City_of_Carmel_RFQ_for_Vehicles_2025_(Addendum_#2_Revision).pdf

CITY OF CARMEL

PROJECT MANUAL & QUOTE

PACKAGE

City of Carmel RFQ for Vehicles 2025

Project No. RFQ-2024-015

HAMILTON COUNTY, INDIANA

City of Carmel Police

One Civic Square

Carmel, Indiana 46032

Office: (317) 571 - 2441

Friday, January 10, 2025

TABLE OF CONTENTS

1. NOTICE FOR QUOTES

2. SPECIFICATIONS

3. INSTRUCTIONS TO QUOTERS

4. PRICING TABLE

5. QUOTER SUBMISSIONS

6. SCREENSHOT INSTRUCTIONS

7. ATTACHMENTS

Attachments:

A - Sample Goods and Services Agreement

B - Sample of MOU for E-Verify Employer

NOTICE FOR QUOTES

City of Carmel, Indiana

Department:

Police 1000 S. Rangeline Rd,City of Carmel, Indiana

46032

Project: City of Carmel RFQ for Vehicles 2025

Notice is hereby given that the City of Carmel Police Department will receive will receive sealed quotes, during regular business hours, up to, but not later than the Submittal Deadline of 9:00 am local time Wednesday, February 19, 2025 via the

City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin for the following project. No late quotes will be accepted.

City of Carmel RFQ for Vehicles 2025

Quotes will be opened by Carmel Board of Public Works and Safety at the meeting starting at 9:00 am on Wednesday, February 19, 2025 on the 2nd floor of Carmel City Hall, One Civic Square, Carmel, IN.

The specifications can be found in the ATTACHMENTS and set forth in detailed documents on file via the City's e-

Procurement Portal at https://procurement.opengov.com/portal/carmelin.

Questions regarding this solicitation must be submitted to the portal prior to 2:00 pm on Monday, February 17, 2025. All questions and responses will be publicly posted to the portal.

No quoter may withdraw any quote within a period of thirty (30) days following the date set for receiving quotes. The City of

Carmel reserves the right to hold any or all quotes for a period of not more than thirty (30) days and said quotes shall remain in full force and effect during said period. The City of Carmel reserves the right to reject and/or cancel any and all quotes in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with IC 5-22-18-2.

Contract will be awarded to the lowest responsive and responsible quoter.

https://procurement.opengov.com/portal/carmelin https://procurement.opengov.com/portal/carmelin/projects/131369/document?section=1178797 https://procurement.opengov.com/portal/carmelin

SPECIFICATIONS

1. 3.1. GENERAL REQUIREMENTS

3.1. GENERAL REQUIREMENTS

A. GVWR AND SUSPENSION COMPONENT RATINGS: Under no circumstances will any component of the suspension system, including but not limited to tires and wheels, be acceptable if that component will cause the total Gross Vehicle Weight Rating (GVWR) of the vehicle/equipment offered to fall below the stated minimum. Bids quoting components which cause the GVWR to be reduced will be disqualified. Vendor will ensue the vehicles/equipment offered complies with all motor vehicle laws applicable, and that no component rating will be exceeded. By submitting a bid, the vendor warrants that the equipment as a whole, and the components individually specified in the vendor's bid, will meet or exceed the GVWR requirements as requested. If deficiencies in equipment specification by the vendor are not discovered until the time of equipment delivery, the vendor agrees to repair and/or replace deficient components at the vendor's sole expense to correct the deficiencies.

B. DELIVERY DOCUMENTATION: Upon contract award, the Contractor will be required, with each vehicle or group of vehicles delivered on the same purchase order number, to supply a delivery ticket specifying the purchase order number of each vehicle. Where there is more than one item on a purchase order, the bid item number must also be indicated.

The following documents are due upon delivery of the vehicles to the Carmel Police Department, IT

Department, Utilities Department and Carmel Clay Parks and Recreation.

A. M.S.O. (Manufacturer Statement of Origin)

B. Warranty Document

C. Odometer Statement

D. Required Manuals

C. DELIVERY TO THE CITY OF CARMEL DESIGNATED DEPARTMENT: All deliveries must be made Monday through Friday from 8:00 a.m. to 3:00 p.m. The Contractor is required to give the City of Carmel

Designated Departments - Fleet Services Division a minimum of 24-hour notification prior to delivery with the anticipated time of delivery and quantity of units to be delivered.

D. VEHICLE INSPECTION: The City of Carmel Designated Departments will assist the Contractor in arranging for inspection. Each vehicle delivered will be subject to a complete inspection by the City's department - Fleet Services Division prior to acceptance. Inspection criteria will include, but not be limited to, conformity to the specifications, mechanical integrity, quality, workmanship and materials. If delivered equipment is returned to the Contractor prior to acceptance for any reason, all corrections must be made without any inconvenience to the City.

E. WARRANTY: Offerors must state the manufacturer's standard new vehicle warranty on the Quote

Specifications Table attached to the solicitation. The warranty period will begin at the City of Carmel

Designated Department in-service date of vehicle. Offerors must provide contact information with vehicle to activate warranty.

F. REPAIRS: The vendor will be responsible for transport of vehicles to and from his place of business for repairs until such time as the City of Carmel places the vehicle in service. Transport of the vehicle will not be delayed more than one working day from date of notification.

G. SAFETY REGULATIONS FOR USE OF COMPLETED VEHICLES/EQUIPMENT: All bodies, tools, machines or other devices or equipment added to vehicles/equipment after initial construction by the original vehicle chassis/equipment manufacturer must be equipped, constructed and installed in a manner to allow for compliance with all applicable federal, state and local safety regulations in effect at the time of final vehicle/equipment delivery to the City of Carmel Designated Department. Specifically, upon delivery of the vehicle/equipment or any items included with the vehicle/equipment must meet the safety regulations included above; any such modifications, if necessary, must have been made by the vendor and/or the vendor's subcontractor(s) prior to delivery to the City of Carmel's Designated Department. The vendor agrees that vehicles/equipment or attached items as included above which do not meet the requirements listed here will be returned to the vendor for correction of deficiencies at the vendor's sole expense.

