Certified SB, including MB, SB-PW, or a DVBE Only** IFPQ 03A4094 Chiller Removal and Installation Services in Sacramento County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts has issued an Invitation for Price Quote (IFPQ) 03A4094 for chiller removal and installation services in Sacramento County. The procurement specifically targets the removal and legal disposal of two existing Trane air-cooled screw chillers (125-ton and 140-ton models) at the Caltrans District 03 headquarters located in Rancho Cordova, California. Contractors are required to remove the existing units and install two equivalent new chiller units, including all associated components such as disconnects, auto-actuated valves, temperature sensors, chiller water pumps, disconnect sub-panels, chiller pipe insulation, and related equipment. Required qualifications include holding a current C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license and maintaining Department of Industrial Relations registration. An optional site inspection is scheduled for December 17, 2025, at 9:00 a.m., with written questions due by December 18, 2025, at 3:00 p.m. Price quotations must be submitted by December 26, 2025, at 3:00 p.m., with a proposed award date of January 5, 2026.

This procurement is exclusively reserved for certified Small Businesses (SB), including Micro Businesses (MB), Small Businesses for public works (SB-PW), or Disabled Veteran Business Enterprises (DVBE), in accordance with Government Code Section 14838.7. The total bid amount must not exceed $461,000, with prevailing wages required if the bid exceeds $15,000. The pricing structure includes four line items: removal and disposal of existing chillers, installation of new chillers, hourly rates for unforeseen labor related to hidden defects, and a maximum 10% allowance for parts, materials, supplies, and permits. A Payment Bond is mandatory for bids exceeding $25,000, and contractors must provide comprehensive insurance coverage including general liability, automobile liability, workers' compensation, and pollution liability with specified minimum coverage limits. The contract is estimated to commence on April 1, 2026, and expire on March 31, 2027, with services to be provided during normal business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m.), excluding state holidays.