CHANGE ORDER NOTICE - DES-SS-Metered Postage FY26 Increase

This change order notice represents a cost increase modification to an existing metered postage services contract between the Illinois Department of Employment Security and Pitney Bowes. The procurement addresses the need for an additional $560,000.00 in funding to sustain essential mailing services through the remainder of fiscal year 2026. The services being procured involve metered postage capabilities that support the agency's operational mailing requirements, with actual postage usage significantly exceeding initial projections. The change order was necessitated by actual usage trending approximately 18 percent above the original contract estimates, rendering the existing contract amount insufficient to meet the agency's ongoing postage needs. The posting was made on the Bulletin/BidBuy system on May 4, 2026, with a due date of May 20, 2026, following the mandatory 14-day posting period required for cost increases exceeding $25,000. This modification ensures continued compliance with state and federal mailing requirements and maintains the continuity of essential Department of Employment Security services. The circumstances justifying this increase are considered germane to the original contract terms, supporting the validity and necessity of the funding adjustment.

This change order is issued for the incumbent vendor Pitney Bowes under the existing contract structure, indicating no competitive procurement process is required for this cost adjustment. No specific set-asides, restrictions on respondent types, or disadvantaged enterprise designations are indicated in the available documentation. The change order award value is $560,000.00, representing the total cost increase necessary to cover the additional postage requirements through the end of the fiscal year 2026 contract term. No specific qualifications beyond those established in the original Pitney Bowes contract appear to be required for this modification. The integration requirements are limited to maintaining compatibility with the existing metered postage system already in place with the current contractor, ensuring seamless continuation of services without operational disruption.