H. REPORTS: Contractor will be required to furnish the City of Carmel Designated Department with

MONTHLY progress reports confirming status of delivery dates. Reports for vehicles ordered by the Carmel

Police Department will be submitted to the Contract Representative at 1000 S. Rangeline Rd, Carmel, IN

46032. In lieu of written reports, the Contractor may provide access to an internet-based online order tracking system that provides all required information. These reports will consist of, but not be limited to, the following:

A. Copy of Contractor's order to the factory

B. Copy of factory acknowledgment of order indicating scheduled date of production and shipment from factory.

C. Factory-generated computer status reports.

D. Notification to the City of Carmel Police Department of any changes in production or shipping dates.

E. Any special information the Contractor may have that would affect the timely delivery of the vehicles ordered in accordance with the original delivery date promise

I. VEHICLE RECALL NOTICES: In the event of any recall notice, technical service bulletin, or other important notification affecting a vehicle purchased from this contract, a notice must be sent to the City of

Carmel Designated Department - Fleet Services Division and City of Carmel. It will be the responsibility of the

Contractor to ensure that all recall notices are sent directly to the City of Carmel Designated Department affected by such recall.

J. PARTS AND SERVICE MANUALS: The Contractor must supply the following upon vehicle delivery.

• One (1) operator's manual per vehicle

• Two (2) each of the following manuals per vehicle type: parts, shop service, repair, and overhaul manuals.

• Parts and service manuals are preferred with access to the manufacturer service website be provided.

K. OPTION TO UPFIT VEHICLES: The City of Carmel Police Department, IT Department, Utilities

Department, and Carmel Clay Parks and Recreation reserves the option to up-lift the purchases through the

Contractor. The City of Carmel Police Department, IT Department, Utilities Department, and Carmel Clay

Parks and Recreation will supply the up-fit/modification requests to the Contractor at the time the vehicle(s) is ordered. The City of Carmel Police Department, IT Department, Utilities Department, and Carmel Clay Parks and Recreation requests will be supplied directly to the manufacturer's authorized third-party up-lifter.

3.2. VEHICLE SPECIFICATIONS

For each Group, the City intends to award to the lowest, most responsive, responsible bidder meeting specifications.

However, the City reserves the right to make multiple awards per group if deemed most advantageous to the

City. Bidders may bid on one or more Groups.

The following Groups are available:

CARMEL POLICE DEPARTMENT

Group 1 - Qty 23 - 2025 Model Year Ford Explorer AWD Sport Utility Vehicle with Police Pursuit

Vehicle Package

• Oxford White Model Color Only & Driver Side LED Spot lamps.

• Total of 6 keys & 6 remotes.

• Rubberized floor liners.

• All tinted windows (20% is preferred).

• Easy lift power lock and release tailgate.

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

• Delivery to be in a timely manner

Group 2 - Qty 4 - 2025 Model Year Ford Explorer AWD Sport Utility Vehicle with Police Pursuit Vehicle

Package.

• Acceptable colors are as follows: 1 in Kodiak Brown & 1 in Sterling Gray & 1 in Agate Black Metallic

& 1 Carbonized Gray Metallic

• Total of 6 keys and 6 remotes

• Rubberized floor liners.

• All tinted windows (20% is preferred).

• Easy lift power lock and release tailgate.

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

• Wheel Package

• No Side LED Spot Lamps

• Delivery to be in a timely manner

Group 3 - Qty 3 - 2025 Model Year Ford Explorer AWD Sport Utility Vehicle with Police Pursuit Vehicle

Package.

• Acceptable colors are as follows: 1 in Iconic Silver Metallic & 2 in Carbonized Gray Metallic

• Safety package which includes rear parking alert, rear cross traffic alert and pedestrian braking system.

• Total of 6 keys and 6 remotes.

• Rubberized floor liners.

• All tinted windows (20% is preferred)

• Easy lift power lock and release tailgate.

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

• Equipped with non steel wheels.

• Driver side LED Spot Lamps

• Delivery to be in a timely manner

Group 4 - Qty 1 - 2025 Chevrolet Silverado 1500 Crew Cab, Short Bed, WT, 4WD with Special Vehicle

Package

• Acceptable colors are as follows: 1 in Dark Ash Metallic

• Safety package which includes rear parking alert, rear cross traffic alert and pedestrian braking system.

• Lane change with side zone alert technology system.

• Blue tooth

• Auto start

• Backup camera

• Total of 6 keys and 6 remotes

• Rubberized floor liners & floor mats

• All tinted windows (20% is preferred)

• Easy lift power lock and release tailgate.

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

• Equipped with 17" Bright Silver painted aluminum wheels

• Equipped with 17" all-season, blackwall tires

• 40/20/40 split-bench front seat with under-seat storage

• Jet Black, cloth seat trim

• External engine oil cooler

• USB ports

• 120-volt box-mounted power outlet

• Trailering Package (transmission cooler, trailer brake controller)

• Work Truck Convenience Package

• 3.23 rear axle ratio

• 7,100 lbs. GVWR

• 170-amp alternator

• Tailgate with EZ Lift assist, power lock & release

• 120-volt power outlet

• Rear under-seat storage

• Automatic locking rear differential

• Liner Protection Package

• Chevytec spray-on bedliner

• Work Truck Value Package

• Stationary running boards

• 5.3L EcoTec3 V8 engine

• Delivery to be in a timely manner

Group 5 Qty 1 - 2025 Ford 150 XL High Quad Cab 4X4 Special Vehicle Package

• Acceptable color is as follows: Carbonized Gray Metallic

• Total of 6 keys and 6 remotes

• 3.5L V6 Ecoboost Engine with Auto Start-Stop Technology

• Electronic Ten-Speed Automatic Transmission

• Equipped with 17" Silver Painted Aluminum Wheels

• Cloth Interior 40/20/40

• Medium Dark Slate Interior

• Bluetooth

• Auto Start

• All tinted windows (20% is preferred)

