Chiller replacement at northwood elementary school

This is a Request for Proposal (RFP) issued by the Royal Oak School District in Macomb County, Michigan, for the replacement of a chiller system at Northwood Elementary School (926 West 12 Mile Road, Royal Oak, MI 48073). The procurement seeks a complete chiller replacement including furnishing materials and labor for an air-cooled rotary-screw water chiller, remote evaporator, refrigerant piping, electrical connections, and all associated mechanical and electrical components. Bidders must demonstrate at least five years of successful experience on work of equal or better quality and are required to submit sealed bids in duplicate by 11:30 AM on Monday, April 29, 2019, to Ms. Kathy Abela at the Royal Oak Schools Administration Building, 800 Devillen, Royal Oak, MI 48073. A pre-bid meeting was held on April 19, 2019, at 9:00 AM at the school site, with additional job site visits available by scheduling through Mark Paulus at mark.paulus@royaloakschools.org or (248) 880-6791, or Patrick Murphy at patrick.murphy@royaloakschools.org. The project requires substantial completion by August 23, 2019, with final completion thirty days thereafter, and the District reserves the right to consider local vendor status as an evaluation criterion. The Board of Education will consider the recommendation for award at their regular meeting on Thursday, May 9, 2019, at 7:00 PM. Contractor penalties of $500 per day apply for failure to complete the project by the deadline.

Each bid must be accompanied by a bid bond, money order, or certified check in an amount not less than 5 percent of the proposal, and bidders are required to submit a sworn and notarized familial disclosure statement and an Iran Economic Sanctions Act compliance affidavit with their proposals. All bids shall remain firm for at least sixty days from the date of bid opening, and the contractor must warranty materials and installation for eighteen months from the date of acceptance (superseded by Addendum #1 which establishes a three-year warranty period). The contractor is responsible for obtaining all permits, licenses, and fees; providing daily cleanup and debris disposal; conducting site survey documentation; and repairing any damage caused during construction. No specific set-asides for disadvantaged enterprises or minority-owned businesses are noted in the available documentation. The RFP does not identify an incumbent vendor or provide an explicit budget range for this procurement; however, the project scope and five percent bid bond requirement suggest a substantial capital improvement project with significant contractual value.