Destination to various Department of Corrections locations. The contract will be awarded for an initial one-year term with the option for two additional one-year renewal periods, providing potential long-term stability for the successful vendor. Interested vendors must carefully review the detailed technical specifications and requirements outlined in the solicitation documents to ensure full compliance and competitive pricing.