Addendum #2 12-9-2024.pdf
PDF 598 KB Posted
- Attached to
- Chief Logan State Park New Playground State and local contract opportunity
- Solicitation number
- CRFQ 0310 DNR2500000007 3
- Issued by
- Lewis County, West Virginia
About this file
This is Addendum #2 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Division of Natural Resources for the construction of a new playground at Chief Logan State Park in Logan, West Virginia. The project involves building and facility construction and maintenance services, specifically new playground construction with an estimated 1,715 square feet of rubber surfacing and 1,453 square feet of engineered wood fiber (EWF) surfacing. The playground layout encompasses 3,062 square feet with a 212-foot perimeter, an 8-foot fall height, and user capacity of 40+ children ages 2-12, in compliance with ASTM F1487-21 and CPSC #325 standards. The solicitation (CRFQ 0310 DNR2500000007) was issued on December 9, 2024, with bids closing on December 19, 2024 at 1:30 PM. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Addendum #2 was issued to publish vendor-submitted questions and responses along with the playground layout drawing to clarify project requirements.
Key project clarifications addressed in the vendor questions include that the contractor is responsible for all site preparation, subsurface work, regrading, and the ADA accessible sidewalk (35 square feet, 7 feet long by 5 feet wide) from the parking lot to the playground entrance. The awarded vendor must hold a valid West Virginia contractor's license; licensing cannot be satisfied through an affiliated company alone. The project is not subject to B&O tax. The buyer approved alternative products for certain components including poured-in-place surfacing, LSI warranty (minimum 1 year required), Percussion Play products, comparable swing sets, and comparable We-Go-Round products, but rejected alternatives for EWF surfacing (wood chips specifically excluded), rock play, and site furnishings as too divergent from specifications. All alternative equipment must fit within the provided playground layout and meet safety guidelines. Vendors were notified that no bid due date extensions would be granted for alternative submissions. Vendors must acknowledge receipt of all addenda by submitting the completed Addendum Acknowledgement Form with their bid to avoid disqualification.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Solicitation Docs 10-21-2024.pdf | ||
| Addendum #1 12-2-2024.pdf | ||
| Final_CRFQ_0310_DNR2500000007_1_WV_CRFQ_FORM.PDF | ||
| Final_CRFQ_0310_DNR2500000007_2_WV_CRFQ_FORM.PDF | ||
| Final_CRFQ_0310_DNR2500000007_3_WV_CRFQ_FORM.PDF |
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Text version
Date Printed: Dec 9, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1541561 Reason for Modification:
Doc Description: Chief Logan State Park New Playground Addendum #2 issued to publsih agency responses to vendor submitted questions.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2024-12-09 2024-12-19 13:30 CRFQ 0310 DNR2500000007 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Dec 9, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the construction of a new playground at Chief Logan State Park located in Logan, WV per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
PARKS & RECREATION-PEM
SECTION
CHIEF LOGAN STATE PARK
324 4TH AVE 376 LITTLE BUFFALO CREEK
RD
SOUTH CHARLESTON WV LOGAN WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and
Maintenance Services
Comm Code Manufacturer Specification Model #
72000000
Extended Description:
New playground construction.
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Attachment A
RFI: Vendor Questions for CRFQ DNR 25*07 Chief Logan State Park Playground
Q.1. Can you clarify the entrance to the playground. I’m pretty sure we/contractors are responsible for the sidewalk from the parking area to the play area, is that correct? On the drawings done for this it was
35 sqf.
A. Please find attached the Playground Layout. Yes, the contractor is responsible for the ADA accessible sidewalk from the parking lot to the playground. Estimated to be 7 ft. long by 5 ft. wide. 35 square feet.
Q.2. Our organization includes two sibling companies, Sparks at Play and Hunt Valley Contractors, Inc.
Sparks at Play represents Landscape Structures playground equipment while Hunt Valley Contractors holds the West Virginia contractor’s license. If we submit our bid under Sparks at Play, would it be permissible to include Hunt Valley Contractors Inc. contractor’s license as part of the bid? We appreciate any clarification you can provide on this matter to ensure our submission meets all necessary licensing requirements.
A. The awarded vendor must also hold the contractor’s license.
Q.3. Is this project subject to a B&O tax?
A. No.
Q.4. Is the buyer doing the site prep to get the site to grade for the surfacing required?
A. No. The contractor is required to complete any site prep including subsurface and regrading for proper installation of playground equipment and the ADA sidewalk to the entrance.
Q.5. Do you have the drawings or layout of the spec'd playground?
A. Please find attached the Playground Layout.
Q.6. If our alternates are accepted, can we have a bid due date extension to get renderings, designs, and quotes together? (see links in email)
A. No extensions. For the accepted alternatives please present the closest alternative you have available to match the buyer spec. Note any alternative equipment must fit in the attached
Playground Layout to fit properly and meet all safety guidelines.
a) EWF Surfacing https://www.dropbox.com/scl/fo/mtf50uel4srbyo5k4zvzr/AIoRgqpKiN9kd5wYhGoRWEg?rlke y=bwojh4qrottkgdonhnlqls1iq&dl=0
No. We do not want wood chips.
https://www.dropbox.com/scl/fo/mtf50uel4srbyo5k4zvzr/AIoRgqpKiN9kd5wYhGoRWEg?rlkey=bwojh4qrottkgdonhnlqls1iq&dl=0 https://www.dropbox.com/scl/fo/mtf50uel4srbyo5k4zvzr/AIoRgqpKiN9kd5wYhGoRWEg?rlkey=bwojh4qrottkgdonhnlqls1iq&dl=0
b) LSI Warranty https://www.dropbox.com/scl/fo/wx0zh94b6zlitlfr505sy/ABPpHu6VdpNKUnRwhh4eHlM?rlk ey=gk3uvd35fc2m0pb0uhj6hwcl6&dl=0
Yes. Similar, Our specs require minimum 1 year warranty.
