2025-PS-015 Citywide Quarterly Fire Alarm Testing and Maintenance.pdf

CITY OF NEWPORT, RHODE ISLAND

PURCHASING DIVISION

NOTICE TO BIDDERS

SEALED BIDS

RFP#2025-PS-015

Sealed Bids are being requested to provide Citywide Quarterly Fire Alarm Testing and Maintenance, in accordance with all terms and specifications contained herein, will be received in the Purchasing Office, City Hall, 43 Broadway, Newport, R. I., until:

Two Thirty (2:30) o'clock PM, local time

Monday March 17, 2025

No pre-bid conference will be held. For more information please contact Mr. David Janiesch, Superintendent of Facilities Management, at (401) 341-0435 or djaniesch@cityofnewport.com

Proposals must be submitted in sealed envelopes addressed to the Purchasing Office, City Hall, 43 Broadway, Newport, RI. 02840-2798, and must be plainly marked in the lower left-hand corner “Citywide Quarterly Fire Alarm Testing and Maintenance – RFP #2025-PS-015 ".

Bids must be sent via U.S. Postal service or hand delivered

Note: Bid Tabulations will be posted on the City of Newport website generally within twenty-four (24) hours of the closing date. The bid tabulation area is located at www.cityofnewport.com under purchasing. The tabs are listed by bid number.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn on written request (on the letterhead of the bidder and signed by the person signing the bid) which must be received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the City that such non-arrival before the time set for opening was due solely to the delay in the mails for which the bidder is not responsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and mailed to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the City and, within the stipulation, the INCREASE or

DECREASE in the bid price because of the exception shall be stated. The City may, at its discretion, accept or reject any or all exceptions.

Federal Excise Taxes and/or Rhode Island Use Taxes are not to be included in the bid. The City will execute exemption certificates if furnished by the bidder when submitting his invoice.

mailto:djaniesch@cityofnewport.com http://www.cityofnewport.com/

The bidder will state the approximate delivery date in the bid, or the time required to make delivery after notification of award.

The right is reserved, as the interest of the City may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The City of

Newport reserves the right to reject any or all proposals or to accept any proposals deemed to be for the best interest of the City.

Note: All bidders are responsible for insuring that no addenda have been made to the original bid package. All bid packages and addenda are located at www.cityofnewport.com under (Active Bids) within the Purchasing webpage using the above bid/proposal number or you can contact the Purchasing Department.

Prevailing Wage - Any construction over $ 1,000.00 is required by state law to pay state prevailing wage. A current copy of the most recent Prevailing Wage scale is obtained from the State of Rhode Island, Department of Labor and Training, Division of Professional Regulation or at the Davis-Bacon Wage Determination link. It is also by request for each construction bid document. All vendors supplying construction services must submit certified payrolls from any contractor and sub-contractor who work on the project. No payments are made until all payrolls are up to date, and correct.

Prevailing Wages also applies to ALL other (Non-Construction) Requirements. If the City's requirement is sealed bid, the DAVIS-BACON Wage Determination applies.

CITY OF NEWPORT, RHODE ISLAND

Alex Casagrande, Acting Purchasing Agent http://www.ci.newport.ri.us/

GENERAL CONDITIONS

1. The City reserves the right to reject any and all proposals, to waive any informality, to request interviews of Service Providers prior to award and to select and negotiate the Service Provider services in the best interest of the City.

2. The Service Provider shall guarantee to perform the services offered and the total price of the proposal for a period of not less than 60 days from the deadline for submission of proposals.

3. The City reserves the right to accept all or part of any proposal, and to negotiate a contract for services and cost with the selected Service Provider.

4. The Service Provider shall provide all necessary personnel, materials and equipment to perform and complete all work under this proposal.

5. All original documents and drawings shall become the property of the City after completion of the Service Provider’s work.

6. The City of Newport intends to recommend award of a contract to the City Council for the requested services within one (1) month of receipt of the proposals. The Service Provider shall be prepared to commence work immediately upon execution of a contract with the City.

7. Awards will not be made to any person, firm or company in default of a contract with the City, the State of Rhode Island or the Federal Government.

