CJCF Fire Protection Systems MRO - FY26

The Ohio Department of Youth Services (ODYS) is seeking qualified suppliers to provide fire protection systems maintenance, repair, and operations (MRO) for three juvenile correctional facilities in Ohio: Cuyahoga Hills in Highland Hills, Indian River in Massillon, and Circleville. This procurement is structured as a Request for Quote (RFQ) under existing state contract RSI019039, with the goal of awarding purchase orders for comprehensive fire suppression system services. Vendors must be certified/licensed technicians capable of performing preventative maintenance, inspections, and repairs on fire protection systems including sprinkler systems, fire alarms, fire pumps, and extinguishers. The solicitation is divided into three separate lots, one for each facility, requiring suppliers to submit specific quotes for each location they wish to service. Evaluation criteria will focus on responsiveness, responsibility, and lowest pricing within the established Department of Administrative Services contract parameters. Key dates include an RFQ issue date of 4/29/2025, optional site visits by 5/23/2025, an inquiry period ending 5/26/2025 at 12:00 PM, and quotes due 5/28/2025 at 3:00 PM. The resulting contract will cover the fiscal year from 7/1/2025 through 6/30/2026.

There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in this solicitation. The procurement is open to suppliers who can meet the certification requirements and have appropriate credentials from the Ohio Department of Commerce. Quotes must remain valid for a minimum of 60 days, and services will typically be coordinated with each facility's Maintenance Superintendent during normal working hours (Monday-Friday, 8:00 AM - 4:00 PM EST). A staff member from each facility will accompany suppliers during site visits, and the contract includes provisions for both regular and emergency maintenance services. While specific budget ranges are not explicitly stated, the procurement is based on an existing state contract with predetermined pricing structures, including hourly rates for regular service and trip charges. Suppliers will be required to pay a 1% revenue share of total quarterly sales to the state, and the contract allows for potential price adjustments after the first 12 months, subject to documented cost increases.