The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting bids through a Centralized Request for Quote (CRFQ 0310 DNR2500000007) for the construction and installation of a new playground at Chief Logan State Park in Logan, Lewis County, West Virginia. The procurement encompasses a complete playground facility with a 3,062-square-foot layout designed to accommodate 40+ children ages 2-12, including a multi-unit play structure, swing set with multiple configurations, spin station/merry-go-round, percussion play instruments, rock climbers with net links, benches, trash receptacles, an ADA-accessible ramp and sidewalk, rubber safety surfacing (approximately 1,715 square feet), and engineered wood fiber surfacing (approximately 1,453 square feet). The contractor must perform all site preparation, subsurface work, regrading, and installation work in compliance with ASTM F1487-21 and CPSC #325 safety standards, with a minimum one-year warranty required on all equipment and materials. Qualified vendors must hold a valid West Virginia contractor's license, maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $500,000 per occurrence, and submit a bid bond equal to five percent of the total bid amount along with performance and labor/material payment bonds each equal to 100 percent of the contract value. The contract is structured as a fixed-period engagement with a 120-day completion requirement from notice to proceed, with liquidated damages assessed at $300 per day for delays beyond the contract end date. The mandatory pre-bid meeting was held on November 14, 2024, at Chief Logan Lodge, the question submission deadline was November 21, 2024, and bids are due December 19, 2024, at 1:30 PM Eastern Time to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Award will be made to the lowest qualified responsible bidder meeting all mandatory specifications and requirements, and the contract is not subject to Davis-Bacon wage rates or B&O tax.
The solicitation documentation does not identify any set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications, and no incumbent contractors or current service providers are referenced in the available materials. Vendors are permitted to submit alternative products for certain components, including poured-in-place surfacing options, alternative swing sets and We-Go-Round products comparable to specifications, LSI warranty options (minimum one-year required), and Percussion Play products; however, alternatives for engineered wood fiber surfacing (wood chips are specifically excluded), rock play equipment, and site furnishings were rejected as too divergent from specifications, and all alternative equipment must fit within the provided playground layout and meet applicable safety guidelines. No bid due date extensions will be granted for alternative product submissions. The solicitation documentation does not specify a total contract value, budget range, or funding amount in the publicly available materials, and no information regarding incumbent contractors or existing infrastructure requiring integration is provided. Interested vendors should direct inquiries to Joseph E. Hager III, the assigned buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov, and all bids must include a signed drug-free workplace affidavit and documentation of West Virginia contractor's license status.