IFB 931 Y23708198_Jun_2_25_solicitation_doc.pdf

Solicitation Number: IFB 931 Y23708198

Classification File Folders

Invitation for Bid (IFB)

DOC - Dept of Corrections

Page:2

General Header Information

IFB 931 Y23708198

No. IFB 931 Y23708198 Title: Classification File Folders Start Date: April 06, 2023 at 7:00:00 PM GMT End Date: May 04, 2023 at 7:00:00 PM GMT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: Classification (Medical) File Folders for the Missouri Department of

Corrections - Various Locations Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Payment Notes: All payment terms shall be as stated in the terms and conditions of this contract. Payments will be processed based on final delivery, inspection, and acceptance of the product.

Contact Information: DOC - Dept of Corrections Morgan Lute 2715 and 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-3268 Fax:

morgan.lute@doc.mo.gov

Contact Details: If you have any questions, please contact:

Morgan Lute 2715 and 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-3268 Fax:

morgan.lute@doc.mo.gov

Selected Categories:

Page:3

Header Custom Fields:

IFB 931 Y23708198

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

OPTIONAL SUBMISSION OF HARD COPY BIDS

If a vendor desires to submit a hard copy bid, sealed bids must be delivered to the Missouri

Department of Corrections, Purchasing Section, 2729 Plaza Drive, Jefferson City, MO 65109. The vendor should clearly identify the IFB number on the lower right or left-hand corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.

http://www.mo.gov/privacy-policy/

Page:4

Solicitation Requirements:

This bid has no questions defined.

This bid does not have any documents.

REQUIREMENTS

Requirements:

To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a sealed hard copy to the Missouri Department of Corrections if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.

Page:5

Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Classification File Folders with Dividers each 0

Additional Item Fields

1. FIRST RENEWAL(required):FIRST RENEWAL PRICE

2. SECOND RENEWAL(required):SECOND RENEWAL PRICE

3. BRAND(required):BRAND OF PRODUCT

4. STOCK/MODEL NUMBER(required):STOCK/MODEL NUMBER OF PRODUCT

5. FOLDERS PER BOX(required):NUMBER OF FOLDERS PER BOX

6. PERCENT OF POST-CONSUMER CONTENT(required):

Item Specification for Classification File Folders with Dividers

Description: Classification File Folders with Dividers: • Folders shall feature a top and end tab classifile folder Using type III pressboard (standard green) • 10” high overall with 9-1/2” drop front panel • 12” wide overall with 11-3/8” wide front panel • 5/8” wide undercut end tab • Classifile to have a 3” Tyvek gusset expansion • Classifile to have 2 Kraft inner dividers with h-clip 1” fasteners

• Classifile to have 2 heat bonded 2” fasteners in position #1 and #3 • See Attachment 2 for fastener positioning • Folder shall contain 10-20% post-consumer content

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Inner Dividers for Class

File Folders set 0

Additional Item Fields

1. FIRST RENEWAL(required):FIRST RENEWAL PRICE

2. SECOND RENEWAL(required):SECOND RENEWAL PRICE

3. BRAND(required):BRAND OF PRODUCT

4. STOCK/MODEL NUMBER(required):STOCK/MODEL NUMBER OF PRODUCT

5. SETS PER BOX(required):NUMBER OF SETS OF DIVIDERS PER BOX

6. PERCENT OF POST-CONSUMER CONTENT(required):

Item Specification for Inner Dividers for Class File Folders

Description: Inner Dividers for Class File Folders: • Dividers shall be used in a letter size top and end tab Classifile • Set of 14 dividers • Each divider shall be 11” high by 9” wide overall with a 1/2” high tab • Each divider shall be of 90 lbs. white paper stock • Each divider shall have a 1-1/2” (+/- 1/8”) mylar coated white tab with special printing on both sides in black ink, as follows: Tab

Position Wording 1 PRIOR 2 RCA/ICA 3 PREA 4 DIAG 5 DETAINERS/LEGAL 6 PROGRAMS(EDUCATION) 7 PAROLE 8 ENEMIES/PC 9 SUBSTANCE ABUSE 10 TAP 11 VISITING/FAMILY 12 WORK

ASSIGNMENTS 13 CORRESPONDENCE 14 CDV/ESCAPE • Each divider shall have 2 holes punched at the top 5/16” diameter centered • Each divider shall have a clear mylar reinforcement strip along the top 8-1/2” wide edge • Each set of 14 dividers shall be collated in the order shown above and packaged within the box or packaging container in the same order • Dividers shall contain

30% post-consumer content • Packaging: Approximately 75 sets of 14 dividers per box

3 Sentence and Judgement

Folders and Dividers each 0

Additional Item Fields

1. FIRST RENEWAL(required):FIRST RENEWAL PRICE

2. SECOND RENEWAL(required):SECOND RENEWAL PRICE

3. BRAND(required):BRAND OF PRODUCT

4. STOCK/MODEL NUMBER(required):STOCK/MODEL NUMBER OF PRODUCT

5. FOLDERS PER BOX(required):NUMBER OF FOLDERS PER BOX

6. DIVIDERS PER BOX(required):NUMBER OF DIVIDERS PER BOX

Item Specification for Sentence and Judgement Folders and Dividers

Description: Sentence & Judgement Folders: • Three (3) part, 14 pt. Manilla • Reinforced End Tab • Overall Size: no smaller than 9” W x 11-3/4” H and no larger than 9-1/2” W x 12-1/4” H • Two

Inside Separators must be glued and cannot be larger than the overall size. • Standard 2” metal two-hole prongs shall be fastened to the inside top of the outside left and the inside top of the outside right and both sides of the inside separators. • Allows for a 2” expansion with Tyvek or similar tape spine Dividers: • Set of 3 indexes • 14 pt. Manilla • Overall Size: 8-1/2” W x 11” H • 2 holes punched 2” centered • 1/3 cut tabs – assorted positions • Tabs printed on both sides in black ink Tab 1: Record Notes Tab 2: Active Detainers Tab 3: Inactive Detainers • Dividers inserted in folders, not installed • No over/under

Page:6