• Backup cameras

• Rubberized floor liners & floor mats

• Tough Bed Spray-In Bedliner

• Integrated Trailer Brake Controller

• Tow/Haul Package (transmission cooler, trailer brake controller)

• Delivery to be in a timely manner

Group 6 Qty 2 - 2025 Chrysler Pacifica AWD

• Acceptable colors are as follows: 1 in Diamond Black Crystal Pearl & 1 in Silver Mist

• Total of 6 keys and 6 remotes

• Uconnect

• 3.6 L V6 Engine

• All tinted windows (20% is preferred)

• Easy lift power lock and release tailgate

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions

• Black interior seating

• Interior Protection by Mopar

• Delivery to be in a timely manner

Group 7 Qty 2 - 2025 Chevrolet Tahoe LS SUV, 4WD Police Pursuit Vehicle

• Acceptable colors are as follows: White

• Driver side LED spot lamp

• Total of 6 keys and 6 remotes

• Auto Start

• 5.3L V8 Engine

• All tinted windows (20% is preferred)

• Backup camera

• Rubberized floor liners

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

• Center Front Seat Delete

• Easy lift power lock and release tailgate

• Delivery to be in a timely manner

Group 8 Qty 2 - 2025 Chevrolet Tahoe LS SUV, 4WD

• Acceptable colors are as follows: 1 in Dark Ash Metallic & 1 in Black

• Total of 6 keys and 6 remotes

• Auto Start

• 5.3L V8 Engine

• Bluetooth

• Backup camera

• Rubberized floor liners

• Stationary running boards

• All tinted windows (20% is preferred)

• Easy lift power lock and release tailgate

• Equipped with 18" Bright Silver painted aluminum wheels

• Equipped with 18" All-season blackwall tires

• 40/20/40 Split front bench

• Jet Black Premium Cloth seat trim

• All-Weather Liner Protection Package

• Delivery to be in a timely manner

Group 9 Qty 1 - 2025 Jeep Grand Cherokee SUV AWD/4WD

• Acceptable color is as follows: Diamond Black Crystal Pearl-Coat

• Total of 6 keys and 6 remotes

• 3.6L V6

• Auto Start

• Uconnect

• Backup camera

• Carpet flooring w/ rubberized floor mats

• 17" fully painted aluminum wheels

• All tinted windows (20% is preferred)

• Easy lift power lock and release tailgate

• Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions

• Black or dark gray interior

• Luxury Tech Group Package

• Delivery to be in a timely manner

Group 10 Qty 2 - 2025 Chevrolet LT Traverse AWD

• Acceptable colors are as follows: 1 in Silver & 1 in Black

• Total of 6 keys and 6 remotes

• Auto Start

• Bluetooth

• Backup camera

• Carpet flooring

• All tinted windows (20% preferred)

• Easy lift power lock and release tailgate

• 18" all-season blackwall tires /grazen metallic aluminum wheels

• Jet Black premium cloth seat trim

• Floor Liner Package

2. IT Department

Group 11 Qty 1 - 2025 Ford F-150 SSV Lightning Super Crew Pro 4X4

• Acceptable color is as follows: Agate Black Metallic

• 4 sets of keys and 4 remotes

• Dual eMotor - standard range battery

• Medium Dark Slate Interior

• 275/65R 18" All-Terrain Tires machined wheels w/ black high gloss pockets

• FM Stereo Radio w/ SYNC 4

• Back-Up Alarm System

• Daytime Running Lamps

• Front Bumper - Black

• Grille - Black three bar style w/ Black nostrils and black surround

• Rear Bumper - Black

• Privacy Glass

• BLIS w/ Cross-Traffic Alert

• LED Warning beacons by sound off signal - amber/white strobe color

• Removable bed mat

• Pivot storage box by UnderCover - right hand side

• Premium aluminum crossbed storage toolbox by Weather Guard

• Tough Bed Spray-In bedliner

• Forward collision warning

• Pro Power Onboard - 9.6 KW

• Black vinyl flooring

• Multicontour seats with Active Motion Removal

• Advanced security pack inclination / intrusion sensor removal

• 8-Way power driver's seat

• Ford Co-Pilot360 2.0

• Pro SSV (special service vehicle) package

• Max Trailer Tow Package

• Rear eLocking Axle

• Single Speed Transmission

• Box length - 5 1/2"

• Ford Pro E-Telematics Essentials

• Delivery to be in a timely manner

3. Utilities Department

Group 12 Qty 4 - 2025 Maverick SuperCrew AWD - XLT

• Acceptable colors are as follows: Oxford White

• 4 Keys and 4 Remotes

• Equipped with Equipment Group 301A

• Tough Bed Spray-In bedliner

• Cloth Interior

• Navy Pier Interior

• XLT Trim

• 2.5L Hybrid Engine

• Auto CV Transmission

• Ford Co-Pilot 360 Assist Package

• Delivery to be in a timely manner

Group 13 Qty 1 - 2025 F-150 XLT 4X4 Hybrid

• Acceptable color is as follows: Atlas Blue Metallic

• 4 keys and 4 remotes

• 3.5L PowerBoost Full Hybrid V6 Engine

• Hybrid Electronic ten-speed automatic transmission

• 3.73 Electronic locking axle ratio

• Equipped with Tow/Haul Package

• 18" Chrome-Like PVD Wheels

• Mobile Office

• Pro Power Onboard - 7.2 KW

• Tow/Haul Package

• Tough Bed Spray-In bedliner

• Interior Medium Dark Slate Cloth - 40/Console/40

• Integrated Trailer Brake Controller

• Equipped with S4 Option Package

• Delivery to be in a timely manner

Group 14 Qty 1 - 2025 Chassis Cab F-600® XL 4X4

• Acceptable color is as follows: Oxford White

• 4 keys and 4 remotes

• 6.7L 4 Valve OHV Power Stroke® V8 Turbo Diesel B20 Engine with Manual Push-button Engine-