8. The Service Provider hereby agrees that it will assign to the City of Newport all cause of action that it may acquire under the anti-trust laws of Rhode Island and the United States as the result of conspiracies, combination of contracts in restraint of trade which affect the price of goods or services obtained by the City under this contract if so requested by the City of Newport.

9. Unless otherwise stated, invoices are to be submitted (to Accounting Office) in duplicate upon delivery of service to the City. The invoice must include an itemization of all services provided, including unit list price, net price, extensions and total amount(s) due.

10. Unless otherwise stated, payment will be made within thirty (30) days of the completion of the service, in an acceptable fashion, to the City and receipt of invoice, whichever is later.

11. City is exempt from all sales and Federal excise taxes. Our exemption number is 05-6000-260. Please bill less these taxes.

12. The City of Newport’s obligations to pay any amount due under a contract are contingent upon availability and continuation of funds for the purpose. The City may terminate the contract, for non-appropriation of funds, and all payment obligations of the City cease on the date of termination.

13. None of the services covered by the contract shall be assigned in full or in part, or sub-contracted without the prior approval of the City.

14. This contract will be for the services described within; however, this agreement should not be considered exclusive. As deemed necessary, the City reserves the right to obtain these services from any other vendor.

15. Unless otherwise specified all costs listed are firm for the term of the contract.

16. Neither party shall be liable for any inability to perform its’ obligations under any subsequent agreement due to war, riot, insurrection, civil commotion, fire, flood, earthquake, storm or other act of God.

17. Notification of the parties shall be considered to have been constructively received when it is mailed via the United States Postal Service or delivered in hand to the parties as stated in the contract.

18. If any of the GENERAL TERMS AND CONDITIONS is held to be invalid or unenforceable, it will be construed to have the broadest interpretation which would make it valid and enforceable under such holding. Invalidity or unenforceability of a term or condition will not affect any of the other GENERAL TERMS AND CONDITIONS.

19. Each and every provision and clause required by law to be inserted in any subsequent Contract shall be deemed to be inserted herein and the Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the Contract shall forthwith be physically amended to make such insertion or correction.

20. Proposal shall also mean quotation, bid, offer, qualification/experience statement, and services. Proposers shall also mean vendors, offerors, bidders, or any person or firm responding to a Request for Proposals.

21. All contracts entered into by the City of Newport shall be governed by the Laws of the State of Rhode Island.

Any disputes shall be resolved within the venue of the State of Rhode Island and Newport County.

22. The Service Provider selected for this project shall procure and maintain the following types of insurance:

• Statutory Workers Compensation and Employer’s Liability Insurance

• Professional Services Liability Insurance for errors and omissions ($1,000,000.00 minimum)

• Liability and Property Damage Insurance (a) Bodily injury liability: $500,000 each person, $1,000,000 each occurrence; (b) Property damage liability: $500,000 each occurrence, $1,000,000 aggregate.

INFORMATION FOR BIDDERS

RFP # 2025-PS-015

The City of Newport is soliciting bid to perform 24-hour service and quarterly testing and maintenance on the City’s fire alarm systems.

1. PROPOSALS RECEIVED

The City of Newport, including Newport Public Schools is seeking bids to perform quarterly testing and maintenance on municipal and school fire alarm systems.

2. WORK INCLUDED

The City of Newport including, Newport Public Schools is seeking bids for a three-year period (July 1, 2025 through June 30, 2028) to provide contract services to test and maintain the fire alarm systems in municipal and school buildings. All testing shall be completed in accordance with requirements that are contained in Section 13.8.10.9.2 of the Rhode Island Fire Safety Code Rules and Regulations that states that smoke detectors, heat detectors and pull stations must be tested. An inventory of fire alarm devices installed in listed buildings is attached to the request for bid. The Contractor shall provide 24-hour service for all covered systems. A two-hour (2 hours) response time for emergency service is required. The labor associated with quarterly testing, and battery replacement when necessary shall be included in the lump sum bid and may not exceed the hourly rates included in this proposal. Supplemental charges for replacement batteries plus a maximum 10% markup will be accepted for payment in addition to work that is included in this contract, and all such charges must be accompanied by the original invoice for replacement batteries. The Contractor is expected to maintain a stock of compatible devices for each system to ensure timely repair or replacement.

