CHJ 549 health care request form

The Michigan Department of Technology, Management & Budget is seeking a printing services contract for a health care request form (CHJ 549) for the Department of Corrections. The procurement requires the production of 250,000 three-part carbonless (NCR) forms measuring 8 1/2 x 11 inches, with white, canary, and pink pages. Specific deliverables include top pad-bound forms with microperforation on Part 2, packaged in shrink-wrapped sets of 100 with chipboard backing, and delivered to Jackson, Michigan. Vendors must submit a detailed quote letter and meet prequalification requirements, with the contract being awarded based on best price and value. The state reserves the right to reject bids that do not meet quality standards or project requirements. The solicitation was posted on April 11, 2025, with proposals due by April 16, 2025. Bidders are required to provide electronic files, PDF samples, and a final PDF proof for approval before production.

Vendor qualification requires registration with the State of Michigan and pre-qualification with Print & Mail Management, a process that typically takes approximately one week. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Vendors must comply with state and federal non-discrimination laws and maintain financial records for four years post-contract. While a specific award value was not detailed, the project involves producing 250,000 form copies, which suggests a substantive contract value. Vendors must adhere to strict packaging and delivery specifications, including using single-face hardwood pallets, delivering to the General Services Building dock in Lansing, and submitting electronic invoices. The contract terms include comprehensive provisions for payment (within 45 calendar days), performance standards, and potential penalties for non-compliance, with all disputes to be governed by Michigan law and resolved in the Michigan Court of Claims.