Charm EZ System-Rapid Testing or Equal

The West Virginia Department of Agriculture issued an Agency Request for Quote (ARFQ) numbered ARFQ 1400 AGR2100000009 on September 22, 2020, with a closing deadline of September 30, 2020, at 12:00 p.m., seeking procurement of a Charm EZ System for rapid testing or an equal alternative. The solicitation encompasses five distinct line items: the Charm EZ System equipment (one unit), shipping charges, installation and validation services, training and warranty coverage, and preventative maintenance support. The equipment is to be delivered to the Moorefield Field Office, with invoicing directed to the Department of Agriculture's Charleston facility. Vendors must submit comprehensive pricing for all five line items as part of their bid submission and are required to provide a Federal Employer Identification Number (FEIN) and authorized signature with their offer. The procurement contact is Cynthia D Fisher, reachable at (304) 558-2221 or cfisher@wvda.us. All offers are subject to the terms and conditions contained in the complete solicitation documents, though specific unit prices and total pricing requirements are not detailed in the ARFQ form document provided.

The solicitation documents do not specify set-aside designations or restrictions limiting responses to particular business categories, nor do they identify incumbent vendors or current contractors for this equipment. The procurement mechanism operates as a cooperative purchasing agreement framework that allows authorized public entities to place orders against the contract, suggesting potential eligibility for other West Virginia political subdivisions, educational institutions, and other eligible public entities beyond Harrison County. No specific award value or budget range is disclosed in the available solicitation materials. Vendors responding to this opportunity should be prepared to demonstrate capability in providing rapid testing laboratory equipment along with associated technical services, installation, training, and ongoing maintenance support to meet the Department of Agriculture's operational requirements.