Class One Printing Services

The Colorado State Purchasing Office, on behalf of the Colorado General Assembly's House of Representatives and Senate, issued Invitation for Bid (IFB-NK-MAAA-15-001) for Class One printing services to serve Denver County and Denver City jurisdictions. The procurement seeks a vendor to provide legislative printing services including approximately 275 copies of bills (6,700 original pages annually), House and Senate daily calendars (1,000-1,300 original pages annually), and daily House and Senate journals (1,450-2,000 original pages annually), along with approximately 200 hardbound or softbound House journal volumes and 240 Senate journal volumes annually, plus index, appendix, tab divider, and supplemental pages. All materials must be printed in black ink on white paper to specified standards. Bidders must demonstrate Company Experience and Demonstrated Capability through up to three fact sheets (maximum two pages each) documenting previous printing contracts of comparable size, scope, and complexity, including descriptions of how they addressed quality control, turnaround time, customer service challenges, equipment backup systems, and key personnel. The solicitation requires submission of three professional references with contact information and detailed descriptions of services performed, completion of mandatory forms including W-9 tax identification, vendor disclosure statements, and turnaround time and implementation plans, and submission of a sample billing statement and bid bond equal to five percent of the total bid amount. The bid deadline was October 3, 2014, at 1:00 PM Mountain Daylight Time, with public opening at 2:00 PM the same day, and the projected contract start date is December 15, 2014, for an estimated two-year term through December 14, 2016, with an option for one two-year renewal period. Award will be made to the lowest responsive and responsible bidder, with pricing fixed for the first 24 months and only one price increase permitted during any renewal period if exercised.

Bidders must be registered with the Colorado Vendor Self-Service (VSS) system and provide a Certificate of Good Standing from the Colorado Secretary of State demonstrating business existence for a minimum of five years prior to bid submission, with no specific set-asides identified for disadvantaged enterprises, women-owned businesses, or service-disabled veteran-owned small businesses, though vendors may voluntarily disclose such certifications. The solicitation does not identify incumbent vendors or existing contractors but references the State's Environmentally Preferable Purchasing (EPP) Policy requiring minimum 30% post-consumer waste content in recycled paper purchases for at least 50% of all paper procurements. The contractor must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability with minimum $1,000,000 per occurrence limits, and Automobile Liability with $1,000,000 combined single limits, along with a performance bond of $75,000 within ten days of contract execution. Liquidated damages apply for missed delivery deadlines, ranging from $8.00 per original page per legislative day for bills to $50 per calendar day for bound volumes. The contract is funded through House Bill 10-1367 appropriations with financial obligations contingent upon continued appropriation and fund availability, and no specific budget or award value is disclosed in the solicitation documents.