Exhaust Braking

• Ten-Speed 10R140 with Automatic Transmission with Selectable Drive Modes

• 4.30 Limited Slip Axle

• Extra Heavy-Duty Front End Suspension – 7500 lbs

• Snow Plow Prep Package

• Manually Telescoping/Folding Trailer Tow With Power/Heated Glass, Heated Convex Spotter Mirror, Integrated Clearance Lamps/Turn Signals

• Platform Running Boards

• Transmission Power Take-Off Provision

• 40 Gallon Aft Axle

• Dual Battery

• Daytime Running Lamps

• Halogen Fog Lamps

• Lamps – Roof Marker/Clearance – LED

• Spare Tire and Wheel Delete

• Rear View Camera and Prep Kit

• Exterior Backup Alarm

• Engine Block Heater

• Front - Wheel Well Liner

• 410 Amp Dual Alternators

• Remote Start

• Storage; Manual Lumbar Seats

• Operator Commanded Regeneration

• Air Conditioning – Single-Zone, Manual

• Carpet Delete

• Individual Tire Pressure Monitoring System (TPMS)

• Cruise Control

• SecuriLock® Passive Anti-Theft System

• Vehicle Integration System 2.0

• Overhead Console with 6 Upfitter Switches

• Trailer Brake Controller

• AM/FM Stereo MP3 Player

• 8" LCD Capacitive Touchscreen with Swipe Capability

• FordPass™ Connect 5G Wi-Fi Modem

• SYNC® 4

• Group 15 Qty 1 - 2025 Chassis Super Cab F-550 XL 4X4

• Acceptable color is as follows: Carbonized Gray Metallic

• 4 keys and 4 remotes

• 6.7L 4 Valve OHV Power Stroke® V8 Turbo Diesel B20 Engine with Manual Push-button Engine-

Exhaust Braking

• Ten-Speed 10R140 with Automatic Transmission with Selectable Drive Modes

• 4.30 Limited Slip Axle

• Power Equipment Group

• Payload Plus Upgrade Package

• Heavy-Service Front Suspension Package

• 225/70RX19.5G BSW A/P Tires

• Manually Telescoping/Folding Trailer Tow with Power/Heated Glass, Convex Spotter Mirror, Integrated Clearance Lamps/Turn Signals

• Platform running boards

• Power sliding rear glass

• Rear window defrost

• Remote start

• Transmission power take-off provision

• 40 gallon aft axle

• Dual battery

• 250 AMP alternator

• Daytime running lamps

• Halogen fog lamps

• Lamps - Roof/marker clearance - LED

• Spare tire and wheel delete

• Rear view camera and prep kit

• Exterior backup alarm

• Privacy glass

• Storage manual lumbar seats

• Operator commanded regeneration

• Air conditioning - single zone, manual

• Carpet delete

• Cruise control

• SecuriLock passive anti-theft system

• Vehicle integration system 2.0

• Overhead console w/ 6 upfitter switches

• Trailer brake controller

• AM/FM stereo MP3 player

• 8" LCD capacitive touchscreen w/ swipe capability

• FordPass Connect 5G Wi-Fi modem

• SYNC 4

• Delivery to be in a timely manner

4. Carmel Clay Parks and Recreation

Group 16 - Qty 1 - 2025 Ford F-350 Cab & Chassis XL 4X4 SD Super Cab SRW

• Acceptable color is as follows: Oxford White

• 4 integrated keys and 4 remotes

• Series X3F

• Interior Medium Dark Slate w/HD Vinyl 40/20/40 Split Bench Seat

• Front license plate bracket

• Platform running boards

• 110V/400W Outlet

• Transmission torqShift 10 speed automatic

• Snow Plow Prep Package

• Full-Size Spare tire & wheel mounted frame

• 3-Ton mechanical jack

• Order code 630A

• NO Bed

• Wheels: 18" Argent painted steel

• 410 Amp dual alternators

• Dual 68 AH/65 AGM battery

• Rear view camera & prep kit

• Engine: 335HP 7.3L 2V DEVCT NA PFI V8 Gas

• Standard transmission - 10-speed automatic w/ OD and PowerShift automatic

• GVWR: 11,300 lb Payload Package

• Radio: AM/FM Stereo w/MP3 Player

• SYNC 4 Communications & Entertainment System/ 911 Assist emergency communication system

• Tires: LT275/65Rx18E BSW A/S

• To Include: Fleet customer powertrain limited warranty

• Electronic locking w/4.30 Axle Ratio

• Reverse opening rear passenger doors

• Equipped w/ power remote heated manual folding side-view door mirrors with turn signal indicator

• Convex driver and passenger mirror

• Manual extendable trailer mirrors

• To include running boards

• Black grille, door handles, front and rear bumpers w/ black rub strip

• 2 Front tow hooks

• Aluminum body material, trailering with harness, brake controller

• Upfitter switches

• Manual air Conditioning

• Cruise control w/ steering wheel controls

• Power windows w/ driver and passenger 1-touch down

• Remote keyless entry - keyfob (front doors)

