Chicago conveyor

The Illinois Secretary of State (ILSOS) is seeking bids for a conveyor system to be installed in the basement of the Chicago West Facility located at 5301 W Lexington, Chicago, IL 60644. The procurement is structured as a Request for Quote (RFQ) with specific requirements for a Flow Turn Conveyor system. The conveyor must have precise specifications, including a 124" length, 20" width, 3" thickness, positioned 18" above stairs, with a 24" x 20" rain cover and a 1.5 HP/230-volt/4.5-amp motor. Attendance at a pre-submission conference is mandatory for all potential bidders. The contract will run from execution through June 30, 2026, with a maximum total term not exceeding ten years. Award will be made to the lowest responsive and responsible bidder, with proposals due by September 3, 2025. Evaluation criteria will include comprehensive vendor certifications, compliance with state procurement regulations, and the ability to meet detailed technical specifications.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide extensive documentation, including proof of insurance (general commercial liability, auto liability, and worker's compensation), with the state named as an additional insured. Bidders must demonstrate compliance with various certification requirements, including tax compliance, ethical standards, and non-discrimination provisions. While a specific budget range is not disclosed, the contract includes provisions for invoicing upon completion and caps total contract payments at an amount to be determined by the agency. The procurement includes rigorous vendor qualifications, including potential background checks and performance monitoring. Interested vendors must carefully review all submission requirements and be prepared to meet comprehensive legal and operational competencies outlined in the RFQ documentation.