c) Percussion Play https://www.dropbox.com/scl/fo/bwofg32iffb8nc0xjj0o9/AF_mAI15tVPR2b36qOP0a_o?rlkey =1dqjv42fyo81crh0ljarbjxv1&dl=0
Yes. Similar products.
d) Poured In Place Surfacing https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F- D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0
Yes.
e) Play Structure https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F- D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0
No.
f) Rock Play https://www.dropbox.com/scl/fo/tfwpj45tvmbc6738wp9sv/AHuy5m2rJPDwK5d5x_BfSEM?rl key=gmexkcuh8inabajss6ktro79x&dl=0
No. Too different from the one we spec’d.
g) Site Furnishings https://www.dropbox.com/scl/fo/kkx5tmg3t26516vray1px/APCDf7EMFRUG87jvVDjA_CM?rl key=rax75e9u4pbor4zai97ozvyWe=-aa&dl=0
No.
h) Swing Set https://www.dropbox.com/scl/fo/7suakbtu3hb70x9npm6nx/ANws- TlW7bA4_gkZL7KYbiI?rlkey=4vfgjr122wf90yeswpem3tedt&dl=0
Yes. Comparable products.
https://www.dropbox.com/scl/fo/wx0zh94b6zlitlfr505sy/ABPpHu6VdpNKUnRwhh4eHlM?rlkey=gk3uvd35fc2m0pb0uhj6hwcl6&dl=0 https://www.dropbox.com/scl/fo/wx0zh94b6zlitlfr505sy/ABPpHu6VdpNKUnRwhh4eHlM?rlkey=gk3uvd35fc2m0pb0uhj6hwcl6&dl=0 https://www.dropbox.com/scl/fo/bwofg32iffb8nc0xjj0o9/AF_mAI15tVPR2b36qOP0a_o?rlkey=1dqjv42fyo81crh0ljarbjxv1&dl=0 https://www.dropbox.com/scl/fo/bwofg32iffb8nc0xjj0o9/AF_mAI15tVPR2b36qOP0a_o?rlkey=1dqjv42fyo81crh0ljarbjxv1&dl=0 https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F-D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0 https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F-D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0 https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F-D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0 https://www.dropbox.com/scl/fo/9eo54gydlfx1qi3tkoelm/AMA-F-D02RNbWsb5UVRZRZc?rlkey=6vk0fnw500rip1dpgxqjzmbx1&dl=0 https://www.dropbox.com/scl/fo/tfwpj45tvmbc6738wp9sv/AHuy5m2rJPDwK5d5x_BfSEM?rlkey=gmexkcuh8inabajss6ktro79x&dl=0 https://www.dropbox.com/scl/fo/tfwpj45tvmbc6738wp9sv/AHuy5m2rJPDwK5d5x_BfSEM?rlkey=gmexkcuh8inabajss6ktro79x&dl=0 https://www.dropbox.com/scl/fo/kkx5tmg3t26516vray1px/APCDf7EMFRUG87jvVDjA_CM?rlkey=rax75e9u4pbor4zai97ozvyWe=-aa&dl=0 https://www.dropbox.com/scl/fo/kkx5tmg3t26516vray1px/APCDf7EMFRUG87jvVDjA_CM?rlkey=rax75e9u4pbor4zai97ozvyWe=-aa&dl=0 https://www.dropbox.com/scl/fo/7suakbtu3hb70x9npm6nx/ANws-TlW7bA4_gkZL7KYbiI?rlkey=4vfgjr122wf90yeswpem3tedt&dl=0 https://www.dropbox.com/scl/fo/7suakbtu3hb70x9npm6nx/ANws-TlW7bA4_gkZL7KYbiI?rlkey=4vfgjr122wf90yeswpem3tedt&dl=0
i) We-Go-Round https://www.dropbox.com/scl/fo/299mtzwb9ytkksr937b9p/AOGJPZwSSxyqRRQyVJhTQNM?r lkey=9ygx7sptt81llo1i18u2j8jee&dl=0
Yes. Comparable products.
Q.7. Are you all responsible for the subbase for the sidewalk and the sidewalk?
A. Contractor will be responsible for subbase and ADA accessible sidewalk from the entrance to the parking lot. The Buyer is responsible only for the parking lot.
https://www.dropbox.com/scl/fo/299mtzwb9ytkksr937b9p/AOGJPZwSSxyqRRQyVJhTQNM?rlkey=9ygx7sptt81llo1i18u2j8jee&dl=0 https://www.dropbox.com/scl/fo/299mtzwb9ytkksr937b9p/AOGJPZwSSxyqRRQyVJhTQNM?rlkey=9ygx7sptt81llo1i18u2j8jee&dl=0
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A035776 Cross-Out
Revised 6/8/2012
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0310_DNR2500000007_3_WV_CRFQ_FORM |
| DRAFT Addendum #2 12-9-24 |
| AddendumStandardFormat |
| Text1: CRFQ DNR2500000007 |
| Text2: No.02 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Off |
| Check Box9: Yes |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. Vendor Q&A.
2. To include Playground Layout drawing.
Text4: CRFQ DNR25*07
File details come from the government source that posted it. Updated .