Citywide Quarterly Fire Alarm Testing and Maintenance

The City of Newport, Rhode Island is seeking a contractor for Citywide Quarterly Fire Alarm Testing and Maintenance through RFP #2025-PS-015. The solicitation covers comprehensive fire alarm system testing and maintenance for 12 municipal and school buildings over a three-year period from July 1, 2025 through June 30, 2028, with potential two one-year renewal options. Required services include quarterly testing of fire alarm devices across various municipal properties such as City Hall, Public Services buildings, Water Treatment facilities, Police and Fire Departments, and schools. All technicians must be Rhode Island licensed fire alarm technicians and capable of providing a two-hour emergency response time. The contractor must maintain an inventory of compatible devices for timely repairs and submit all testing in compliance with the Rhode Island Fire Alarm Code, 2018 Edition. Sealed bids are due by 2:30 PM on March 17, 2025, with bidders required to submit a single lump sum price for each building group and hourly rates for additional work. Evaluation will likely consider technical capabilities, compliance with specifications, and pricing.

The contract includes specific geographic restrictions, requiring vendors to be located within a 20-mile radius of Newport, with travel time not billable. Contractors must meet robust insurance requirements, including statutory workers' compensation, professional liability insurance of $1,000,000, and comprehensive general liability coverage with specified per-occurrence and aggregate limits. Supplemental battery replacement charges with a maximum 10% markup will be accepted beyond the base contract price. While no specific set-aside designations for disadvantaged enterprises are mentioned, the solicitation includes detailed specifications in Addendum 1 and Addendum 2, which provide comprehensive inventories of fire alarm devices across municipal facilities. The contract appears to be a new procurement, with no indication of an incumbent vendor. The total contract value is not explicitly stated, but the scope encompasses fire alarm systems across multiple municipal and school buildings, suggesting a significant multi-year investment in infrastructure maintenance and safety compliance.