Change Order Notice- P B Metered Postage FY26.pdf
PDF 1 MB Posted
- Solicitation number
- 26-427DES-ADMIN-B-52231
- Issued by
- Illinois
About this file
This Change Order Notice pertains to the Illinois Department of Employment Security's existing metered postage services contract with Pitney Bowes. The change order addresses an increase in contract funding necessary to sustain essential mailing services through the remainder of the fiscal year 2026 term. The original contract was established based on estimated postage usage projections; however, actual usage has significantly exceeded those initial estimates due to increased mailing volume required to support agency operations.
The cost increase of $560,000.00 is justified by actual usage trending approximately 18 percent above initial estimates, rendering the current contract amount insufficient to meet the agency's ongoing postage needs through the remainder of the contract term. This change order was posted on the Bulletin/BidBuy for the required 14-day posting period, as mandated for cost increases exceeding $25,000. The circumstances necessitating this increase were determined to be germane to the original contract as signed, ensuring compliance with state and federal mailing requirements and maintaining continuity of essential services.
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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.
This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.
Detailed explanation for this change order:
11.0.0.20130303.1.892433.887364
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| PageCount: |
| DropDownList1: DES - Employment Security |
| ProcurementTitle: Metered Postage FY26 Increase |
| BBREFNO.: 26-427DES-ADMIN-B-52231 |
| thedetails: The original contract was established based on estimated postage usage. Actual usage in FY26 has exceeded those estimates due to increased mailing volume required to support agency operations. Actual usage is currently trending approximately 18% above initial estimates. As a result, the current contract amount is insufficient to meet the agency’s ongoing postage needs through the remainder of the term. This increase of $560,000.00 is necessary to ensure continuity of essential mailing services and compliance with state and federal requirements. |
| CheckBox1: 0 |
| CheckBox2: 1 |
File details come from the government source that posted it. Updated .