City of Carmel RFQ for Vehicles 2025

The City of Carmel is conducting a Request for Quotes (RFQ) for vehicle procurement across multiple municipal departments, including Police, IT, Utilities, and Carmel Clay Parks and Recreation. The solicitation covers 17 distinct vehicle groups totaling approximately 51 vehicles, with specific requirements for various makes and models such as Ford Explorers, Chevrolet Silverados, Ford F-150s, Chrysler Pacificas, Chevrolet Tahoes, Jeep Grand Cherokees, and Ford Chassis vehicles. Detailed specifications include precise requirements for color options, engine types, transmission specifications, and additional features like police pursuit packages and safety systems. Quotes will be received electronically through the city's e-Procurement Portal until 9:00 am local time on Wednesday, February 19, 2025, with quotes remaining valid for 90 days following the submission deadline. Vendors must provide unit pricing for each vehicle group and include mandatory documentation such as an E-Verify Affidavit and Non-Collusion Affidavit. The City of Carmel reserves the right to award contracts by individual line item, group of line items, or in total, with the intention of selecting the lowest responsive and responsible quoter.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. Vendors must comply with E-Verify requirements and provide documentation demonstrating employment eligibility verification. While no incumbent vendors are explicitly mentioned, the solicitation includes a standard Goods and Services Agreement that outlines comprehensive legal and compliance requirements. The agreement includes provisions for pricing, payment terms (invoices submitted no more than once every 30 days, with payment within 35 days), and mandates that vendors provide goods using the highest technical and industry standards. Although a specific budget range is not disclosed, the procurement covers approximately 51 vehicles across multiple departments, suggesting a potentially significant total contract value. Vendors must also comply with various legal requirements, including non-discrimination policies, Iran investment restrictions, and provide appropriate insurance and indemnification documentation.