• Illuminated Entry

• Remote engine start

• Steering wheel w/ manual tilting, manual telescoping

• Day-Night rearview mirror

• Front and rear cupholders

• Full overhead console w/ storage

• Illuminated locking glove box

• Dashboard storage

• Covered bin instrument-panel storage

• Retained accessory power

• 2 12V DC power outlets

• 1 120V AC power outlet

• AM/FM stereo w/ seek-scan

• Voice activated radio

• Speed-sensitive volume

• Steering-wheel mounted audio controls

• 6 Speakers

• FordPass connect 5G internet access

• Qty 2: 1st row LCD monitor

• Wireless phone connectivity

• Fixed antenna

• Delay-off reflector halogen headlamps

• Cab clearance lights

• Variable intermittent wipers

• Light-tinted windows

• Dome light w/ fade

• Front reading lights

• Variable IP instrument panel lighting

• Digital/analog appearance

• Tachometer

• Compass

• Outside temperature display

• Tire specific low tire pressure warning

• Trip computer/odometer

• Lane departure warning

• Forward collision alert

• Oil pressure gauge/water temp. gauge/transmission oil temp. gauge

• Engine hour meter

• In-radio display clock

• Driver information centre systems monitor

• Rear vision camera

• Oil pressure warning/water temp. warning/battery warning/lights-on warning/key-in-ignition warning/low-fuel warning/door ajar warning/brake fluid warning

• Four-wheel ABS brakes w/ 4 ABS Channels

• Brake assist/ four-wheel disc brakes/ front and rear ventilated disc brakes

• Daytime running lights

• Driver and passenger front Airbags/seat mounted side-impact airbags/ Overhead Airbag safety canopy system curtain 1st and 2nd row overhead airbag

• Side impact bars

• Remote activated perimeter/approach lights

• SecurLock immobilizer

• Panic alarm

• AdvanceTrac w/Roll Stability Control electronic stability control with anti-rollover

• ABS and driveline traction control

• Manual adjustable front head restraints/ 3 rear head restraints

• Max seating capacity of 6

• 4-way driver and passenger seat adjustments

• Manual reclining driver and passenger seats/manual driver and passenger lumbar support/manual driver and passenger fore/aft adjustment

• Front centre armrest with storage

• Rear 60/40 split bench seat

• Rear seat fold-up cushion

• Full cloth headliner

• Full vinyl/rubber floor covering

• Urethane shift knob

• Chrome interior accents

• Delivery to be in a timely manner

Group 17: Qty 1 - 2025 Ford F-350 Cab & Chassis XL 4x4 SD Super Cab DRW

• Acceptable color is as follows: Oxford White

• 4 integrated keys and 4 remotes

• Series X3H

• Interior Medium Dark Slate w/HD Vinyl 40/20/40 Split Bench Seat

• Front license plate bracket

• Platform running boards

• 110V/400W Outlet

• Transmission torqShift 10 speed automatic

• Snow Plow Prep Package

• Full-Size Spare tire & wheel mounted frame

• 4-Ton hydraulic jack

• Order code 640A

• NO Bed

• Wheels 17" Argent painted steel

• 410 Amp dual alternators

• Dual 68 AH/65 AGM battery

• Rear view camera & prep kit

• Engine: 335HP 7.3L 2V DEVCT NA PFI V8 Gas

• Standard transmission - 10-speed automatic w/ OD and PowerShift automatic

• Monotone paint application

• GVWR: 14,000 lb payload package

• Radio: AM/FM Stereo w/MP3 Player

• SYNC 4 Communications & Entertainment System/ 911 Assist emergency communication system

• Tires: LT245/75Rx17E BSW Plus A/S (6)

• To Include: Fleet customer powertrain limited warranty

• Limited slip w/4.30 axle ratio

• Reverse opening rear passenger doors

• Equipped w/ power remote heated manual folding side-view door mirrors with turn signal indicator

• Convex driver and passenger mirror

• Manual extendable trailer mirrors

• To include running boards

• Black grille, door handles, front and rear bumpers w/ black rub strip

• 2 Front tow hooks

• Aluminum body material, trailering with harness, brake controller

• Upfitter switches

• Manual air Conditioning

• Cruise control w/ steering wheel controls

• Power windows w/ driver and passenger 1-touch down

• Remote keyless entry - keyfob (front doors)

• Illuminated Entry

• Remote engine start

• Steering wheel w/ manual tilting, manual telescoping

• Day-Night rearview mirror

• Front and rear cupholders

• Full overhead console w/ storage

• Illuminated locking glove box

• Dashboard storage

• Covered bin instrument-panel storage

• Retained accessory power

• 2 12V DC power outlets

• 1 120V AC power outlet

• AM/FM stereo w/ seek-scan

• Voice activated radio

• Speed-sensitive volume

• Steering-wheel mounted audio controls

• 6 Speakers

• FordPass connect 5G internet access

• Qty 2: 1st row LCD monitor

• Wireless phone connectivity

• Fixed antenna

• Delay-off reflector halogen headlamps

• Cab clearance lights

• Variable intermittent wipers

• Light-tinted windows

• Dome light w/ fade

• Front reading lights

• Variable IP instrument panel lighting

• Digital/analog appearance

• Tachometer

• Compass

• Outside temperature display

• Tire specific low tire pressure warning

• Trip computer/odometer

• Lane departure warning

• Forward collision alert

• Oil pressure gauge/water temp. gauge/transmission oil temp. gauge

• Engine hour meter

• In-radio display clock

• Driver information centre systems monitor

• Rear vision camera

• Oil pressure warning/water temp. warning/battery warning/lights-on warning/key-in-ignition warning/low-fuel warning/door ajar warning/brake fluid warning

• Four-wheel ABS brakes w/ 4 ABS Channels

• Brake assist/ four-wheel disc brakes/ front and rear ventilated disc brakes

• Daytime running lights

• Driver and passenger front Airbags/seat mounted side-impact airbags/ Overhead Airbag safety canopy system curtain 1st and 2nd row overhead airbag

• Height adjustable front seatbelts

• Side impact bars

• Remote activated perimeter/approach lights

• SecurLock immobilizer

• Panic alarm

• ABS and driveline traction control

• Manual adjustable front head restraints/ 3 rear head restraints

• Max seating capacity of 6

• 4-way driver and passenger seat adjustments

• Manual reclining driver and passenger seats/manual driver and passenger lumbar support/manual driver and passenger fore/aft adjustment

• Front centre armrest with storage

• Rear 60/40 split bench seat

• Rear seat fold-up cushion

• Full cloth headliner

• Full vinyl/rubber floor covering

• Urethane shift knob

• Chrome interior accents

• Delivery to be in a timely manner

5. PROJECT WORK

In addition to the specifications in this section, please reference the ATTACHMENTS for any additional specifications.

