City of Cocoa – Laboratory Services

The City of Cocoa is issuing a Request for Quote (RFQ) for laboratory services to support the city's water quality testing operations. The procurement seeks quotations from NELAC DOH-certified laboratories to perform routine and special analytical services for drinking water, deionized water, and wastewater samples. Key deliverables include timely analysis and compliant reporting in formats required by the Florida Department of Environmental Protection (FDEP) and the United States Environmental Protection Agency (USEPA). The scope encompasses approximately 50 different analytical tests and test groups, covering primary standards, secondary standards, wastewater effluent analysis, volatile organic contaminants, metals analysis, radiological parameters, and microbiological testing, along with courier pickup services and any applicable weekend or holiday surcharges. Minimum qualifications require NELAC DOH certification with current audit results and proficiency test documentation, capability to complete analysis and reporting within 10 calendar days of sample receipt, provision of properly vetted sample containers and LIMS-compatible reporting, weekend and holiday analysis capability with disclosed surcharges, and three references for similar municipal or utility laboratory services. The contract term is one year from the award date with four optional one-year renewal periods. Evaluation criteria prioritize compliance with instructions and minimum requirements, past performance verification through provided references, and pricing as the lowest responsive and responsible bid, with total contracted laboratory costs over the fiscal year impacting bid selection. The question submission deadline is March 13, 2026, and quotations are due by March 24, 2026, at 5:00 PM, with submissions required via the city's bidding platform at myvendorlink.com (bid ID LAB-26-03-COC) or by email to purchasing@cocoafl.gov.

The document does not identify any specific set-aside designations or restrictions limiting the types of organizations that can respond, nor does it reference disadvantaged enterprise programs or preferences. No incumbent vendors or current contractors are identified in the procurement materials. The laboratory services must integrate with the city's existing Laboratory Information Management System (LIMS) to ensure compatibility with current reporting infrastructure and operations. Bidders are required to submit pricing on a per-unit basis for each analytical test, with sample pickup costs, sample analysis fees, and sample container provision included in all pricing submissions. Testing frequencies vary annually, quarterly, monthly, and weekly, with some analytes performed less frequently, allowing bidders to calculate total fiscal year costs for evaluation purposes. No specific award value or budget range is disclosed in the RFQ materials provided.