All testing and servicing personnel must be Rhode Island licensed fire alarm technicians and must be experienced in the operation of the systems and control panels in each building. The awarded bidder must furnish copies of licenses for all fire alarm technicians.

The Contractor shall be required to maintain and test the systems in accordance with the Rhode Island Fire Alarm Code, 2018 Edition of 72.

The Contractor shall be responsible for submitting plans and specifications for approval and will be responsible for all changes required by the Rhode Island Fire Alarm Code.

All fire alarm systems shall be tested quarterly.

Interested vendors must be located within a 20-mile radius of the City of Newport as illustrated on the radius map in Appendix A. Travel time will not be paid. The hours billed shall correspond to the amount of time onsite.

The locations of the fire alarm systems to be serviced under this contract are identified below:

Public Services City Hall – 43 Broadway Department of Public Services – 280 Spring Street Public Works – 80 Halsey Street Cardines Field – 20 America’s Cup Avenue

Armory Building – 365 Thames Street Martin Recreation Center – 35 Golden Hill Street 5th Ward Little League – Kings Parks 125 Wellington Ave.

Department of Utilities Newport Water Department – 70 Halsey Street Station 1 Water Treatment Plant – 100 Bliss Mine Road

Lawley Valley Water Treatment Plant – 2154 West Main Rd., Portsmouth, RI

Transportation and Parking Gateway Center Garage - 23 America's Cup Avenue Gateway Center Transportation Building - 23 America's Cup Avenue

Easton’s Beach 175 Memorial Boulevard

Newport Police Department Newport Police Department – 120 Broadway

Newport Fire Department Station 1 – 21 West Marlborough Street Station 2 – 100 Old Fort Road Station 5 – Touro Street at Mary Street

Harbormaster’s Building 39 America's Cup Avenue

Planning and Development Department Innovate Newport (Sheffield School) – 513 Broadway

Edward King House – 35 King St

Newport School Department Thompson Middle School – 55 Broadway Rogers High School – 15 Wickham Road

Pell Elementary School – 35 Dexter St.

Newport Area Career and Technical Center – 109 Old Fort Road

3. PROPOSAL

Each proposal must be made upon forms contained herein. The proposal, as submitted, shall not be separated from the volume containing the other contract documents that are bound with it. The blank spaces in the proposal must be filled in correctly where indicated for each and every item, and the bidder must state, both in words and in numerals, written or printed in ink, the prices for which he proposes to do each item of the work contemplated. In case of discrepancy between the words and the numerals, the words shall govern. The bidder shall sign his proposal correctly. If the proposal is made by an individual, his name and post office address must be shown. If made by a firm, partnership, or corporation, the proposal must be signed by an official of the firm, partnership, or corporation authorized to sign contracts, and must show also the post office address of the firm, partnership, or corporation.

4. IRREGULAR PROPOSALS

Proposals may be rejected if they show any omissions, alterations of form, additions not called for, conditional or alternate bids, or irregularities of any kind. Bids which are considered to be unbalanced or unreasonable as to the amount bid for any lump sum or unit price item may be rejected.

5. COMPETENCY OF BIDDERS

Bidders shall be experienced in the kind of work to be performed and shall have the necessary equipment therefore and sufficient capital to properly execute the work within the time allowed. Bids received from bidders who previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A bid may be rejected if the bidder cannot show that he has the necessary plant to commence the work at the time prescribed and thereafter to prosecute and complete the work at the rate or within the time specified. It also may be rejected if he is already obligated for the performance of other work that would delay the commencement, prosecution or completion of the work. The City may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the City all such information and data for this purpose as the City may request.

6. CERTIFIED CHECK OR PROPOSAL BOND

Each bid must be accompanied by a certified check or proposal bond in the sum of five per cent (5%) of the amount of the bid, satisfactory to and payable to the order of the City. The proposal bond (or bonds) and the surety shall be licensed or have surplus line approval to do business in the state of Rhode Island.

