Charlotte Water Tree Removal Services

The City of Charlotte, North Carolina, through its Charlotte Water Department, is issuing Request for Proposals (RFP #FY26-RFP-15) for comprehensive tree and vegetation removal services to be provided on an as-needed basis. The procurement encompasses tree removal (6 inches to 49+ inches diameter), stump grinding, hazardous limb removal, root removal, bucket truck services, and site clearing resulting from water and sanitary sewer construction projects, as well as after-hours, holiday, weekend, and disaster emergency response services within the Charlotte area. Selected contractors must be experienced and qualified with demonstrated proficiency in safety protocols, possess appropriate insurance coverage (including workers' compensation, commercial general liability with minimum $1,000,000 coverage, and automobile liability ranging from $100,000 to $1,000,000), maintain written safety and health programs, provide three years of OSHA Form 300A summaries or exemption documentation, and submit three professional references demonstrating comparable project experience. The evaluation criteria are weighted as follows: Qualifications, Experience, and Technical and Financial Resources (20%); Project Approach and Proposed Solution (30%); Cost Effectiveness and Value (40%); MWSBE Inclusion Efforts (5%); and Acceptance of Terms of Contract (5%). Critical deadlines include an Intent to Bid deadline of May 12, 2026 at 5:00 p.m. EST, written questions due May 13, 2026 at 5:00 p.m. EST, and proposal submission deadline of May 15, 2026 at 2:00 p.m. EST through the Bonfire City of Charlotte e-Procurement Portal, with evaluation scheduled for May 18-22, 2026.

The City of Charlotte has established a five percent (5%) Minority-owned, Woman-owned, and Small Business Enterprise (MWSBE) subcontracting goal for this procurement, and all proposals must demonstrate compliance with the Charlotte Business Inclusion Policy and non-discriminatory procurement practices. Contractors must complete multiple certification and compliance forms, including the Byrd Anti-Lobbying Certification, Certification Regarding Debarment and Suspension, Contractor Safety Assessment Form, References Form, and Proposal Submission Form, with all submissions required electronically through the designated portal. Proposals must include comprehensive equipment inventories, company safety standards and policies, detailed pricing worksheets covering both standard and emergency services in United States dollars, and all-inclusive pricing covering mobilization, equipment, labor, materials, debris disposal, and traffic control. The resulting contract will be a three-year agreement with fixed and firm pricing, subject to City Council/Manager approval within 180 calendar days of proposal opening, and carries a payment cap of $450,000 for the entire three-year term. No incumbent contractor is identified, and the contract must comply with federal funding requirements including 2 CFR Part 200 (Uniform Guidance), the Clean Air Act, Federal Water Pollution Control Act, and Charlotte Water's Spill Prevention, Control, and Countermeasure Plan and stormwater pollution prevention standards.