Chairs for Police Department

The City of Round Rock, Texas, issued Invitation for Bid (IFB) 26-013 on April 29, 2026, seeking proposals from qualified firms to supply durable office chairs for the Police Department. The procurement covers an estimated 311 armless nesting chairs featuring a SIT ON IT brand configuration with black frame, base, and casters suitable for both hard floor and carpet surfaces, along with black mesh back and Grade 7 fabric. The chairs must be new, free from defects, and warranted against defects in material and workmanship for a minimum of 12 months from installation. Respondents must demonstrate adequate organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient service, with evaluation based on purchase price, reputation, quality, extent to which goods meet City needs, past performance, and total long-term cost to the City. All products must be shipped FOB destination to the Police Department at 2701 North Mays Street, Round Rock, Texas, with delivery available between 9:00 AM and 5:00 PM Monday through Friday, and on-site assembly is required. Critical deadlines include May 11, 2026 at 5:00 PM CST for questions and Buyer Approved Equal submissions, May 15, 2026 at 5:00 PM CST for City responses, and May 22, 2026 at 3:00 PM CST for bid submission through the City's Bonfire platform. The successful respondent must accept the award within 120 calendar days of the due date.

The solicitation does not identify any specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types. Respondents must be registered with the City's Vendor Database and domiciled in or maintain a home office inside the United States, and no incumbent vendors are identified in the available documentation. All pricing must be fixed and inclusive of all incidental costs, labor, overhead charges, freight, delivery, insurance, and associated expenses with no separate line-item charges permitted. The City maintains the right to enter into a single award, split award, primary and secondary award, or non-award at its sole discretion and reserves the right to purchase quantities greater than or less than the estimated 311 units. No specific budget range or award value is disclosed in the solicitation materials. Respondents must comply with all standard terms and conditions, insurance requirements (including general liability with minimum $300,000 policy limits and workers' compensation coverage), and provide at least three valid references from municipal, government agencies, or comparable-sized firms that have utilized similar services within the last two years.