Such checks or bonds will be returned to all except the three lowest bidders within three (3) banking days after the formal opening of bids. The checks or bonds will be returned to the three lowest bidders within five (5) days after the execution of the Contract and the furnishing of the required security by the successful bidder.

7. PERFORMANCE AND PAYMENT BOND

The successful bidder, at the time of the execution of the contract, must deposit with the City a surety company bond (or bonds) for the satisfactory completion of the work and the payment of all debts pertaining to materials and labor used or employed in the execution of the contract, in an amount equal to the amount of the contract award. The form of the bond (or bonds) and the surety shall be licensed or have surplus line approval to do business in the State of Rhode Island.

Prior to payment of the final estimate, the Contractor shall furnish a certificate from his surety stating that the performance bond covers the one-year defective workmanship and materials guarantee period.

8. EXECUTION OF CONTRACT

The start date and schedule will correspond to the City’s fiscal year, starting July 1, 2025. The party to whom the Contract is awarded or his authorized representative will be required to execute the Contract within ten (10) days of this date (not including Sunday) and, in case of his failure or neglect so to do, the City may, at its option, determine that the bidder has abandoned the Contract, and thereupon the proposal and acceptance shall be null and void, and the security accompanying the proposal shall be forfeited to the City.

9. CONTRACTOR'S INSURANCE

The Contractor shall secure and maintain such insurance from an insurance company authorized to write casualty insurance in the State of Rhode Island as will protect himself, his sub-contractors, and the City from claims for bodily injury, death or property damage which may arise from operations under this contract. The Contractor shall not commence work under this contract until he has obtained all insurance required under this section and until he shall have filed the certificate of insurance or the certified copy of the insurance policy with the City. Each insurance policy shall contain a clause providing that it shall not be canceled by the insurance company without ten (10) days written notice to the City of intention to cancel. The amounts of such insurance shall not be less than the following:

1. Workmen's Compensation and Employers' Liability Insurance shall be secured and maintained as required by the State of Rhode Island.

(a) Public Liability, Bodily Injury, and Property Damage:

1. Injury or death of one person: $ 1,000,000

2. Injury to more than one person in a single accident: $ 1,000,000

3. Property damage: $ 1,000,000

(b) Automobile and Truck Public Liability, Bodily Injury and Property Damage:

1. Injury or death of one person: $ 1,000,000

2. Injury to more than one person in a single accident: $ 1,000,000

3. Property damage: $ 1,000,000

10. RESPONSIBILITY OF CONTRACTOR

Attention is directed here particularly to the provisions of the Contract and Specifications whereby the Contractor shall be responsible for any loss or damage that may happen to the work or any part thereof during its progress; and also whereby the Contractor shall make good any defects or faults that may occur within one (1) year after its completion and acceptance. He shall indemnify and save harmless the City from any damages or costs to which it may be put by reason of injury to the person or property of another resulting from negligence or carelessness in the performance of the work under this Contract.

11. FAMILIARITY WITH THE WORK

The Contractor agrees that he will make no claim for, and has no right to, additional payment or extension of time for completion of the work or any other concession because of any misinterpretation or misunderstanding on his part of this Contract or because of any failure on his part to fully acquaint himself with all conditions relating to the work.

12. INTERPRETATIONS

If any person contemplating submitting bids for the proposed work is in doubt as to the true meaning of any part of these proposed Contract documents, he may submit to the City a written request for an interpretation thereof. Any interpretation of such documents will be made only by addenda duly issued and a copy of each addendum will be mailed or delivered to each person receiving a set of said documents. The City will not be responsible for any other explanations or interpretations of such documents that anyone presumes to make on behalf of the City before expiration of the time set for the receipt of bids.

13. RIGHT TO REJECT

The City reserves the right to reject any or all proposals or to accept any bid deemed to be for its best interest.

14. WITHDRAWAL OF PROPOSALS

Bids may be withdrawn on written request (on the letterhead of the bidder and signed by the person signing the bid) which must be received prior to the time fixed for opening. Bids may be modified in the same manner.

