Charlotte Water Field Operations Division Safety Audit and Analysis

Charlotte Water is seeking a comprehensive safety audit and analysis for its Field Operations Division through a competitive Request for Proposal (RFP #FY26-RFP-13). The procurement targets a qualified company to conduct an in-depth safety assessment of the division, which manages approximately 300 employees responsible for maintaining 4,664 miles of water and 4,638 miles of wastewater pipeline infrastructure. The selected vendor will perform a thorough safety audit, conduct observations and analysis, and provide written recommendations based on industry best practices, with specific focus on areas including onboarding processes, ongoing training, job site inspections, incident reporting, safety culture, and continuous improvement strategies. Proposals must align with OSHA, DOT, and other regulatory standards and be submitted electronically through the Bonfire City of Charlotte e-Procurement Portal by 2:00 p.m. on October 3, 2025. The evaluation period is scheduled for October 6-17, 2025, with the expectation that the project will be completed within a three-month timeframe. Proposing companies must submit comprehensive documentation, including a cover letter, proposed solution, pricing response, company background, and required forms.

The City of Charlotte has established specific requirements for business participation, with a strong emphasis on Minority/Women/Small Business Enterprise (MWSBE) inclusion. Vendors are required to complete the MWSBE Utilization form, detailing strategies for including City-certified Small Business Enterprises (SBE), Minority-owned Business Enterprises (MBE), and Woman-owned Business Enterprises (WBE) in the contract work. The procurement has a total project budget not to exceed $50,000, with the city reserving the right to engage the awarded contractor for additional services related to implementing audit recommendations. The city maintains strict non-discrimination policies, requiring vendors to demonstrate fair subcontractor solicitation and report any discrimination complaints from the past ten years. Proposing companies must certify compliance with the City's Conflict of Interest Policy and provide comprehensive reference information. The proposal will remain valid for 180 calendar days from the proposal due date, with the city reserving the right to reject any or all proposals based on its best interests.