INSTRUCTIONS TO QUOTERS

1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and subsequent contract, the following definitions shall apply:

City: The City of Carmel, IN

Contract: The legal agreement(s) executed between City and the Successful Quoter(s). The Contract will include all the conditions and requirements set forth in this Request for Quotes and any Addenda to the Request for Quotes, all the Special Terms and Conditions and standard terms and conditions contained in the sample

Goods and Services Agreement attached to this Request for Quotes, and all the terms of the Quote submitted by

Quoter as finally negotiated and accepted by the City.

Contractor/Consultant: A Successful Quoter that enters into a Contract with the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Board of Public Works and Safety: The purchasing agency for the City authorized to execute contracts and addenda thereto on the City's behalf.

May: Indicates something that is not mandatory but permissible.

Quoter: Each individual or entity that submits a quote in response to this solicitation.

Will: The indicated party is promising to take the action or abide by the condition.

Must: The action or condition is required.

Should: Indicates something that is recommended but not mandatory. If the Quoter fails to provide recommended information, the City may, at its sole option, ask the Quoter to provide the information or evaluate the submission without the information.

Portal: The City's eProcurement portal, OpenGov, located at https://procurement.opengov.com/portal/carmelin.

2. PRE-SUBMITTAL MEETING

If one is scheduled, a Pre-Submittal Meeting will be held at the date and time stated in the timeline of this solicitation. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

3. INQUIRIES

Quoters must submit questions by the Questions Deadline. Telephone inquiries will not be accepted. City of

Carmel will respond as completely as possible to each question. Questions and answers will be posted as soon as available. The names of respondents who submit questions will not be disclosed. All clarifications will be available in the Question and Answer and Addenda Sections in the portal, only the information in these sections should be used in preparing a quote; verbal communications and other written documents intended to clarify and interpret will not legally bind the City. The City does not assume responsibility for the receipt of any clarifying information. Quoters must periodically check for updates.

4. ADDENDA TO REQUEST FOR QUOTES

Solicitation Addenda will be posted to the project on the City’s portal. Quoter is responsible for checking the portal regularly for new solicitation addenda and must acknowledge each addenda to this solicitation in its quote. Please note that vendors who have registered for the portal at https://procurement.opengov.com/portal/carmelin and follow the project will receive email notifications of solicitation addenda.

5. UNDERSTANDING SCOPE OF SOLICITATION

Before submitting a quote to this solicitation, Quoter must familiarize itself with the Scope of the Solicitation, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Quoter will have under the Contract if awarded to Quoter. No adjustment to the financial or other terms of the Contract will be justified by Quoter's failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.

6. PREPARATION OF QUOTE

A. Form and Organization. Quoter's quote must be on the forms provided in this solicitation (as applicable) or through the portal. Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Quoter may copy the quote forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.

B. Confidential Proprietary Information. Any proprietary information, such as financial statement, intellectual property, or business performance information, in its quote that Quoter wishes to be treated as confidential must be clearly marked “CONFIDENTIAL.” Please note that unless specifically indicated, answers to the solicitation questionnaire are not considered confidential information and will be available for public review.

C. Quote Contents. Quoter's quote must contain a response to all sections of the solicitation and forms must be completed and any requested supporting documentation attached.

D. Signatures. Quoter must include in their quote signed copies of the Quote and Acceptance page. Any cover letter accompanying the quote documents must be signed. Quoter must initial each erasure, interlineation or other modification in the quote. The person signing and initialing on behalf of Quoter must be a person authorized to legally bind Quoter.

E. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.

F. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.

G. Accuracy. Mistakes in preparation of its quote confers on Quoter no right to modify or withdraw its quote after the Deadline.

H. Cost of Preparation. The City will not reimburse Quoter for the cost of developing, presenting, submitting or providing any quote to this solicitation.

I. Subcontractors. Quoter must, in their quote, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.

J. Incomplete Information. Failure to include all requested information may deem Quoter's quote unresponsive.

7. SUBMISSION REQUIREMENTS

Each Quoter must carefully examine all Solicitation documents and become thoroughly familiar with all requirements prior to submission to ensure the quote meets the intent of this Solicitation.

Quoter is responsible for making all investigations and examinations that are necessary to ascertain conditions affecting the requirements of this Solicitation. Failure to make such investigations and examinations will not relieve the Quoter from obligation to comply, in every detail, with all provisions and requirements of the

Solicitation.

Submissions must be in PDF or Excel format ONLY. Other formats uploaded will be deemed non-responsive.

Quotes may be submitted any time prior to the Submission Deadline. Quoters may modify submissions that have already been submitted, before the Deadline. Recording of quote submission time and date will occur via the portal. To satisfy any required public opening, the Quoter list is made available in the portal after the

Deadline.

8. PAYMENT DISCOUNTS

Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.

9. TAXES

The City is exempt from federal excise tax, including the federal transportation tax. The City is exempt from sales tax.

10. QUOTE FORMAT

A Quote should be submitted on the forms and in the format specified in the Request for Quotes. Any information that the Quoter requested to held as confidential information shall be clearly marked as such. The material should be in sequence and related to the Request for Quotes. If any addenda were issued, Quoter must acknowledge receipt and accept with their submission. Failure to include all requested information may deem

Quoter's quote unresponsive.