15. ESTIMATE OF WORK

The City requests that the Bidder submit one LUMP SUM price to complete all components of the work for the three-year time period of July 1, 2025 through June 30, 2028.

16. TIME FOR COMPLETING WORK

The bidders shall provide the City with a proposed schedule for maintenance. See item #8 on the questionnaire. The start date and schedule will correspond to the City’s fiscal year, starting July 1, 2025.

17. TAXES

The bidders' attention is directed to the fact that certain taxes, including Federal excise and/or Rhode Island Use Taxes are not applicable to City work. The City will execute exemption certificates for the materials and equipment used in the work.

18. WAGES

The attention of bidders is called to the requirements for compliance with the applicable provisions of Rhode Island General Laws, Chapter 37-12 and 37-13. The Department of Labor determines the customary and prevailing rate of wages paid to craftsmen, teamsters, and laborers in construction of public works by the State, and by Cities, towns, and by persons contracting therewith for such construction. The latest general wage decision as determined by State Law at the time of this project shall be implemented by the Contractor for this project. The Contractor is responsible for complying with all wage laws. Attached are sections 37-13-5, 37-13-6, and 37-13-7 of the General Laws of Rhode Island as required to be inserted by Section 37-13-9. Further information may be obtained from the Office of the Department of Labor, 220 Elmwood Avenue, Providence, Rhode Island.

19. SUPPLEMENTAL AGREEMENTS

The City reserves the right to extend this contract to future years, at the stated unit prices, based on agreement between the bidder and the City.

No change in the character or extent of the work to be performed by the Contractor and affecting the completion date or fee schedule shall be made except by supplemental agreement in writing between the City and the Contractor. The supplemental agreement will set forth the proposed work, any extension of time for completion, if required, and adjustment, if any, of the fee to be paid to the Contractor.

In any case where the Contractor believes extra compensation is due him/her for work and services not covered by this Contract or Supplement thereto, he/she shall notify the City in writing of his/her intention to seek such compensation before he/she begins the work. The request must be passed upon by the City. In the case where the request is determined to be justified, it shall be allowed and paid for as Extra Work/Additional Work in accordance with the terms of a supplemental agreement entered into before such work is started.

TITLE 37

Public Property and Works

CHAPTER 37-13

Labor and Payment of Debts by Contractors

SECTION 37-13-5

§ 37-13-5 Payment for trucking or materials furnished – Withholding of sums due. – A contractor or subcontractor on public works authorized by a proper authority shall pay any obligation or charge for trucking and material which have been furnished for the use of the contractor or subcontractor, in connection with the public works being performed by him or her, within one hundred eighty (180) days after the obligation or charge is incurred or the trucking service has been performed or the material has been delivered to the site of the work, whichever is later. When it is brought to the notice of the proper authority in a city or town, or the proper authority in the state having supervision of the contract, that the obligation or charge has not been paid by the contractor or subcontractor, the proper authority may deduct and hold for a period not exceeding sixty (60) days, from sums of money due to the contractor or subcontractor, the equivalent amount of such sums certified by a trucker or material man creditor as due him or her, as provided in this section, and which the proper authority determines is reasonable for trucking performed or materials furnished for the public works.

SECTION 37-13-6

§ 37-13-6 Ascertainment of prevailing rate of wages and other payments – Specification of rate in call for bids and in contract. – Before awarding any contract for public works to be done, the proper authority shall ascertain from the director of labor and training the general prevailing rate of the regular, holiday, and overtime wages paid and the general prevailing payments on behalf of employees only, to lawful welfare, pension, vacation, apprentice training, and educational funds (payments to the funds must constitute an ordinary business expense deduction for federal income tax purposes by contractors) in the city, town, village, or other appropriate political subdivision of the state in which the work is to be performed, for each craft, mechanic, teamster, laborer, or type of worker needed to execute the contract for the public works. The proper authority shall, also, specify in the call for bids for the contract and in the contract itself the general prevailing rate of the regular, holiday, and overtime wages paid and the payments on behalf of employees only, to the welfare, pension, vacation, apprentice training, and education funds existing in the locality for each craft, mechanic, teamster, laborer, or type of worker needed to execute the contract or work.

