Clackamas County Fleet Fuel Services

Clackamas County is conducting a competitive Request for Proposals (RFP) for fleet fuel services, seeking a qualified contractor to supply fuel for the county's diverse vehicle fleet. The procurement encompasses multiple fuel types including unleaded, premium unleaded, and biodiesel, which will serve passenger cars, light trucks, heavy trucks, police vehicles, and bulk tanks. The RFP requires proposers to provide comprehensive fueling services with specific pricing structures, including cost per gallon that encompasses all service delivery expenses. Proposers must submit at least three references from public entities where similar services have been provided within the past three years. The RFP was posted on April 26, 2022, with proposals due on May 26, 2022, at 2:00 PM Pacific Time, and an anticipated contract start date of July 1, 2022. The initial contract term is set from the effective date through June 30, 2025, with provisions for three additional two-year renewal options. Evaluation criteria will likely include pricing, service capabilities, references, and the ability to meet the county's specific fuel service requirements.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. The documents reveal that Tyree Oil, Inc. is the intended awardee, suggesting they were the most competitive proposer. While no specific budget range is explicitly stated, the comprehensive nature of the fuel services suggests a potentially significant contract value given the breadth of vehicle types and fuel requirements. The RFP includes cooperative contracting language, which allows other public agencies to potentially utilize the resulting contract, thereby expanding the potential economic impact. The procurement includes provisions for emergency fuel needs and specific fuel specifications, indicating a comprehensive approach to meeting Clackamas County's fleet management requirements. The contract also includes flexible provisions for non-awarded franchise site charges and potential volume discounts, providing additional value considerations for the county.