CHRY- Mechanical Water Treatment Services

The North Carolina Department of Health and Human Services, Division of State Operated Healthcare Facilities, has released an Invitation for Bid (IFB) #38-25036 for mechanical water treatment services at Cherry Hospital in Warren County. The procurement seeks a qualified vendor to provide comprehensive on-site chemical application and testing for five water systems, including a cooling tower, gas boilers, and air-cooled chillers. The successful contractor will be responsible for monthly and quarterly maintenance, providing all necessary chemicals, equipment, testing, and emergency call-back services within a 24-hour window. Key performance requirements include maintaining specific water quality metrics, such as iron levels below 2.0 ppm, copper levels below 0.2 ppm, and cycles of concentration between 4 and 6. The bid was issued on March 12, 2025, with a bid opening date of May 2, 2025, at 2:00 PM ET, and includes a non-mandatory site visit scheduled for April 8, 2025, at 10:00 AM. The initial contract term is one year, with options to renew for two additional one-year terms, potentially extending the contract to a total of three years.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The vendor must be a Certified Water Technologist and comply with EPA standards, local regulations, and safety requirements. Pricing will be structured through line items for each water system, with the total contract value determined by the unit prices submitted by the winning bidder. While no incumbent vendor is mentioned, the contract appears designed to establish an agency-specific term contract for ongoing water treatment services at Cherry Hospital. The pricing structure in Attachment A provides options for three potential contract years, suggesting flexibility in budgeting and potential long-term partnership. Prospective bidders should carefully review the detailed specifications in the IFB document, particularly the performance metrics and reporting requirements that will be critical to successful contract performance.