Chiller Installation

Essexville-Hampton Public Schools (E-HPS) issued a Request for Proposal for the installation of two owner-purchased air-cooled chillers at Garber High School's Central Chilled Water Plant in Michigan, with jurisdiction covering Bay County and Elsie Village. The procurement seeks chiller installation services for equipment rated at 75 tons per unit (150 tons total capacity) operating at 460/60/3 phase voltage to support a chilled water system with specifications of 55°F entering and 45°F leaving temperatures at 360 gallons per minute total flow rate. Proposals were required by April 30, 2018, at 1:10 PM EST, with a mandatory pre-bid walk-through scheduled for April 26, 2018, at 10:30 AM, and contract award completion required by July 10, 2018. Bidders must submit itemized pricing for each unit on company letterhead with applicable discounts and optional pricing for energy-efficiency features, with all quoted prices FOB Essexville, Michigan, and acceptance of E-HPS's standard payment terms. All work must comply with the Michigan Mechanical Code (2015) and Michigan Electrical Code (NEC 2014 with Michigan Part 8 amendments), with final inspection and approval required by the Authority Having Jurisdiction. Chillers must be new, genuine manufacturer products delivered in original packaging with full warranty eligibility, and proposals cannot be withdrawn for ninety days following the submission deadline.

The project is subject to Michigan's Prevailing Wages on State Projects Act (Public Act 166 of 1965), requiring all contractors and subcontractors to comply with prevailing wage requirements applicable to road builder and commercial classifications in Bay County, maintain accurate wage and benefit records, and post prevailing wage rates at the job site. The successful bidder must obtain all necessary permitting through the State of Michigan and coordinate with the controls contractor to integrate the new chillers into the existing Building Logix Control System infrastructure. No specific set-asides for disadvantaged enterprises or minority-owned businesses are mentioned in the available documentation. No incumbent vendors or current contractors are identified in the RFP materials. The contract value or budget range for this procurement was not disclosed in the available documentation.