Christmas Decorations

The Metropolitan Library System of Oklahoma County has issued Invitation to Bid (ITB) #26-999-06 for Christmas decorations specifically targeting the Downtown Library. The procurement seeks four optional Christmas tree configurations ranging from 20' to 34' in height, including Sequoia or natural branch panel trees with warm white LED mini lights, star tree toppers, and optional standard decor packages. Bidders are required to submit detailed product photos or links, a completed Bidder Information Sheet, executed Affidavit for Filing a Competitive Bid, W-9 form, and a comprehensive Bid Proposal with precise pricing for each tree option and associated shipping costs. The solicitation's evaluation criteria include compliance with technical specifications, completion dates, vendor experience, qualifications, and pricing. Critical procurement dates include a bid submission deadline of October 27, 2025, at 2:00 PM, with required delivery no later than November 21st, 2025. The Metropolitan Library System reserves the right to award by individual items or item groups and may reject any or all submitted bids.

The procurement includes a notable preference for local Oklahoma County vendors, who may receive preferential treatment if their bid is within 5% or $1,000 of non-local vendor pricing. While no specific budget range is explicitly stated, the solicitation indicates this is a one-time purchase with potential for future "add-on" purchases. The bid does not specify set-asides for disadvantaged business enterprises or other specific organizational restrictions. The Library Commission will make the final contract award recommendation based on a comprehensive review of submitted proposals. No information is provided about incumbent vendors or existing technological infrastructure that might require integration with the proposed Christmas decorations. The procurement appears open to various vendors capable of meeting the detailed specifications for Christmas tree configurations and accessories for the Downtown Library.