Chillers & cooling towers - PM services

The South Carolina Department of Corrections (SCDC) issued Solicitation 5400024969 for comprehensive annual preventative maintenance services for chillers and cooling towers across eleven correctional facilities. The procurement seeks a single vendor to perform factory-certified maintenance on Daikin and other manufacturer cooling systems located at facilities including Broad River CI, Kirkland CI, Allendale CI, and eight additional sites. Bidders must be factory trained and authorized by Daikin, with specific certification in Daikin Mag Bearing Technology, and must provide comprehensive maintenance including annual inspections, tube cleaning, filter and oil replacements, pressure transducer checks, software updates, and cooling tower basin cleaning. The solicitation was issued on March 9, 2023, with a bid submission deadline of April 4, 2023, at 10:00 a.m., and written questions were required by March 20, 2023, at 12:00 noon. The contract will have an initial one-year term with potential automatic renewals for four additional one-year periods, with award notification originally scheduled for April 10, 2023.

The solicitation did not specify explicit set-aside designations for disadvantaged enterprises, though nonresident contractors were required to complete a tax withholding affidavit (Form I-312). All vendors must maintain current South Carolina vendor registration. Daikin Applied of Florence, South Carolina, was ultimately awarded the contract under Procurement Code 11-35-1520(10), with the award expedited due to receiving only one response. The evaluated and awarded amount is $104,989.22 for the initial contract year, with a total potential contract value of $524,946.10 across the full five-year period. The contract term runs from April 14, 2023, through April 13, 2024, with potential extension through April 13, 2028. Pricing is fixed for the initial contract term, with any renewal term price adjustments subject to Procurement Officer approval and limited by Consumer Price Index adjustments. The procurement will be managed by Myrtle deWerdt, with Ruthie Bishop serving as Procurement Director.