11. PUBLIC RECORD

Any documents submitted by Quoter in response to this solicitation will become the property of the City.

Except as set forth below with respect to Confidential Information, the Quote will be deemed to be a public record available for review by the public after the award notification.

12. CONFIDENTIAL INFORMATION

The City is obligated to abide by the Access to Public Records Act (APRA), Indiana Code 5-14-3. If Quoter believes that any portion of its quote contains information that is confidential and subject to being withheld from disclosure in the event that the City receives a public records request to which the record is responsive, Quoter must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Quoter wishes to be treated as confidential must also be clearly marked

“CONFIDENTIAL” on their face. Pricing will not be treated as confidential. Please note that unless specifically indicated, answers to the solicitation questionnaire are not considered confidential information and will be available for public review.

If the City, after award notification, receives a public-records request to which a Contractor record marked

“CONFIDENTIAL” is responsive, City will notify Quoter in writing. Unless Quoter, within 10 days after the date of that notice, obtains and provides to City an order from a court of competent jurisdiction prohibiting the

City from releasing the records, the City may release the records without any liability to Quoter.

13. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST

By submitting a Quote, Quoter warrants that:

A. Preparation and submission of the quote did not involve collusion or other anti-competitive practices.

B. Quoter has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.

C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.

D. No member of the City of Carmel, Mayor and Council or any employee of the City involved in this solicitation process has any financial interest in Quoter's entity.

The City may disqualify Quoter from further participation in the solicitation process if the City determines that

Quoter has an actual or apparent conflict of interest or has engaged in any collusion or anti-competitive practices.

14. WHEN AND HOW TO SUBMIT QUOTES

In order to be considered, Quoter must, no later than the Quote Submittal Deadline, submit its Quote electronically through the portal at https://procurement.opengov.com/portal/carmelin.

NOTE: THE ENTIRE QUOTE MUST BE IN "SUBMITTED" STATUS IN THE CITY’S PORTAL IN

ORDER TO BE CONSIDERED. QUOTES THAT HAVE BEEN DRAFTED IN THE SYSTEM, BUT THAT

ARE NOT IN "SUBMITTED" STATUS BY THE QUOTE SUBMITTAL DEADLINE WILL NOT BE

CONSIDERED.

15. QUOTE AND ACCEPTANCE PERIOD

In order to allow for an adequate evaluation, the City requires a Quote in response to this solicitation to be valid and irrevocable for ninety (90) days after the solicitation due date and time.

16. WITHDRAWAL OF QUOTE; BINDING QUOTE

By submitting a Quote, Quoter is offering to enter into the Contract with the City. Quoter may withdraw a submitted Quote at any time prior to the Submittal Deadline. Quotes can be withdrawn by clicking "unsubmit response" in the portal.

17. DISCUSSIONS/CLARIFICATIONS

After opening Quotes, the City may, at its discretion, conduct discussions with Quoter for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Quoter's quote in order to clarify the Quote and assure full understanding of, and responsiveness to, Quote solicitation requirements.

18. VENDOR REGISTRATION

In order to be eligible for award of a Contract, Quoter must:

A. Register for the portal with the City’s Finance Department as a vendor. Registration can be completed at https://www.carmel.in.gov/government/clerk-of-the-city/bid-opportunities by clicking on View

Procurement Portal and signing up. Please note that email notifications of newly published solicitations and addenda will be provided to those vendors that opt in to receive notifications.

19. UPON NOTICE OF INTENT TO AWARD

The apparent successful Quoter shall sign and file with the City, within five (5) days after Quote Award, all documents necessary to the successful execution of the Contract.

20. AWARD OF CONTRACT

Notwithstanding any other provision of the Request for Quotes, the City reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the City:

A. waive any immaterial defect or informality; or

B. reject any or all Quotes, or portions thereof; or

C. reissue the Request for Quotes.

A response to this Request for Quotes is an offer to contract with the City based upon the terms, conditions and

Scope of the Solicitation contained in the City's Request for Quotes, any issued Addenda, and standard terms and conditions contained in the attached sample Agreement for Goods and Services. Quotes do not become contracts unless and until they are executed by the City's Board of Public Works and Safety or an authorized entity within the City.

21. SOLICITATION RESULTS

The name(s) of the successful Quoter(s) will be posted on the City’s portal at https://procurement.opengov.com/portal/carmelin upon Quote Award or upon final contract execution.

22. PROTESTS

A protest shall be in writing and shall be filed with the Board of Public Works and Safety. A protest of a

Request for Quotes shall be received at the Board of Public Works and Safety not less than five (5) working days before the Request for Quotes due date. A protest of a proposed award or of an award shall be filed within https://www.carmel.in.gov/government/clerk-of-the-city/bid-opportunities ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the Request for Quotes or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents;

and

E. The form of relief requested.

PRICING TABLE

o Oxford White Model Color Only & Driver Side LED Spot lamps.

o Total of 6 keys & 6 remotes.

o Rubberized floor liners.

o All tinted windows (20% is preferred).

o Easy lift power lock and release tailgate.

o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Kodiak Brown & 1 in Sterling Gray & 1 in Agate Black

Metallic & 1 Carbonized Gray Metallic o Total of 6 keys and 6 remotes o Rubberized floor liners.

o All tinted windows (20% is preferred).

o Easy lift power lock and release tailgate.

o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

o Wheel Package o No Side LED Spot Lamps o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Iconic Silver Metallic & 2 in Carbonized Gray Metallic o Safety package which includes rear parking alert, rear cross traffic alert and pedestrian braking system.

o Total of 6 keys and 6 remotes.

o Rubberized floor liners.

o All tinted windows (20% is preferred) o Easy lift power lock and release tailgate.

o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

o Equipped with non steel wheels.

o Driver side LED Spot Lamps o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Dark Ash Metallic o Safety package which includes rear parking alert, rear cross traffic alert and pedestrian braking system.

