City of Janesville, Janesville Transit System Mileage Tire Leasing Program IFB

The City of Janesville is seeking a qualified contractor to provide a mileage tire leasing program for its Transit System, which operates a fleet of 17 buses covering approximately 460,000 miles annually. The Invitation for Bid (IFB JTS-IFB-2019-1) requires heavy-duty radial, tubeless mileage-type tires with specific technical specifications, including 11-inch tread width, 25/32-inch tread depth, load range J, and 18-ply construction. Bidders must submit pricing with a per-tire-mile rate and a six-wheel per-mile rate for B305/70R22.5 heavy-duty transit bus tires, and provide expected tire life mileage for proposed tires. Key deliverables include tire delivery at contractor expense, maintenance of adequate inventory, supplying repair materials at no extra charge, providing tire maintenance instruction, and handling scrap tire disposal. The procurement timeline requires questions to be submitted by March 15, 2019, with addenda posted by March 22, 2019, and bids due by April 5, 2019 at 12:00 PM. The initial contract term is three years (April 2019 through March 31, 2022), with two optional one-year renewal periods at the City's discretion.

The contract includes a Disadvantaged Business Enterprise (DBE) participation goal of 3 percent, though no specific goal is set for this particular procurement. The contractor must carry minimum insurance, including workers' compensation, general liability, and automobile liability coverage with specified minimum limits. The contract is subject to federal FTA requirements and includes provisions for compliance, civil rights, debarment, and suspension certifications. Contractors must provide access to records for audit purposes and understand that the contract is contingent on the availability of federal, state, and local funding. The City reserves the right to terminate the contract for convenience or default with 30 days' notice. While no specific budget range is detailed, the comprehensive tire leasing program covers tire replacement, maintenance, and disposal for the transit system's entire fleet. The contract allows for potential fleet composition changes, with the City anticipating some bus replacements during the contract term.