City of Holladay- Audio/Visual System Upgrade
Open State & local contract opportunity Posted
- Solicitation number
- RA27-128
- State
- Utah
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
The City of Holladay, Utah is requesting proposals for audio/visual system design, procurement, installation, configuration, testing, training, and support services for Holladay City Hall and the Holladay Justice Court located at 4580 South 2300 East, under an RFP due November 2, 2026 at 5:00 p.m. MST. Questions are due October 28, 2026. An optional pre-proposal meeting is scheduled for October 26, 2026 at 2:00 p.m. MST at the project location.
The scope encompasses comprehensive AV upgrades to both facilities undergoing seismic retrofit and renovation. Deliverables include new wired and wireless microphone systems, large-format displays with HDMI connectivity, integrated presentation systems, centralized control systems, video conferencing integration, meeting recording and live-streaming capabilities, and accessibility accommodations. The Justice Court component requires specialized courtroom AV and security equipment including gooseneck and wireless microphones, DSP systems, evidence presentation capability, PTZ cameras, and video recording functionality.
Proposals must be submitted digitally in PDF format with a maximum of 10 single-sided pages. Proposers must submit estimated line-item budgets for City Hall and Justice Court requirements separately, guarantee pricing for one year, and include hourly rates for each team member with estimated person-hours. Proposers must demonstrate relevant experience with at least three comparable projects, including budget, completion date, on-time and on-budget performance, and provide three references with contact information. The selected firm must carry workers' compensation insurance, commercial general liability insurance with minimum $1 million per occurrence / $3 million aggregate limits, and commercial automobile liability insurance with $1 million combined single limit.
Evaluation is weighted as follows: Technical Approach and Integration Strategy (25%), Security and Risk Mitigation Approach (20%), Project Cost (25%), Relevant Experience and References (15%), and Qualifications of Project Team (15%). Anticipated selection committee review occurs November 3–6, 2026, with interviews scheduled for November 12–13, 2026. Contract negotiations and Notice to Proceed are expected in November 2026. All submitted materials become the City's property and are subject to public disclosure under Utah's Government Records Access and Management Act upon contract execution.
Opportunity text
**The Issuing Office for the Bidding Documents is: City of Holladay** **Questions: All questions must be submitted no later than Wednesday, October 28, 2026 at 5:00 PM in writing via email to scarlson@holladayut.gov.** **Submission: Proposers must digitally submit their proposal to to Stephanie Carlson at scarlson@holladayut.govby Monday, November 2, 2026 at 5:00 PM MST. Only submissions by email will be accepted.** **Pre-bid Conference: Interested Proposers are invited to attend an in-person pre-proposal meeting on Monday, October 26 at 2:00 p.m. MST at 4580 S 2300 E, Holladay U. The pre-proposal meeting is optional.** Please note that there is a 1GB limit on a single file upload. This courtesy posting is an advertisement of a procurement opportunity for **City of Holladay**, not the Division of Purchasing. Responses should be directed to the designated individual/office as designated in the solicitation document. The contract award for this solicitation will not be posted on this website. Instead, you will need to contact the designated individual/office as identified in the solicitation document. This solicitation posting will be canceled/closed upon the closing date of this solicitation; however, a vendor's response will still be evaluated by **City of Holladay** as described in the solicitation document. The Division of Purchasing is neither the issuing or conducting procurement unit for this solicitation, as such it is the vendor's responsibility to review the entire solicitation in order to comply with any requirements.
Files
| File | Type | Posted |
|---|---|---|
| 1-Holladay City Hall AV RFP .pdf |
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