CHANGE ORDER NOTICE Repair, Maintenance, Certification Weightronix Scale Equipment

The Illinois Department of Transportation (IDOT), through the Chief Procurement Office for General Services, is issuing a change order notice to increase funds for repair, maintenance, and certification of Weightronix Scale Equipment at state weigh stations, with a notice period ending October 26, 2026. This is a contract modification, not a new solicitation.

The change order adds $250,000 to the existing contract with Fairbanks, the incumbent equipment maintenance contractor. The increase addresses two drivers: significantly elevated parts costs and an unexpected surge in equipment repairs that emerged after Fairbanks assumed contract responsibility. These repairs were not anticipated at the time of contract execution.

IDOT's weigh stations generate between $8.0 million and $10.0 million in fines annually. Equipment functionality is critical to the state's revenue collection and federal highway enforcement obligations. Without timely repairs, the scales risk deterioration and operational failure, which would compromise IDOT's ability to enforce weight regulations on commercial vehicles and maintain federal highway funding eligibility. The change order meets the posting requirement threshold of more than $25,000 and will be posted on the Bulletin/BidBuy for 14 days as required by statute.