SECTION 37-13-7

§ 37-13-7 Specification in contract of amount and frequency of payment of wages. – (a) Every call for bids for every contract in excess of one thousand dollars ($1,000), to which the state of Rhode Island or any political subdivision thereof is a party, for construction, alteration, and/or repair, including painting and decorating, of public buildings or public works of the state of Rhode Island or any political subdivision thereof, and which requires or involves the employment of employees, shall contain a provision stating the minimum wages to be paid various types of employees which shall be based upon the wages that will be determined by the director of labor and training to be prevailing for the corresponding types of employees employed on projects of a character similar to the contract work in the city, town, village, or other appropriate political subdivision of the state of Rhode Island in which the work is to be performed. Every contract shall contain a stipulation that the contractor or his or her subcontractor shall pay all the employees employed directly upon the site of the work, unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment computed at wage rates not less than those stated in the call for bids, regardless of any contractual relationships which may be alleged to exist between the contractor or subcontractor and the employees, and that the scale of wages to be paid shall be posted by the contractor in a prominent and easily accessible place at the site of the work; and the further stipulation that there may be withheld from the contractor so much of the accrued payments as may be considered necessary to pay to the employees employed by the contractor, or any subcontractor on the work, the difference between the rates of wages required by the contract to be paid the employees on the work and the rates of wages received by the employees and not refunded to the contractor, subcontractors, or their agents.

(b) The terms "wages", "scale of wages", "wage rates", "minimum wages", and "prevailing wages" shall include:

(1) The basic hourly rate of pay; and

(2) The amount of:

(A) The rate of contribution made by a contractor or subcontractor to a trustee or to a third person pursuant to a fund, plan, or program; and

(B) The rate of costs to the contractor or subcontractor which may be reasonably anticipated in providing benefits to employees pursuant to an enforceable commitment to carry out a financially responsible plan or program which was communicated in writing to the employees affected, for medical or hospital care, pensions on retirement or death, compensation for injuries or illness resulting from occupational activity, or insurance to provide any of the foregoing, for unemployment benefits, life insurance, disability and sickness insurance, or accident insurance, for vacation and holiday pay, for defraying costs of apprenticeship or other similar programs, or for other bona fide fringe benefits, but only where the contractor or subcontractor is not required by other federal, state, or local law to provide any of the benefits; provided, that the obligation of a contractor or subcontractor to make payment in accordance with the prevailing wage determinations of the director of labor and training insofar as this chapter of this title and other acts incorporating this chapter of this title by reference are concerned may be discharged by the making of payments in cash, by the making of contributions of a type referred to in subsection (b)(2), or by the assumption of an enforceable commitment to bear the costs of a plan or program of a type referred to in this subdivision, or any combination thereof, where the aggregate of any payments, contributions, and costs is not less than the rate of pay described in subsection (b)(1) plus the amount referred to in subsection (b)(2).

(c) The term "employees", as used in this section, shall include employees of contractors or subcontractors performing jobs on various types of public works including mechanics, apprentices, teamsters, chauffeurs, and laborers engaged in the transportation of gravel or fill to the site of public works, the removal and/or delivery of gravel or fill or ready-mix concrete, sand, bituminous stone, or asphalt flowable fill from the site of public works, or the transportation or removal of gravel or fill from one location to another on the site of public works, and the employment of the employees shall be subject to the provisions of subsections (a) and (b).

SECTION 37-13-9

§ 37-13-9 statutory provisions included in contracts. – A copy of §§ 37-13-5, 37-13-6, and 37-13-7 shall be inserted in all contracts for public works awarded by the state, any city, town, committee, an authorized agency, or awarding authority thereof, or any person or persons in their behalf in which state or municipal funds are used if the contract price is in excess of one thousand dollars ($1,000).

CITY OF NEWPORT, R.I.

