City of Lafayette: Police Department VCT Flooring Project

The City of Lafayette, located in Boulder County, Colorado, is seeking proposals for the Police Department VCT Flooring Replacement project (RFP-24-20-FM). The procurement involves replacing existing vinyl composition tile (VCT) flooring at the Lafayette Police Department building located at 451 N. 111th St. Proposing firms must provide a comprehensive solution that includes staged removal and replacement of flooring, ensuring the 24/7 police department can continue to function during renovation. The evaluation criteria will be weighted with 30 points for project start, finish, and completion time, and 70 points for pricing, totaling 100 possible points. A mandatory pre-proposal job walk is scheduled for August 12, 2024, at 10:00 AM, with proposals due by September 5, 2024, at 5:00 PM MT. Contractors must submit a detailed quote using RSMeans or similar format, include material and labor costs, and potentially account for weekend work premium rates. Required submission materials include a signed RFP cover sheet, non-collusion certificate, detailed proposal narrative, Gantt chart, experience description, reference contacts, and a certificate of insurance ability.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Proposing firms must provide comprehensive insurance coverage, including Commercial General Liability, Professional Liability, Workers' Compensation, and Comprehensive Automotive Liability. The contract term is anticipated to begin around June 30, 2024, and end on November 1, 2024. While a specific budget range is not disclosed, the contract is structured as a short-form agreement for goods and services less than $50,000. Contractors will be required to match existing VCT-1 and VCT-2 floor patterns and colors as closely as possible, with the expectation of bidding on all floors highlighted in the project documentation. Payment terms include compensation within 30 days after invoice submission, not more frequently than monthly, with the city's financial obligation subject to annual appropriation by the City Council. Any potential litigation would be venue in Boulder County, Colorado.