o Lane change with side zone alert technology system.

o Blue tooth o Auto start o Backup camera o Total of 6 keys and 6 remotes o Rubberized floor liners & floor mats o All tinted windows (20% is preferred) o Easy lift power lock and release tailgate.

o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

o Equipped with 17" Bright Silver painted aluminum wheels o Equipped with 17" all-season, blackwall tires o 40/20/40 split-bench front seat with under-seat storage o Jet Black, cloth seat trim o External engine oil cooler o USB ports o 120-volt box-mounted power outlet o Trailering Package (transmission cooler, trailer brake controller) o Work Truck Convenience Package o 3.23 rear axle ratio o 7,100 lbs. GVWR o 170-amp alternator o Tailgate with EZ Lift assist, power lock & release o 120-volt power outlet o Rear under-seat storage o Automatic locking rear differential o Liner Protection Package o Chevytec spray-on bedliner o Work Truck Value Package o Stationary running boards o 5.3L EcoTec3 V8 engine o Delivery to be in a timely manner o Acceptable color is as follows: Carbonized Gray Metallic o Total of 6 keys and 6 remotes o 3.5L V6 Ecoboost Engine with Auto Start-Stop Technology o Electronic Ten-Speed Automatic Transmission o Equipped with 17" Silver Painted Aluminum Wheels o Cloth Interior 40/20/40 o Medium Dark Slate Interior o Bluetooth o Auto Start o All tinted windows (20% is preferred) o Backup cameras o Rubberized floor liners & floor mats o Tough Bed Spray-In Bedliner o Integrated Trailer Brake Controller o Tow/Haul Package (transmission cooler, trailer brake controller) o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Diamond Black Crystal Pearl & 1 in Silver Mist o Total of 6 keys and 6 remotes o Uconnect o 3.6 L V6 Engine o All tinted windows (20% is preferred) o Easy lift power lock and release tailgate o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions o Black interior seating o Interior Protection by Mopar o Acceptable colors are as follows: White o Driver side LED spot lamp o Total of 6 keys and 6 remotes o Auto Start o 5.3L V8 Engine o All tinted windows (20% is preferred) o Bluetooth o Backup camera o Rubberized floor liners o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions.

o Center Front Seat Delete o Easy lift power lock and release tailgate o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Dark Ash Metallic & 1 in Black o Total of 6 keys and 6 remotes o Auto Start o 5.3L V8 Engine o Bluetooth o Backup camera o Rubberized floor liners o Stationary running boards o All tinted windows (20% is preferred) o Easy lift power lock and release tailgate o Equipped with 18" Bright Silver painted aluminum wheels o Equipped with 18" All-season blackwall tires o 40/20/40 Split front bench o Jet Black Premium Cloth seat trim o All-Weather Liner Protection Package o Acceptable color is as follows: Diamond Black Crystal Pearl-Coat o Total of 6 keys and 6 remotes o 3.6L V6 o Bluetooth o Auto Start o Uconnect o Backup camera o Carpet flooring w/ rubberized floor mats o 17" fully painted aluminum wheels o All tinted windows (20% is preferred) o Easy lift power lock and release tailgate o Grille lamp, pre-wiring for red/blue strobes & speaker wire provisions o Black or dark gray interior o Luxury Tech Group Package o Delivery to be in a timely manner o Acceptable colors are as follows: 1 in Silver & 1 in Black o Total of 6 keys and 6 remotes o Auto Start o Bluetooth o Backup camera o Carpet flooring o All tinted windows (20% preferred) o Easy lift power lock and release tailgate o 18" all-season blackwall tires /grazen metallic aluminum wheels o Jet Black premium cloth seat trim o Floor Liner Package o Acceptable color is as follows: Agate Black Metallic o 4 sets of keys and 4 remotes o Dual eMotor - standard range battery o Medium Dark Slate Interior o 275/65R 18" All-Terrain Tires machined wheels w/ black high gloss pockets o FM Stereo Radio w/ SYNC 4 o Back-Up Alarm System o Daytime Running Lamps o Front Bumper - Black o Grille - Black three bar style w/ Black nostrils and black surround o Rear Bumper - Black o Privacy Glass o BLIS w/ Cross-Traffic Alert o LED Warning beacons by sound off signal - amber/white strobe color o Removable bed mat o Pivot storage box by UnderCover - right hand side o Premium aluminum crossbed storage toolbox by Weather Guard o Tough Bed Spray-In bedliner o Forward collision warning o Pro Power Onboard - 9.6 KW o Black vinyl flooring o Multicontour seats with Active Motion Removal o Advanced security pack inclination / intrusion sensor removal o 8-Way power driver's seat o Ford Co-Pilot360 2.0 o Pro SSV (special service vehicle) package o Max Trailer Tow Package o Rear eLocking Axle o Single Speed Transmission o Box length - 5 1/2" o Ford Pro E-Telematics Essentials o Delivery to be in a timely manner o Acceptable colors are as follows: Oxford White o 4 Keys and 4 Remotes o Equipped with Equipment Group 301A o Tough Bed Spray-In bedliner o Cloth Interior o Navy Pier Interior o XLT Trim o 2.5L Hybrid Engine o Auto CV Transmission o Ford Co-Pilot 360 Assist Package o Delivery to be in a timely manner o Acceptable color is as follows: Atlas Blue Metallic o 4 keys and 4 remotes o 3.5L PowerBoost Full Hybrid V6 Engine o Hybrid Electronic ten-speed automatic transmission o 3.73 Electronic locking axle ratio o Equipped with Tow/Haul Package o 18" Chrome-Like PVD Wheels o Mobile Office o Pro Power Onboard - 7.2 KW o Tow/Haul Package o Tough Bed Spray-In bedliner o Interior Medium Dark Slate Cloth - 40/Console/40 o Integrated Trailer Brake…