Citywide Quarterly Fire Alarm Testing and Maintenance

RFP # 2025-PS-015

PROPOSAL FORM

The undersigned, as bidder, declares that no person or persons other than those named herein are interested in this proposal; that this proposal is made without collusion with any other person, firm or corporation; that he has carefully examined the location of the proposed work, the proposed form of contract, and the plans therein referred to; that no person or persons acting in any official capacity for the City is directly or indirectly interested therein or in any portion of the profit thereof; and that he proposes and agrees, if this proposal is accepted, to execute the form of contract with the City, to provide all necessary equipment, tools, and other means of construction, and to do all work and furnish all the materials shown and specified in the Contract Documents, and according to the requirements of the Director of Public Services as therein set forth, and that he will take in full payment therefore, the following sums to wit:

All prices must be written in words and figures. In case of discrepancy, the amount shown in words will govern.

Bidder acknowledges receipt of the following addendum:

(Signature)

(Title)

(Name of Firm or Corporation)

RFP# 2025-PS-015

The Bid provided here represents the Bidder’s NOT TO EXCEED proposal to the City of Newport for annual general maintenance on each Fire Alarm System four (4) times per year as identified in this document. The Contractor agrees to perform routine maintenance and testing on the City’s fire alarm systems, four (4) times per year during the period of July 1, 2025 through June 30, 2026 (base period) with two (2) one-year option periods (same months), at the discretion of the City, in accordance with all terms and specifications contained herein at the proposed unit prices.

1. Public Services City Hall – 43 Broadway Department of Public Services – 280 Spring Street Public Works – 80 Halsey Street Cardines Field – 20 America’s Cup Avenue Armory Building – 365 Thames Street Martin Recreation Center – 35 Golden Hill Street 5th War Little League

(Lump Sum/Year in words) (Lump Sum/Year in figures)

2. Department of Utilities Newport Water Department – 70 Halsey Street Station 1 Water Treatment Plant – 100 Bliss Mine Road Lawley Valley Water Treatment Plant – 2154 West Main Rd., Portsmouth, RI

(Lump Sum/Year in words) (Lump Sum/Year in figures )

3. Transportation and Parking Gateway Center Garage- 23 America's Cup Ave Gateway Center Transportation Building - 23 America's Cup Ave

(Lump Sum/Year in words) (Lump Sum/Year in figures )

4. Easton’s Beach

175 Memorial Boulevard

5. Newport Police Department Newport Police Department – 120 Broadway

6. Newport Fire Department Station 1 – 21 West Marlborough Street Station 2 – 100 Old Fort Road Station 5 – Touro Street at Mary Street

7. Sheffield School (Innovate Newport) 513 Broadway

8. Edward King House

35 King St

9. Thompson Middle School 55 Broadway

10. Rogers High School 15 Wickham Road

11. Pell Elementary School 35 Dexter Street

12. Newport Area Career and Technical Center 109 Old Fort Road

*This location currently falls under the City’s maintenance program; however, the City is actively marketing it for sale. If this property is sold, it will no longer be included in this contract.

Hourly Rate for work outside the scope of the base contract

(Per Hour in words) (hour rate in figures)

Emergency/off-hour/holiday rate for work outside the scope of the base contract

(Per Hour in words) (hour rate in figures)

Company Name and Title

Address Telephone

Email Address

Questionnaire

The undersigned guarantees the accuracy of all statements and answers herein contained. (Please print in ink)

1. How many years has your corporation been in business as a general contractor?

years.

2. List up to three (3) projects of this nature that you have completed and give the name, address and telephone number of a reference from each. Also give the completed cost of each project listed.

3. List projects currently under construction by your firm, the dollar volume of the contract and the percent the contract is completed.

4. Have you ever performed work for a municipality previously? (If municipalities are listed under 2, this question need not be completed.)

5. Have you ever failed to complete work awarded to you; if so, state where and why?

6. Have you or your authorized representative personally inspected the location of the proposed work and do you have a clear understanding of the requirements of the Plans, Specifications, and other Contract

Documents.

7. Do you plan to sublet any part of this work? If so, give details.

8. Please provide a schedule for routine maintenance, i.e. when will the first maintenance visit occur?

RFP# 2025-PS-015

List the Officers of your Corporation or Principals of your LLC or attach a similar sheet separately

Complete Company Name

Name Title/Officer/Position

NOTE: Please provide any additional literature you feel may be necessary.